Certified Payroll Administrator Job at Robert Half (Irvine)

New

Payroll Clerk

We are looking for a detail-focused Payroll Clerk with certified payroll experie...

Location

United States , Long Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in payroll administration, with exposure to certified payroll environments
Working knowledge of prevailing wage requirements and certified payroll reporting practices
Experience assisting with full-cycle payroll activities for employee populations ranging from 101 to 500 workers
Familiarity with payroll deductions and garnishment processing
Intermediate Excel skills with the ability to organize, reconcile, and review payroll data accurately
Experience using payroll systems such as Workday Payroll or similar platforms
Strong attention to detail, dependability, and ability to handle confidential information professionally

Job Responsibility

Enter, review, and update employee payroll information with a high level of accuracy for regular and certified payroll processing
Prepare certified payroll reports and supporting records to meet prevailing wage and project documentation requirements
Assist with validating timekeeping, pay rates, deductions, and garnishments before payroll is finalized
Maintain organized payroll files and compliance documentation for audits, internal review, and customer reporting needs
Support payroll processing for a workforce of varying size by helping coordinate routine calculations and data checks
Use Excel to compile payroll details, reconcile information, and produce clear reporting for the broader team
Work with payroll staff to address discrepancies, resolve missing information, and ensure deadlines are met
Provide administrative support related to payroll reporting, record maintenance, and other departmental tasks as assigned

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Fulltime

Payroll Administrator

We are looking for a detail-oriented Payroll Administrator to support accurate a...

Location

United States , Kansas City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma required
At least 3 years of payroll experience, with strong practical knowledge of end-to-end payroll processing
Experience with certified payroll, and prevailing wage administration
Familiarity with multi-state payroll practices and payroll tax requirements
Experience using payroll platforms such as UKG Pro or similar systems
UKG Ready experience is preferred
Intermediate proficiency in Microsoft Excel and Microsoft Word
Strong organizational, analytical, and problem-solving skills with careful attention to accuracy and deadlines
Ability to manage confidential information appropriately and adapt quickly to payroll software and reporting tools

Job Responsibility

Maintain employee compensation and payroll records in the payroll system, including pay rates, bonuses, time entries, leave balances, deductions, tax withholdings, and status updates
Process payroll transactions on schedule and verify the accuracy of wages, benefit deductions, garnishments, taxes, and other payroll-related adjustments
Create, reconcile, and retain payroll reports and supporting documentation to ensure complete and accurate records
Monitor payroll practices for compliance with federal, state, and local wage and hour regulations, including prevailing wage requirements
Review and resolve payroll discrepancies, respond to employee inquiries, and provide clear communication regarding pay-related matters
Audit and process fringe benefit items such as mileage and support the accurate administration of certified payroll through Points North
Administer pay card activity for employees who do not participate in direct deposit and ensure payment methods are maintained correctly
Support benefits-related payroll functions by reconciling invoices, managing retirement plan deposits and distributions, and ensuring deductions and arrears are processed accurately
Maintain payroll and job costing records by setting up jobs, entering prevailing wage rates, and cross-checking information used for certified payroll reporting
Provide administrative support across related functions, including employment verifications, internal reporting, and backup assistance for HR team operations

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan
Free online training

Fulltime

Payroll Administrator

We are looking for a skilled Payroll Administrator to join our team on a long-te...

Location

United States , Tempe

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Certification in Labor Compliance or Payroll Administration, such as CPP (Certified Payroll detail oriented)
At least 3–5 years of experience in labor compliance, public works compliance, or union payroll administration
Extensive knowledge of prevailing wage laws, the Davis-Bacon Act, and certified payroll reporting
Familiarity with collective bargaining agreements and multi-state labor regulations
Proficiency in using certified payroll software and systems like ADP Workforce Now
Strong analytical skills with the ability to audit payroll data effectively
Exceptional attention to detail and accuracy in regulatory compliance
Experience managing payroll for an organization with 101–500 employees

Job Responsibility

Process full-cycle payroll for employees across multiple states, ensuring accuracy and timeliness
Manage certified payroll reporting, adhering to prevailing wage laws and the Davis-Bacon Act
Review and audit payroll data to maintain compliance with collective bargaining agreements and labor regulations
Utilize payroll systems, such as ADP Workforce Now, to track and maintain accurate employee records
Collaborate with internal teams to address payroll-related inquiries and resolve discrepancies
Monitor and implement changes in labor compliance regulations and public works requirements
Prepare detailed reports and documentation for audits and compliance reviews
Ensure high standards of accuracy in payroll processing and reporting to meet regulatory requirements
Analyze payroll data to identify trends and improve efficiency in payroll operations
Provide training and support to staff on payroll policies and procedures

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

New

Payroll Administrator

We are looking for a Payroll Administrator to manage payroll operations for a co...

Location

United States , Fenton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in payroll administration, including full-cycle payroll processing
Hands-on experience supporting payroll for workforces between 101 and 500 employees
Knowledge of union payroll practices, payroll garnishments, tax reporting, and tax deposit procedures
Construction industry experience is strongly preferred
Strong communication skills with the ability to work effectively across departments and with employees
High level of accuracy and close attention to detail when handling payroll data and compliance reporting
Ability to manage multiple priorities, stay organized, and meet recurring deadlines
Proficiency in Microsoft Excel, Word, Outlook, and Adobe

Job Responsibility

Administer weekly payroll for approximately 200+ union employees
Prepare certified payroll documentation and prevailing wage reports
Manage wage garnishments and maintain proper payroll deductions
Submit weekly federal and state payroll tax payments
Complete month-end union reporting, apprentice documentation, W-2 preparation support, and required drug testing reports
Coordinate onboarding administration by preparing new employee paperwork, entering employee information into payroll systems, and verifying work authorization documentation
Provide payroll and employment data needed for workers’ compensation claims
Contribute to team coverage by assisting with related accounting tasks and handling additional administrative duties

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Payroll Administrator

Robert Half has partnered with a valued client in the construction industry in t...

Location

United States , East Lyme

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience in payroll administration, preferably within the construction industry
Proficiency in certified payroll processes and reporting
Familiarity with prevailing wage laws and regulations
Strong attention to detail and ability to maintain accurate records
Experience using payroll software and timekeeping systems
Effective communication skills to handle inquiries from customers and stakeholders
Demonstrated ability to manage union payroll reporting and payments
Knowledge of government reporting requirements related to payroll
In-house / manual payroll processing experience

Job Responsibility

Verify payroll timekeeping records to ensure accuracy of work order hours
Generate certified payroll reports using in-house software after processing payroll
Prepare and submit required reports to government agencies and state entities
Compile weekly and month-end reports for customers and state organizations
Assist with inputting time clock entries when needed
Respond to inquiries regarding certified payroll and other payroll-related matters
Manage union reporting and oversee monthly hour payments
Ensure compliance with prevailing wage requirements and regulations
Collaborate with team members to address payroll discrepancies and improve processes

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Construction Payroll Administrator

Robert Half's client is looking for a detail-oriented Construction Payroll Admin...

Location

United States , East Hartford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3 years of construction industry payroll experience
Proficiency in certified payroll and union payroll practices
Strong knowledge of Davis-Bacon Act and prevailing wage laws
Familiarity with collective bargaining agreements and wage classifications
Strong communication skills to interact with team members and external auditors as needed

Job Responsibility

Administer accurate and timely payroll for union construction employees
Prepare certified payroll reports, ensuring compliance with Davis-Bacon and prevailing wage laws
Interpret and apply collective bargaining agreements, wage classifications, and fringe benefit details
Maintain organized payroll records and assist with audits or compliance reviews
Ensure payroll activities follow current federal, state, and local regulations for the construction industry
Respond to payroll inquiries and resolve discrepancies with internal teams
Monitor labor law changes to maintain compliance and update processes as needed
Support audit and government requests for payroll documentation

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

Payroll Administrator

We are looking for a Payroll Administrator to join a growing team in Southfield,...

Location

United States , Southfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience managing full-cycle payroll in an organization with roughly 100 to 500 employees
Strong working knowledge of ADP Workforce Now for payroll processing and payroll record maintenance
Experience handling prevailing wage payroll and certified payroll reporting for government contract work
Familiarity with payroll practices involving employees across multiple states, including tax setup and compliance considerations
High level of attention to detail with the ability to catch errors related to pay rates, overtime, employee information, and payroll timing
Ability to work independently in a primarily remote environment while staying responsive and meeting payroll deadlines
Comfortable starting in a part-time capacity with the opportunity to grow into expanded payroll, HR, and administrative duties

Job Responsibility

Manage end-to-end payroll processing for a workforce of approximately 340 employees, including both weekly hourly payroll and monthly salaried payroll cycles
Review supervisor-approved time records for accuracy, confirm correct pay rates, and finalize payroll submissions within required deadlines
Administer payroll for employees working under prevailing wage requirements, ensuring hours, rates, and overtime are calculated correctly for government-funded projects
Use ADP Workforce Now to process regular payroll, bonus payments, and related updates while maintaining accurate employee tax and earnings records
Import and reconcile payroll data through Points North, then generate and complete certified payroll reporting after each processing cycle as needed
Monitor payroll details closely to identify discrepancies involving names, dates, overtime, and wage classifications before final approval
Support payroll compliance for employees working in multiple states by verifying that appropriate tax settings are applied within the payroll system
Participate in occasional onsite meetings in Southfield, Michigan, approximately a few times each year, while otherwise working remotely
Take on additional HR or administrative responsibilities over time as the position develops into a broader support role

What we offer

medical
vision
dental
life and disability insurance
enrollment in company 401(k) plan

Parttime

Payroll Administrator

Colleen McAuliffe from Robert Half is looking for a Payroll Administrator to sup...

Location

United States , Santa Clara

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of payroll administration experience
At least 2 years of payroll experience in construction, infrastructure, or another project-driven environment
Hands-on experience processing multi-state payroll with strong knowledge of payroll tax reporting requirements
Familiarity with union payroll, certified payroll, or prevailing wage rules is highly valued
Experience using payroll platforms such as Foundation and field workforce tools such as WorkMax is preferred
Strong Microsoft Office skills, especially Excel, for reporting, reconciliation, and payroll analysis
Excellent attention to detail, organizational skills, and the ability to handle confidential information professionally
Associate degree or higher in Accounting, Business Administration, or a related field is preferred

Job Responsibility

Partner with internal teams to keep payroll processing aligned and verify adjustments before they are finalized
Assist with onboarding setup by reviewing employment and payroll documents for completeness across multiple states and work locations
Reconcile payroll tax activity, maintain accurate monthly records, and help meet filing deadlines in accordance with applicable requirements
Maintain employee payroll information, including withholding elections, direct deposit details, compensation changes, and contact information updates
Oversee payroll-related deductions for benefits, retirement plans, and other employee-elected programs to ensure proper processing
Administer paid leave and absence-related pay entries so approved time away is reflected correctly in payroll
Prepare and submit quarterly and year-end payroll reporting, including wage and contractor tax documents and other required filings
Perform routine audits of payroll data to identify discrepancies, support compliance, and improve record accuracy
Support adherence to federal, state, and local payroll regulations, and contribute to special projects connected to payroll and HR operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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Certified Payroll Administrator

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