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Claims specialist

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Alice Lane Home Collection

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Location:
United States , Springville or Draper, Utah

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Contract Type:
Not provided

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Salary:

Not provided

Job Description:

The Claims Specialist is responsible for managing customer claims and replacement requests from initial contact through resolution. This role serves as a key point of contact for customers, ensuring timely communication, accurate processing, and effective coordination with internal teams. The Claims Specialist works to resolve product issues, process replacements and returns, and maintain detailed records while consistently delivering a positive customer experience. This position requires strong problem-solving skills, attention to detail, and the ability to proactively identify opportunities to improve claims processes and overall customer satisfaction.

Job Responsibility:

  • Address customer service related issues regarding claims and replacements via email and phone
  • Respond to customer inquiries related to claims, returns, and product issues, coordinating internally to ensure timely resolution
  • Process replacement orders related to approved claims through internal inventory systems and vendors
  • Provide consistent and proactive claim status updates, including acknowledgements, estimated ship dates (ESD), and ETAs
  • Notify customers of backorders, discontinued items, or shipping delays as they relate to active claims
  • Coordinate returns and issue refunds when applicable to claim resolutions
  • Verify customer information for claim related orders, including addresses, product accuracy, and tracking details
  • Record and maintain accurate documentation for claims, replacements, and shipments
  • Work cross functionally with Shipping and internal teams to coordinate shipping instructions, including oversized items and case goods when related to claims
  • Report recurring customer complaints or product issues to management, including items with multiple claims or returns
  • Provide feedback and insights to management regarding the claims experience and supporting systems
  • Maintain and follow established claims processes while identifying opportunities to improve efficiency and customer satisfaction
  • Proactively anticipate customer needs, demonstrating strong ownership and follow through on claims cases
  • Assist management with front and back end improvements to the overall customer experience

Requirements:

  • Professional background and hands on experience in high level customer service, preferably in claims, returns, or issue resolution
  • Strong problem solving skills, with the ability to assess situations, identify solutions, and resolve customer concerns efficiently
  • Understanding of sales operations and the end to end customer experience
  • Ability to quickly learn and navigate digital tools and internal systems to process claims and analyze information
  • Excellent communication skills across email, phone, and in person interactions
  • Experience working closely with management to develop and support customer experience strategies
  • Strong attention to detail, organization, and time management in a fast paced environment

Additional Information:

Job Posted:
February 04, 2026

Work Type:
On-site work
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