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Chief Executive Administration Officer

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Beacon Hill

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Location:
United States , Minneapolis

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

143000.00 - 158000.00 USD / Year
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Job Description:

Beacon Hill’s client is seeking a Chief Executive Administration Officer to provide strategic oversight of executive administrative services and Board governance support. This leader will guide a high-performing team that partners closely with senior leadership and the Board of Directors, ensuring exceptional administrative execution, sound governance practices, and smooth, well-orchestrated meetings and decision-making processes. The ideal candidate brings a balance of strategic thinking, discretion, and operational excellence, serving as a trusted advisor to executives and key stakeholders while enabling effectiveness at the highest levels of the organization.

Job Responsibility:

  • Lead, coach, and support a team of executive and administrative professionals who provide direct support to senior leaders and enterprise-wide priorities
  • Design and implement standardized workflows, tools, and best practices to ensure consistent, high-quality executive administrative support
  • Oversee complex calendar coordination, meeting logistics, preparation of materials, and post-meeting follow-up based on the unique preferences of each executive
  • Proactively anticipate leadership needs and shifting organizational priorities to maximize executive effectiveness and time management
  • Promote a culture of professionalism, integrity, accountability, and continuous improvement across the administrative function
  • Direct all administrative and operational activities related to the Board of Directors and Board Committees, including agendas, materials, logistics, minutes, and records management
  • Collaborate closely with the Board Chair, Committee Chairs, CEO, and Legal partners to ensure strong governance practices and adherence to bylaws, policies, and regulatory requirements
  • Ensure secure, accurate, and timely preparation and distribution of Board materials while maintaining official records with strict confidentiality
  • Support Board member onboarding, education, and ongoing engagement initiatives
  • Partner with Legal to manage Board calendars and ensure alignment with fiduciary, regulatory, and strategic obligations
  • Continuously assess administrative and governance processes to improve efficiency, scalability, and consistency, particularly during periods of growth or change
  • Safeguard highly confidential executive and Board information with the utmost discretion
  • Design processes that eliminate risk and dependency on single points of failure
  • Act as the central liaison among executive leadership, Board members, administrative staff, and internal business partners
  • Apply sound judgment, diplomacy, and professionalism when navigating sensitive or high-impact situations
  • Represent the executive administration function with credibility and confidence across the organization
  • Provide ongoing coaching, mentoring, feedback, and professional development to direct reports
  • Support employee growth through regular performance conversations and development planning
  • Manage supervisory responsibilities including time-off approvals, performance evaluations, and corrective actions when necessary

Requirements:

  • Bachelor’s degree in Business Administration, Human Resources, Organizational Development, or a related field preferred
  • 8+ years of executive administrative, customer service, or related professional experience
  • 3+ years of people management or team leadership experience
  • Strong organizational, interpersonal, judgment, and decision-making skills
  • Proven ability to handle confidential and sensitive information with discretion and professionalism
  • Exceptional attention to detail and accuracy
  • Ability to manage competing priorities and perform effectively in a fast-paced environment
  • Skilled at building collaborative relationships across all levels of an organization
  • Strong written, verbal, and interpersonal communication skills
  • Demonstrated customer-service mindset with a proactive, solutions-oriented approach

Additional Information:

Job Posted:
May 14, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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