Chief Executive Administration Officer Job at Beacon Hill (Minneapolis)

Job Description

Beacon Hill’s client is seeking a Chief Executive Administration Officer to provide strategic oversight of executive administrative services and Board governance support. This leader will guide a high-performing team that partners closely with senior leadership and the Board of Directors, ensuring exceptional administrative execution, sound governance practices, and smooth, well-orchestrated meetings and decision-making processes. The ideal candidate brings a balance of strategic thinking, discretion, and operational excellence, serving as a trusted advisor to executives and key stakeholders while enabling effectiveness at the highest levels of the organization.

Job Responsibility

Lead, coach, and support a team of executive and administrative professionals who provide direct support to senior leaders and enterprise-wide priorities
Design and implement standardized workflows, tools, and best practices to ensure consistent, high-quality executive administrative support
Oversee complex calendar coordination, meeting logistics, preparation of materials, and post-meeting follow-up based on the unique preferences of each executive
Proactively anticipate leadership needs and shifting organizational priorities to maximize executive effectiveness and time management
Promote a culture of professionalism, integrity, accountability, and continuous improvement across the administrative function
Direct all administrative and operational activities related to the Board of Directors and Board Committees, including agendas, materials, logistics, minutes, and records management
Collaborate closely with the Board Chair, Committee Chairs, CEO, and Legal partners to ensure strong governance practices and adherence to bylaws, policies, and regulatory requirements
Ensure secure, accurate, and timely preparation and distribution of Board materials while maintaining official records with strict confidentiality
Support Board member onboarding, education, and ongoing engagement initiatives
Partner with Legal to manage Board calendars and ensure alignment with fiduciary, regulatory, and strategic obligations
Continuously assess administrative and governance processes to improve efficiency, scalability, and consistency, particularly during periods of growth or change
Safeguard highly confidential executive and Board information with the utmost discretion
Design processes that eliminate risk and dependency on single points of failure
Act as the central liaison among executive leadership, Board members, administrative staff, and internal business partners
Apply sound judgment, diplomacy, and professionalism when navigating sensitive or high-impact situations
Represent the executive administration function with credibility and confidence across the organization
Provide ongoing coaching, mentoring, feedback, and professional development to direct reports
Support employee growth through regular performance conversations and development planning
Manage supervisory responsibilities including time-off approvals, performance evaluations, and corrective actions when necessary

Requirements

Bachelor’s degree in Business Administration, Human Resources, Organizational Development, or a related field preferred
8+ years of executive administrative, customer service, or related professional experience
3+ years of people management or team leadership experience
Strong organizational, interpersonal, judgment, and decision-making skills
Proven ability to handle confidential and sensitive information with discretion and professionalism
Exceptional attention to detail and accuracy
Ability to manage competing priorities and perform effectively in a fast-paced environment
Skilled at building collaborative relationships across all levels of an organization
Strong written, verbal, and interpersonal communication skills
Demonstrated customer-service mindset with a proactive, solutions-oriented approach

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