Chief of Staff to the COO Job at Ema (London)

Chief of Staff

At Dexory, we're developing advanced software powered by cutting-edge robots tha...

Location

United Kingdom , Wallingford, Oxfordshire

Salary:

Not provided

Dexory Using

Expiration Date

Until further notice

Requirements

Proven experience as a Chief of Staff, COO, Head of Operations, or senior operator in an early-stage or scaling startup environment
Demonstrated success in driving execution across multiple functions (product, engineering, commercial, operations) and aligning teams around strategic priorities
Strong understanding of company operating rhythms and cadence — planning cycles, OKRs, business reviews, and performance tracking
Track record of building lightweight processes that enable speed and accountability rather than bureaucracy
Excellent cross-functional collaboration and influencing skills
able to work effectively with senior leaders and individual contributors alike
Strong analytical and problem-solving capabilities, with comfort in using data to drive decisions and measure impact
Exceptional communication and organisational skills
able to simplify complexity and keep teams aligned
Comfortable with ambiguity and context switching, thriving in fast-moving, high-growth environments

Job Responsibility

Lead and manage the company’s OKR and strategic planning processes, supporting teams in their planning and holding them accountable for delivery
Work closely with the CEO and executive team to ensure strategy is translated into execution across all functions
Drive accountability, discipline, and cadence in execution across the full business
Lead high-priority special projects, often cross-functional and time-critical
Serve as a thought partner to the CEO and executive team, providing leverage on decision-making, communication, and stakeholder alignment
Run a lean business operations team that focuses on driving data-driven decision making and AI automation
Help refine operating rhythms, processes, and cross-team collaboration to support scale

What we offer

Private healthcare via Bupa with 24/7 medical helpline
Life insurance
Income protection
Pension: 4+% employee with option to opt into salary exchange, 5% employer
Employee Assistance Programme - mental wellbeing, financial and legal advice/support
25 holidays per year
Full meals onsite in Wallingford
Fun team events on and offsite, snacks of all kinds in the office

Fulltime

Strategy and Governance Chief of Staff - Director

Business Management guides and supports the effective management and governance ...

Location

United States , Whippany; New York

Salary:

Not provided

Barclays

Expiration Date

Until further notice

Requirements

Executive leadership: Demonstrated ability to manage the operating rhythm of a COO organization — driving agendas, actions, and governance processes that enable efficient and transparent decision-making
Organizational and stakeholder excellence: Strong influencing skills with senior stakeholders across businesses, regions, and functions
adept at managing sensitive and confidential matters with sound judgment and discretion
Structured delivery and prioritization: Exceptional ability to bring order and structure to ambiguity — balancing competing priorities, anticipating needs, and ensuring the COO’s focus stays on what matters most
Commercial and operational understanding: Solid grounding in banking, risk, finance, or transformation, enabling pragmatic assessment of issues and alignment with business performance goals
Team leadership and collaboration: Experience leading or coordinating multi-functional teams and driving cross-departmental initiatives with accountability and follow-through

Job Responsibility

Strategic support to senior executives, such as the CEO or other top-level leaders including assistance in the development and execution of in year and multi-year business strategy, research, and analysis to support decision-making and act as delegate for the senior executive in specific situations
Management of Colleague engagement planning in line with the strategic direction, managing communication channels and ensuring effective coordination across different departments and teams
Management of key projects and strategic initiatives on behalf of senior executives, ensuring strategic projects are on track, monitoring of progress, and provision of regular updates to the executive team
Improvement of operational efficiency, alongside functional partners, within the organisation including the identification of areas for improvement, streamlining of processes, and implementation of consistently excellent best practices to enhance productivity and effectiveness
Development of performance reporting for key metrics that reinforce the strategic objectives of the division and support the external commitments made. Analyse and draw insight to drive performance. Involvement in aspects of financial analysis and budget management, including assistance in financial planning, forecasting, cost management and monitoring of financial performance against targets
Support to senior leadership to ensure appropriate resourcing across the business/function including planning and forecasting, partnering with HR to drive talent development and succession planning including the identification of high-potential employees, provision of mentorship and guidance, and support to leadership development and diversity initiatives
Support to the senior executive with risk and control oversight, escalation, crisis management and risk mitigation, support the development of contingency plans, coordination of responses to emergencies, and ensure business continuity
Implementation of a robust governance framework which supports the board of directors, executive forums and governance committees through the preparation of board materials, organisation of meetings, and ensuring compliance with regulatory requirements

Fulltime

Chief of Staff

The Chief of Staff reports directly to the CEO and operates as part of the Strat...

Location

France , Bordeaux

Salary:

Not provided

PhantomBuster

Expiration Date

Until further notice

Requirements

Proven ability to bootstrap projects from 0 to 1
Strong project management and organizational skills
Experience delegating effectively and ensuring accountability
Ability to anticipate needs and manage multiple priorities
Track record of timely delivery on complex initiatives

Job Responsibility

Organize and structure the Operational Committee (composed of department Heads) to drive clarity and execution
Establish the annual roadmap and ensure it aligns with company goals
Oversee the recurring calendar and KPI monitoring systems
Support the COO recruitment process from strategy through offer
Sync with the CEO every day for 30 minutes to align on priorities
Participate in Strategic Committee evening check-ins on performance and key questions
Work with any team member across the company to complete assigned projects
Own and execute critical Build projects across departments, ensuring operational continuity and driving alignment

What we offer

International team
Fun team building events
€40/month for your Internet connection
Flexible working time
Home office budget up to €1500
100% of an Alan Blue subscription
Lunch vouchers - €8 (50% The Phantom Company) / worked day
Partnership with MokaCare
€70 a month benefit for entertainment expenses
Book Allowance and Sharing Program

Fulltime

COO / Senior Executive Assistant

An entrepreneurial couple in their early 40s is seeking an exceptional Portugues...

Location

Portugal , Algarve

Salary:

100000.00 GBP / Year

Cora Partners

Expiration Date

Until further notice

Requirements

Proven experience as a COO, Senior EA, Chief of Staff or similar senior support role
Fluent Portuguese and English (essential)
Exceptionally organised, structured and consistent, with the confidence to push back when required
Calm, empathetic and trustworthy, with strong emotional intelligence
Comfortable managing a fast thinking, highly creative Principal
Able to bring discipline, clarity, and execution without stifling creativity
Commercially astute, with the ability to see the bigger picture
Long-term mindset, with a desire to grow alongside the family’s ventures
A high level of self-motivation and comfortable working remotely with regular international travel

Job Responsibility

Acting as a senior right-hand partner to the Principal, providing structure, accountability, and momentum
Managing priorities across daily, weekly and monthly timeframes, ensuring decisions are made and followed through
Preventing circular decision-making and driving clear yes/no outcomes
Providing a daily WhatsApp schedule outlining expectations, priorities and deadlines
Gatekeeping, organising and coordinating across multiple businesses and investments
Liaising with accountants, lawyers and advisors in both English and Portuguese
Identifying risks, gaps or missed details and proactively flagging them
Supporting the establishment of a family office and charitable foundation, with scope to recruit additional team members over time
Travelling to the Algarve approximately every 4-6 weeks to work face-to-face and map out the weeks ahead
Acting as a consistent, trusted and empathetic presence – firm when needed, supportive always

What we offer

Opportunity to take an equity stake in the business

Fulltime

New

Executive Assistant

The Executive Assistant (EA) to Humana’s Chief Information Officer (CIO) is a ke...

Location

United States , Frisco, Texas

Salary:

77900.00 - 106300.00 USD / Year

Humana

Expiration Date

Until further notice

Requirements

Bachelor’s degree or equivalent relevant experience
Minimum 5 years’ experience supporting C-suite or senior leaders, ideally in a technology or healthcare setting
Demonstrated proficiency with Microsoft Office Suite, SharePoint, Zoom and virtual collaboration tools (e.g., Teams)
Exceptional written and verbal communication skills
ability to draft communications for executive audiences
Strong organizational skills and ability to adapt in a fast-paced, evolving environment
Proven ability to handle confidential and sensitive information with discretion
Commitment to Humana’s purpose of helping people achieve their best health
Comfort using AI tools for day-to-day productivity
Familiarity with agile ways of working

Job Responsibility

Proactively manage and prioritize the CIO’s complex calendar, including coordinating meetings and internal events across Humana’s enterprise and external partners, and arranging travel in accordance with Humana policy
Serve as a liaison between the CIO, IT leaders, Executive Leadership Team, and stakeholders, handling sensitive information with the highest level of confidentiality and professionalism
Prepare executive-level materials, including documenting notes/action items and communications tailored for Humana’s audience and strategic initiatives
Partner with the COO and Chief of Staff to support the CIO’s engagement in strategic forums, leadership meetings, town halls, and enterprise events, including agenda creation, logistics, and post-event action tracking
Maintain excellent working relationships with key partners in Humana’s business and technology domains, including cross-functional collaboration with HR, Legal, Compliance, and segment business teams
Take on special assignments or projects, managing these initiatives, including tracking milestones, reporting progress, and following up on deliverables
Manage expense reporting, travel reconciliation, and other administrative tasks in accordance with Humana’s policies and compliance standards
Uphold Humana’s Information Protection Acceptable Use Policy and other regulatory guidelines in all communications and administrative processes
Champion a culture of inclusion, well-being, and continuous improvement by supporting CIO-led communications aligned with Humana’s values
Partner closely with the EA community at Humana to collaborate and manage the Executive Leadership Team as a cohesive unit

What we offer

medical, dental and vision benefits
401(k) retirement savings plan
time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave)
short-term and long-term disability
life insurance

Fulltime

New