Certified Payroll Specialist Job at Robert Half (Oakland)

Certified Payroll Specialist

Robert Half is seeking a highly skilled Certified Payroll Specialist to join our...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience (3+ years preferred) in certified payroll, prevailing wage, DIR reporting, or similar roles
Strong knowledge of prevailing wage laws, Davis-Bacon Act, and federal/state payroll regulations
Proficiency in payroll software (e.g., ADP, QuickBooks, Paychex) and advanced Excel skills
Experience with Department of Industrial Relations reporting portals and processes
Detail-oriented with excellent organizational and time-management skills
Ability to analyze and resolve payroll discrepancies efficiently
Certified Payroll detail oriented (CPP) designation or equivalent certification preferred but not required

Job Responsibility

Prepare, process, and submit accurate certified payroll reports for construction and other prevailing wage projects per state, federal, and DIR guidelines
Monitor and ensure compliance with prevailing wage laws and labor standards, investigating and resolving any discrepancies as needed
Coordinate and manage all Department of Industrial Relations (DIR) submissions while staying updated on any changes to DIR reporting standards
Utilize payroll systems/software to streamline processes and maintain accurate employee records and job/project-specific information
Oversee payroll audits, reconcile discrepancies, and maintain proper documentation for DIR and certified payroll records
Work closely with project managers, HR teams, accounting departments, and external auditors to ensure payroll compliance and timely reporting
Stay current on labor laws, prevailing wage updates, union agreements, and certified payroll guidelines to serve as the subject matter expert

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Certified Payroll Specialist

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience (3+ years preferred) in certified payroll, prevailing wage, DIR reporting, or similar roles
Strong knowledge of prevailing wage laws, Davis-Bacon Act, and federal/state payroll regulations
Proficiency in payroll software (e.g., ADP, QuickBooks, Paychex) and advanced Excel skills
Experience with Department of Industrial Relations reporting portals and processes
Detail-oriented with excellent organizational and time-management skills
Ability to analyze and resolve payroll discrepancies efficiently
Certified Payroll detail oriented (CPP) designation or equivalent certification preferred but not required

Job Responsibility

Prepare, process, and submit accurate certified payroll reports for construction and other prevailing wage projects per state, federal, and DIR guidelines
Monitor and ensure compliance with prevailing wage laws and labor standards, investigating and resolving any discrepancies as needed
Coordinate and manage all Department of Industrial Relations (DIR) submissions while staying updated on any changes to DIR reporting standards
Utilize payroll systems/software to streamline processes and maintain accurate employee records and job/project-specific information
Oversee payroll audits, reconcile discrepancies, and maintain proper documentation for DIR and certified payroll records
Work closely with project managers, HR teams, accounting departments, and external auditors to ensure payroll compliance and timely reporting
Stay current on labor laws, prevailing wage updates, union agreements, and certified payroll guidelines to serve as the subject matter expert

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Certified Payroll Specialist

We are looking for a detail-oriented Certified Payroll Specialist to support a c...

Location

United States , Altadena

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in payroll, certified payroll, collections, or a closely related accounting support function
Hands-on knowledge of certified payroll practices and compliance requirements
Experience supporting collections processes, including payment follow-up, account documentation, and billing-related issue resolution
Strong attention to detail with the ability to maintain accurate records and meet time-sensitive deadlines
Familiarity with billing workflows and the ability to identify and address discrepancies effectively
Clear written and verbal communication skills for interacting with internal teams and external contacts
Proficiency in organizing documentation for audits, reporting, and compliance reviews

Job Responsibility

Manage certified payroll activities by reviewing time records, validating job classifications, and preparing required submissions in accordance with applicable regulations
Monitor outstanding accounts and document collection efforts thoroughly to maintain clear, current records of customer communications and payment activity
Work directly with customers and stakeholders to arrange payment solutions such as installment schedules, negotiated resolutions, or deadline extensions when appropriate
Collaborate with internal partners to investigate invoice issues, resolve disputes, and address billing inconsistencies in a timely manner
Produce routine status updates and reports that highlight collection progress, open balances, and overall performance trends
Maintain complete and well-organized payroll and collections documentation to support audits, compliance reviews, and internal reporting needs
Verify employee pay-related information, including hours worked, rates, deductions, and supporting records, to ensure accuracy across payroll documentation
Track changes in payroll compliance requirements at the federal, state, and local levels and apply updates to daily processes as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Certified Payroll Specialist

We are looking for a detail-oriented Certified Payroll Specialist to support a c...

Location

United States , Altadena

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in payroll, certified payroll, collections, or a closely related accounting support function
Hands-on knowledge of certified payroll practices and compliance requirements
Experience supporting collections processes, including payment follow-up, account documentation, and billing-related issue resolution
Strong attention to detail with the ability to maintain accurate records and meet time-sensitive deadlines
Familiarity with billing workflows and the ability to identify and address discrepancies effectively
Clear written and verbal communication skills for interacting with internal teams and external contacts
Proficiency in organizing documentation for audits, reporting, and compliance reviews

Job Responsibility

Manage certified payroll activities by reviewing time records, validating job classifications, and preparing required submissions in accordance with applicable regulations
Monitor outstanding accounts and document collection efforts thoroughly to maintain clear, current records of customer communications and payment activity
Work directly with customers and stakeholders to arrange payment solutions such as installment schedules, negotiated resolutions, or deadline extensions when appropriate
Collaborate with internal partners to investigate invoice issues, resolve disputes, and address billing inconsistencies in a timely manner
Produce routine status updates and reports that highlight collection progress, open balances, and overall performance trends
Maintain complete and well-organized payroll and collections documentation to support audits, compliance reviews, and internal reporting needs
Verify employee pay-related information, including hours worked, rates, deductions, and supporting records, to ensure accuracy across payroll documentation
Track changes in payroll compliance requirements at the federal, state, and local levels and apply updates to daily processes as needed

What we offer

medical, vision, dental, life and disability insurance
401(k) plan
free online training

Fulltime

Certified Payroll Specialist

We are looking for an experienced Certified Payroll Specialist to join our clien...

Location

United States , Brentwood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong knowledge of prevailing wage laws and compliance requirements
Proficiency in using payroll and accounting software systems
Experience with certified payroll documentation and government reporting
Familiarity with auditing processes to ensure accuracy and compliance
Ability to manage wage calculations and maintain detailed records
Understanding of benefit functions and their integration into payroll systems
Excellent organizational and communication skills
Prior experience with government portals or wage tracking systems

Job Responsibility

Prepare and document certified payroll reports with precision and attention to detail
Calculate wages based on prevailing wage requirements and ensure compliance with applicable laws
Update payroll systems with accurate employee wage and benefit information
Collaborate with government portals or systems, such as prevailing wage trackers, to manage payroll documentation
Maintain accurate records of approved timesheets and wage adjustments
Audit payroll documentation to ensure all information aligns with legal and organizational standards
Support compliance efforts by adhering to government applications and restrictions
Assist in preparing payroll data for processing and ensure all relevant information is recorded accurately
Communicate effectively with team members and stakeholders to address payroll-related inquiries
Monitor and apply updates to payroll systems as required by changes in regulations or internal standards

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Certified Payroll Specialist

Our client is seeking an experienced Certified Payroll Specialist to support pay...

Location

United States , Concord

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of certified payroll or prevailing wage payroll experience
Experience in construction, public works, or government-funded projects
Strong knowledge of certified payroll reporting and compliance
Familiarity with Davis-Bacon Act and prevailing wage regulations
Experience reviewing subcontractor payroll documentation
Proficiency in Excel and payroll systems
Strong attention to detail and organizational skills

Job Responsibility

Prepare and submit weekly certified payroll reports for the project
Review employee classifications, wage determinations, fringe benefits, and overtime calculations
Collect and review subcontractor certified payroll submissions and follow up on discrepancies
Maintain project payroll documentation including Statements of Compliance and supporting records
Coordinate with accounting, payroll, HR, and project management teams to resolve payroll issues
Support internal and external payroll compliance audits
Track project labor hours and ensure accurate reporting by job classification
Maintain organized records for government agencies and project stakeholders

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Certified Payroll Specialist

We are looking for an experienced Certified Payroll Specialist to join our team ...

Location

United States , Phoenix

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in full-cycle payroll processing
Strong knowledge and hands-on expertise with certified payroll
Proficiency with Sage 300 software
Experience managing payroll for a large workforce of over 500 employees
Familiarity with multi-state payroll regulations
Excellent attention to detail and problem-solving skills
Ability to communicate effectively with team members and management
Understanding of payroll compliance and reporting requirements

Job Responsibility

Process full-cycle payroll for a workforce of approximately 700 employees across multiple states
Ensure compliance with certified payroll requirements and regulations
Utilize Sage 300 software to manage payroll operations efficiently
Address and resolve payroll discrepancies in a timely manner
Prepare and submit accurate payroll reports as required by federal and state laws
Collaborate with management to support payroll audits and reporting needs
Maintain detailed records for multi-state payroll processes
Monitor changes in payroll laws and regulations to ensure ongoing compliance
Provide guidance and support to employees regarding payroll-related inquiries

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Certified Payroll Specialist

We are looking for an experienced Certified Payroll Specialist to join our team ...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience in full-cycle payroll processing
Strong background in accounting or finance, with a focus on payroll
Prior experience in certified payroll, preferably within the construction industry
Familiarity with multi-state payroll regulations and compliance
Proficiency in payroll systems such as ADP Workforce Now
Ability to manage payroll for over 500 employees, ensuring accuracy and timeliness
Excellent organizational and communication skills
Strong attention to detail and problem-solving abilities

Job Responsibility

Process weekly payroll for a workforce of approximately 70 employees, including field and office staff
Review and reconcile payroll data to ensure accuracy and compliance with certified payroll requirements
Manage payroll-related tasks, including bill reviews and cash entries
Collaborate with the payroll team to address discrepancies and maintain efficient operations
Utilize software tools to process payroll, ensuring timely delivery
Maintain detailed records of payroll transactions for auditing and reporting purposes
Ensure compliance with multi-state payroll regulations and industry standards
Work closely with accounting and finance teams to align payroll processes with organizational goals
Assist in the preparation of reports and documentation related to payroll activities
Adapt to changes within the organization, supporting smooth transitions where necessary

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

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