City Administrative Assistant

• Completes a broad variety of administrative tasks for the District Manager and team
• Assist with operational support for customer recovery
• Provides "gatekeeper" and "gateway" role, creating win-win situations for employees
• Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature
• Assists in managing special projects
• Produces information by formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics
• Prioritizes conflicting needs
• handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with tight deadlines approaching
• Assists HR Partner with the coordination of New Hire Orientation as well as employee file generation
• Provides a variety of reports to location managers
• Receiving, logging, researching, and distributing all litigation related correspondence, summonses, etc. to the appropriate manager or HR Partner
• Ensuring vendor accounts are paid and kept up to date through Oracle System Management
• Employee file management throughout employment lifecycle
• Participating in Human Resources related compliance projects
• Assisting management in scheduling and running organizational meetings
• Providing confidential administrative and clerical support to the locations District Manager and HR Partner
• Other duties as assigned

• High school diploma (or equivalent)
• Minimum of three year’s experience in general office experience
• Must be able to communicate clearly, accurately, and effectively both orally and in writing
• Must be able to interact professionally with all levels of management
• Ability to multi-task in a fast-paced environment
• Self-motivated, requiring little direct supervision
• Intermediate PC skills including Microsoft Office (Word, Power Point and Excel)
• Demonstrated ability to learn new tasks and responsibilities

Payroll and other administrative or secretarial education/experience a plus

• Access to Medical, Dental, Vision, Life and Disability insurance
• Eligible to elect other voluntary benefits including: Group Auto Insurance, Group Home Insurance, Pet Insurance, Legal Assistance, Identity Theft Protection, FSA, Accident Insurance, Critical Illness Insurance, and additional life insurance coverages
• Contribute up to $270 as a tax-free benefit for public transportation or parking expenses
• 401(k) Retirement Plan with company matched contributions
• Full training to learn the business and enhance professional skills
• Employee discounts, including discounted prices on the purchase of Avis/Budget cars
• Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care service and more
• Community involvement opportunities