Chief of Staff, Programs

• Serve as the most senior Geneva employee on-site, with full supervisory responsibility for all Geneva personnel
• Oversee research operations and employee productivity, ensuring team members thrive and research priorities, goals, and objective key results (OKRs) are achieved on schedule
• Directly supervise scientific support staff, technical research personnel, non-technical program management staff, and administrative personnel
• Lead recruiting, onboarding, performance management, coaching, corrective action, and professional development in coordination with Geneva People Operations
• Develop and mentor staff to strengthen technical capability, operational discipline, and internal leadership capacity
• Foster disciplined, collaborative, and mission-driven laboratory culture
• Assure all Geneva employees comply with The Geneva Foundation and Federal site policies, procedures, and SOPs
• Collaborate with leadership to set annual goals and communicate vision to broader team
• Provide regular operational, technical and financial updates to leadership
• Assess and design internal operations, identify areas of process enhancement, and lead successful execution of change management plans to deliver efficiency and effectiveness of operations
• Collaborate with Geneva corporate personnel and Principal Investigators (PIs) on audits, administration, and regulatory compliance activities
• Own day-to-day internal operations laboratory, translating scientific priorities and institutional requirements into executable operational plans
• Ensure operational readiness of laboratory and office environments, including space utilization, equipment coordination, safety practices, and continuity of operations
• Oversee non-technical program management functions, including schedules, milestones, deliverables, internal reporting, and coordination across teams
• Serve as the primary internal coordination point for operational engagement to ensure timely and compliant completion of required research, administrative, and educational activities
• In collaboration with leadership, develop and effectively implement fiscal and financial operational strategies, initiatives, and resource management plans
• In conjunction with research statements of work and timelines and Geneva Finance, conduct budget and operational analysis, budget forecasts and recommend options for novel approaches and cost-effective strategies
• Develop and manage financial reporting in coordination with Geneva finance, program management personnel, and portfolio personnel
• Analyze and track program requirements and funding in the near to medium term time horizon (one to five years)
• Optimize staff, materials, and equipment through monitoring expenditures and outcomes
• Ensure optimal use of funds and personnel to meet research and educational mission

• Master’s degree (or higher) in Business Administration, Health Administration, Science or Engineering field, or a related field
• Minimum of 10 years of progressively responsible experience in research operations, laboratory management and operation, or complex program operations within a federal, academic, nonprofit, or government-affiliated research environment
• 10+ years’ experience in developing research program strategies and plans
• Demonstrated experience supervising multidisciplinary technical and non-technical personnel in an in-person setting
• 8+ years’ direct experience interpreting and implementing federal and non-federal sponsor guidelines and regulations required
• Strong working knowledge of sponsored research operations, internal controls, and compliance requirements
• Experience overseeing the financial execution of research programs, including coordination with finance team on budgeting, expenditure tracking, forecasting, and resource allocation in a sponsored research environment
• Experience working with DoD-affiliated research environments preferred
• Prior experience in a Chief of Staff, Operations Director, or equivalent internal leadership role
• Able to exercise independent judgment in fast-paced, high-pressured environment with strict deadlines and to manage multiple projects
• Excellent communication skills with the proven ability to convert strategic vision into sound operating business plans and processes with the experience necessary to effectively focus and motivate employees
• Proven ability to solve complex technical and management problems in a timely and professional manner
• Must be flexible with changing priorities and able to communicate in a diplomatic and professional manner

Experience working with DoD-affiliated research environments preferred

• medical, dental, and vision healthcare
• Flexible Spending Account
• Health Savings account, with employer contribution
• Coverage is provided for employees and family members including domestic partners
• Short-and long-term disability
• Employee Assistance Program
• Life & ADD insurance
• 403b retirement plan with generous employer match
• flexible leave options
• 11 paid holidays per year
• up to 4 weeks of paid time off in a rolling year
• Employees may qualify for PSLF as Geneva is a 501(c)(3) nonprofit organization