City Clerk Jobs

Mississippi Municipal League

Location:
United States, Starkville

Category:
Public Sector

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

This executive-level position provides strategic oversight and operational management of the City Clerk’s Department. The City Clerk is responsible for managing municipal elections, serving in an administrative capacity to the Mayor and Board, attending and recording all Board meetings, and acting as the official custodian of city records, including the preparation, reproduction, publication, and preservation of vital, historical, and permanent documents. Work is evaluated through audits, periodic reports, and program assessments. This is an appointed position.

Job Responsibility:

Provide strategic leadership and executive-level oversight of the City Clerk’s Department
Develop and implement departmental goals, objectives, policies, and procedures
Supervise, mentor, and evaluate departmental staff
Assist in the preparation and administration of the department’s annual budget
Collaborate with the Mayor, Board, department heads, and outside agencies
Attend all City Board meetings and work sessions
prepare detailed agendas and synopses
document proceedings
and produce accurate, timely meeting minutes
Maintain an accurate record of Board proceedings
Ensure compliance with the Mississippi Open Meetings Act
Serve as the official custodian of all City documents
Establish and oversee citywide records management and retention programs
Certify and attest official documents
authorize use of the City seal
Administer all aspects of municipal elections
Manage municipal license issuance (business, privilege, etc..) and other regulatory functions
Act as a liaison between the City Clerk’s Office and the public, community organizations, businesses, governmental agencies, and other external stakeholders
Respond to public inquiries and requests for information
Promote open government and transparency
Retrieve, open, and distribute incoming mail
prepare and mail outgoing correspondence
Perform daily administrative and clerical duties
Ensure the integrity, security, and confidentiality of sensitive documents and personnel records
Perform other duties as required by state statute or as assigned

Requirements:

Bachelor’s degree in Business Administration or related field from an accredited college
Equivalent combination of education and experience that would provide the necessary knowledge, skills and abilities to successfully perform the essential functions of the job
A minimum of five (5) years of progressively responsible experience in governmental accounting, auditing, budgeting, and financial management, including at least three (3) years in a supervisory or management role
Must possess a valid Mississippi Driver’s License and acceptable MVR
Must be bondable

Nice to have:

Master’s degree in Business Administration, Public Policy, or a related field from an accredited college
Seven (7) years of progressively responsible experience in governmental accounting, auditing, budgeting, and financial management, including at least three (3) years in a supervisory or management role
Certification as a Municipal Clerk (CMC/MMC) is highly desirable

Additional Information:

Job Posted:
December 10, 2025

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