Claims Administrative Assistant Job at Robert Half (Chicago)

Claims Recovery Administrative Assistant

The Claims Recovery Administrative Assistant provides administrative support to ...

Location

United States , Irvine

Salary:

30.00 - 35.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor’s degree
Ability to maintain strict confidentiality and demonstrate a high level of attention to detail
Demonstrated ability to communicate clearly and effectively, both orally and in writing, with internal and external contacts, including attorneys and team members
Demonstrated working knowledge of Windows and Microsoft Office, including intermediate proficiency in Word and Excel
Must possess a thorough command of the English language, including excellent spelling, grammar, and punctuation
Demonstrates ability to work effectively both independently and with others in a cooperative, enthusiastic, innovative, and friendly manner to accomplish position functions and participate in team efforts
Demonstrated ability to adapt to changing priorities, maintain a productive and committed work effort, apply strong critical thinking and problem-solving skills, and handle difficult situations and/or individuals while meeting deadlines and managing workload
Ability to accurately type 50+ words per minute
Ability to safely lift, move, and carry items without assistance, weighing up to 20 lbs.

Job Responsibility

Prepares new matter paperwork to open matters, ensuring accuracy and completeness
Prepares and manages client quarterly reports, ensuring timely and accurate delivery
Prepares weekly recovery summaries, submitting to senior team members for review, and incorporates all revisions and updates for distribution to attorneys
Tracks the status of all matters and prepares client authorizations upon request, ensuring compliance with client and firm guidelines
Prepares daily DocuSign packages and distributes to responsible attorney and client
Prepare, open, and track client engagements for supplemental recovery groups
Creates and maintains matter files to ensure efficient retrieval of data and update records as needed
Update and maintain firms practice management database system
Drafts retention letters, engagement confirmations, status emails, and other routine correspondence, and enters and maintains associated data in internal databases
Maintains contact information and other related data in DealCloud, ensuring data accuracy

Fulltime

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support HR-rela...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in administrative support, HR operations, employee services, or a related office environment
Strong customer service and communication skills with the ability to handle inquiries professionally and clearly
Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint
Ability to manage documentation, maintain accurate records, and work carefully within databases or online systems
Familiarity with HR processes such as payroll, benefits, onboarding, leave administration, or employee record management
Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines in a fast-paced setting
Ability to work collaboratively across departments and support issue resolution through effective follow-up and coordination

Job Responsibility

Manage incoming employee questions related to HR policies, procedures, and workplace practices, ensuring each request is addressed promptly and accurately
Record, track, and close employee interactions in electronic systems while maintaining complete and organized documentation
Support the resolution of escalated concerns by coordinating with internal HR teams and other departments to provide effective follow-up
Contribute to onboarding and team development by assisting with the training of new staff members and sharing process knowledge
Collaborate with shared services groups such as payroll, benefits, recruiting, IT, and security to ensure employee support activities are completed thoroughly
Maintain filing systems, prepare reports, update templates, conduct research, and organize department materials as needed
Process employee pay-related updates, including merit increases, promotions, and compensation adjustments, and verify that all required information is entered correctly
Respond to routine payroll, timekeeping, and benefits questions, serving as a point of contact between employees, managers, and service teams to resolve issues
Coordinate documentation and follow-up for leaves of absence, disability claims, workers’ compensation matters, accommodations, and new employee paperwork, ensuring all required parties remain informed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to provide high-l...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of administrative support experience, preferably in HR, healthcare, or a similarly regulated environment
Advanced Microsoft Excel skills, including hands-on experience with PivotTables, VLOOKUP, and data reconciliation
Proficiency in Microsoft PowerPoint for developing clear process documentation and presentation materials
Experience with high-volume data entry and document export/import activities requiring strong attention to detail
Knowledge of leave of absence administration, family and medical leave practices, or related HR policy areas
Strong analytical and research skills with the ability to identify inconsistencies and verify information accurately
Excellent written and verbal communication skills, along with a highly organized and proactive work style

Job Responsibility

Manage administrative support activities for the HR department, ensuring timely and accurate completion of reporting and documentation tasks
Extract claims-related information from state systems and validate records against original source materials to maintain data integrity
Record daily leave information updates and share status changes with intake and claims teams to support effective case tracking
Create and maintain PowerPoint materials that outline leave of absence workflows, procedures, and related process guidance
Use advanced Excel functions, including PivotTables and VLOOKUP, to organize data, analyze trends, and prepare recurring reports
Research discrepancies, investigate data issues, and help resolve reporting questions through careful review and analysis
Support leave administration efforts by handling detailed data entry tied to family and medical leave activities and HR policy requirements
Communicate proactively with internal stakeholders to provide updates, clarify information, and ensure smooth coordination across teams

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Administrative Assistant

We are looking for an Administrative Assistant with relevant experience to help ...

Location

United States , Aurora

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an administrative, front desk, or dental office support position
Practical knowledge of dental insurance verification, benefits coordination, and claims administration
Proficiency with Dentrix dental software in a clinical or dental office setting
Experience scheduling appointments, managing patient check-in processes, and maintaining organized office records
Understanding of dental terminology, insurance concepts, and standard dental practice workflows
Strong written and verbal communication skills with a detail-oriented and service-focused demeanor
High level of accuracy, organization, and ability to manage multiple priorities in a fast-paced environment
Familiarity with patient privacy standards and confidential handling of sensitive information

Job Responsibility

Welcome patients upon arrival, guide them through intake and departure procedures, and create a welcoming front office experience
Review dental coverage details before visits by confirming eligibility, benefits, and plan information with insurance providers
Prepare and transmit claims, track unpaid items, apply payments accurately, and assist with resolving outstanding account issues
Communicate expected out-of-pocket costs, co-pay amounts, and coverage information so patients understand their financial responsibilities
Keep patient files current by updating personal details, insurance records, and supporting documentation with a high degree of accuracy
Use Dentrix to organize calendars, maintain account information, document office activity, and support day-to-day administrative workflows
Partner with providers and office staff to maintain an efficient schedule and support steady patient movement throughout the day
Process payments, issue receipts, and complete routine clerical work such as scanning, filing, correspondence, and data entry
Follow confidentiality requirements and office procedures to protect patient information and support compliant operations

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Legal Administrative Assistant

GoodLeap is a technology company delivering best-in-class financing and software...

Location

United States , Roseville

Salary:

36.20 - 46.73 USD / Hour

GoodLeap

Expiration Date

Until further notice

Requirements

3+ years providing administrative support to legal, technical or management/executive teams
Work experience in the finance and/or legal setting is strongly preferred
Associate's Degree or equivalent preferred
Prior legal administrative or executive administrative work experience may be accepted in lieu of associate’s degree
Strong familiarity with and operation of word processing software and spreadsheets, including Microsoft Office, Word and Excel
Ability to quickly learn new software functions and features for supporting legal processes
Experience with database management preferred
Excellent comprehension skills
Ability to review and proof legal documents
Superior organization, attention to detail, and interpersonal/communication skills including strong writing skills

Job Responsibility

Assist in a variety of day-to-day administrative duties, including tracking legal claims, evidence management, handling requests from internal clients, interfacing with external and internal attorneys, and litigation management software system
Manage electronic files and other internal data, including entering data entry and preparing reports
Manage collection and organization of evidence for claim examination and the legal discovery process
Assist outside counsel with navigating through internal systems and processes

Fulltime

Bilingual Receptionist Administrative Assistant

ServiceMaster is seeking a professional, organized, and customer-focused Bilingu...

Location

United States , Clackamas

Salary:

24.00 USD / Hour

ServiceMaster by Prince

Expiration Date

Until further notice

Requirements

High School Diploma or equivalent
Minimum of 2 years of experience as a Receptionist or Administrative Assistant
Bilingual in Spanish
Excellent communication and interpersonal skills
Strong organizational and multitasking abilities
Proficiency in Microsoft Office Suite, including Excel
Ability to handle confidential information with discretion and professionalism
Professional appearance and positive demeanor
Strong problem-solving skills and proactive attitude
Ability to remain calm and composed in stressful situations

Job Responsibility

Greet employees, applicants, clients, and visitors in a warm and professional manner
Maintain a clean and welcoming lobby area
Keep kitchen and common areas clean, organized, and restocked
Receive and sign for deliveries and packages
Answer and direct incoming phone calls
Screen employee calls and forward messages to appropriate staff
Screen sales calls directed to management
Maintain and distribute the daily phone log before 9:30 AM
Print job applications and hiring packets
Maintain applicant tracking logs and Excel spreadsheets

What we offer

401(k)
Dental insurance
Health insurance
Paid time off
Parental leave
Vision insurance

Fulltime

Administrative Assistant

The Fleet Service and HSSE Administrative Assistant plays a central role in keep...

Location

United States of America , Houston

Salary:

Not provided

Circle K

Expiration Date

Until further notice

Requirements

High school diploma required
associate or bachelor’s degree preferred
3–5+ years of experience in administrative, operations coordination, fleet, logistics, or maintenance environments
Experience supporting multi-location or field-based operations strongly preferred
Prior experience managing vendors or external partners preferred
Public notary or willingness to obtain notary status
Strong ownership mindset
High attention to detail with the ability to manage large volumes of data accurately
Ability to manage multiple priorities and deadlines in a fast-paced operational environment
Strong follow-up discipline

Job Responsibility

Own the accuracy and completeness of fleet asset records across all systems
Maintain real-time updates on vehicle status, location, registration, and lifecycle stage
Manage the full lifecycle of fleet assets
Coordinate onboarding of new vehicles and equipment
Execute transfers between locations
Track and complete decommissioning and disposal activities
Monitor fleet system data to identify gaps, inconsistencies, or missing updates
Proactively follow up with field teams to resolve discrepancies
Maintain tracking and accountability for fleet technology assets (cameras, tablets, fuel cards, etc.)
Ensure all required documentation (titles, registrations, compliance records) is current and accessible

Administrative Assistant

We are looking for an Administrative Assistant to support insurance-related oper...

Location

United States , Oriskany

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong verbal and written communication skills
Prior office or administrative support experience
Proficiency with Microsoft Office applications, including Word and Excel, along with general computer skills
Good analytical judgment and the ability to interpret information accurately
Strong organizational skills and the ability to manage multiple tasks effectively
Strong interpersonal skills and the ability to work well with others
Ability to work with limited supervision while handling assigned tasks independently
Background in Criminal Justice is preferred

Job Responsibility

Review workers’ compensation claim files and policy records to gather relevant details for investigative follow-up
Prepare clear written documentation covering claim findings, settlement activity, denials, and evaluations of involved individuals
Perform a range of administrative support duties to keep office operations organized and efficient
Enter, update, and maintain information accurately across office systems and records
Answer inbound calls professionally and route inquiries to the appropriate contacts or departments
Assist with correspondence, document preparation, and general clerical tasks using standard office software
Organize files, reports, and supporting materials so information is accessible and up to date

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

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Claims Administrative Assistant

Job Description

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