Certified Payroll Administrator Job at Robert Half (Irvine)

Payroll & Benefits Administrator

As a Payroll & Benefits Administrator, you will be responsible for a variety of ...

Location

United States , Webster

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in using ADP Workforce Now software
Demonstrated knowledge and experience with Benefit Functions
Experience in handling payroll for unionized employees
Familiarity with Union Contracts and their implications on payroll
Excellent organizational skills with the ability to manage multiple tasks simultaneously
Strong attention to detail and accuracy
Good communication skills for liaising with employees and management about payroll and benefits issues

Job Responsibility

Administer payroll processing for multiple states, ensuring accuracy and timeliness
Handle certified and union payroll, adhering to specific union contract requirements
Oversee the onboarding and offboarding processes, ensuring all payroll and benefits-related tasks are completed
Serve as the primary point of contact for all inquiries related to payroll and benefits
Utilize ADP Workforce Now for efficient payroll administration and benefit functions
Maintain accurate records of all payroll and benefits activities
Monitor and take appropriate action on employee accounts as needed
Processing Certified Payroll is Required

What we offer

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Project Coordinator

The Role & Responsibility is to be responsible for assisting the Project Manager...

Location

United States , Fremont

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience using Vista by Viewpoint and HCSS (Required)
Experience in the construction industry preferred
Associate Degree or higher preferred, or equivalent work experience
Self-starter with the ability to work under pressure while meeting critical time frames on multiple tasks/projects
Excellent organizational, interpersonal, and time management skills
Ability to think critically and work independently
Good verbal and written communication skills
Communicates clearly and concisely, both orally and in writing
Ability to work with multiple levels of management with a professional demeanor
Works independently in the absence of supervision

Job Responsibility

Schedule hand-off meetings, send out invites, and coordinate meeting logistics
Assist PM & Superintendent as directed to help execute the project
Work with the project team to streamline and improve processes and procedures
Create and maintain all project files, both physical and electronic
Input data into View Point and Heavy Job
Obtain contracts from clients, submit to legal for review or markups, and route for proper signatures
Request Bonds and Insurance
Submit Pre-lien information
Process BAAQMD notifications and any other required notifications
Assist with Certified Payroll forms and submission of DAS forms

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Certified Payroll Administrator

Our client, a well-established heating and cooling company, is seeking a Certifi...

Location

United States , Schenectady

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of certified payroll experience (construction or HVAC preferred)
Strong understanding of prevailing wage and public works compliance
Experience with payroll systems and certified payroll reporting platforms
High attention to detail and strong organizational skills
Ability to meet weekly deadlines in a fast-paced environment
Strong communication skills and ability to work independently

Job Responsibility

Process weekly certified payroll for field and union/non-union employees
Prepare and submit certified payroll reports in compliance with prevailing wage and public works requirements (DOL, NYS, etc.)
Ensure accurate wage rates, classifications, fringes, and deductions
Maintain payroll records and supporting documentation for audits
Coordinate with project managers and HR to verify job codes, hours, and labor classifications
Respond to payroll and compliance inquiries from internal teams and agencies
Assist with general payroll and administrative duties as needed

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

Payroll Accountant

We are currently seeking a highly experienced Payroll Accountant for a contract ...

Location

United States , El Segundo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Minimum of ten years of relevant payroll experience
Proven experience in payroll administration, including complex calculations and analysis
In-depth knowledge of payroll regulations, tax laws, and labor laws, with experience in compliance
Experience with SSA, IRS, and multiple state and local taxation rules
Proficiency in advanced payroll software, HRIS systems, and data analysis tools
Strong analytical and problem-solving skills, with the ability to interpret and manipulate large datasets
Experience interacting with internal and external auditors
Excellent attention to detail and accuracy in payroll calculations and data entry
Strong organizational and project management abilities to handle multiple priorities and meet deadlines

Job Responsibility

Ensure compliance of payroll systems, processes, and corporate policies
Manage and direct vendors, audits, and process improvements related to payroll activities
Implement process improvements and cost optimization through data analytics and best practices
Collaborate cross-functionally to resolve complex payroll issues with various stakeholders
Provide training and mentorship to payroll specialists

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
Enrollment in company 401(k) plan
Free online training

Payroll Administrator

We are looking for a skilled Payroll Administrator to join our team on a long-te...

Location

United States , Tempe

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Certification in Labor Compliance or Payroll Administration, such as CPP (Certified Payroll detail oriented)
At least 3–5 years of experience in labor compliance, public works compliance, or union payroll administration
Extensive knowledge of prevailing wage laws, the Davis-Bacon Act, and certified payroll reporting
Familiarity with collective bargaining agreements and multi-state labor regulations
Proficiency in using certified payroll software and systems like ADP Workforce Now
Strong analytical skills with the ability to audit payroll data effectively
Exceptional attention to detail and accuracy in regulatory compliance
Experience managing payroll for an organization with 101–500 employees

Job Responsibility

Process full-cycle payroll for employees across multiple states, ensuring accuracy and timeliness
Manage certified payroll reporting, adhering to prevailing wage laws and the Davis-Bacon Act
Review and audit payroll data to maintain compliance with collective bargaining agreements and labor regulations
Utilize payroll systems, such as ADP Workforce Now, to track and maintain accurate employee records
Collaborate with internal teams to address payroll-related inquiries and resolve discrepancies
Monitor and implement changes in labor compliance regulations and public works requirements
Prepare detailed reports and documentation for audits and compliance reviews
Ensure high standards of accuracy in payroll processing and reporting to meet regulatory requirements
Analyze payroll data to identify trends and improve efficiency in payroll operations
Provide training and support to staff on payroll policies and procedures

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Payroll Manager

We are seeking a dedicated Payroll Manager to join our team in Newark, Californi...

Location

United States , Newark

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree in business or equivalent education and experience strongly preferred
5-7 years of experience in payroll and basic accounting, with at least 4 years in a supervisory role preferred
Knowledge of current IRS payroll guidelines
Familiarity with Federal and State Wage & Hour laws and regulations
Understanding of medical insurance and employee benefit plans
Strong knowledge of payroll and timekeeping systems
Proficient with personal computers, office equipment, and phone systems
Ability to communicate professionally with employees and business contacts
Professional demeanor when assisting employees under pressure
Ability to maintain confidentiality of sensitive information

Job Responsibility

Manage payroll for US-based exempt and non-exempt employees, ensuring compliance with Federal, State, and Local laws
Oversee automated time and attendance system, including time-off accruals for employees and temporary workers
Process annual merit increases, promotional increases, commission checks, and special payroll runs under HR Director’s guidance
Ensure payroll procedures, deductions, garnishments, and benefit deductions align with company policies and government regulations
Collaborate with External Auditors for Annual Financial, 401k, and Worker’s Comp Audits
Reconcile payroll-related GL accounts and make adjustments as needed
Ensure timely payroll tax payments, compliance with laws, and work with third-party consultants
Assist in evaluating and improving payroll operations, internal controls, and policies
Supervise and develop direct reports, addressing escalated issues and promoting teamwork
Administer 401k, 409A benefit plans, FSAs, and Transit Plans

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Payroll Administrator

Robert Half has partnered with a valued client in the construction industry in t...

Location

United States , East Lyme

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience in payroll administration, preferably within the construction industry
Proficiency in certified payroll processes and reporting
Familiarity with prevailing wage laws and regulations
Strong attention to detail and ability to maintain accurate records
Experience using payroll software and timekeeping systems
Effective communication skills to handle inquiries from customers and stakeholders
Demonstrated ability to manage union payroll reporting and payments
Knowledge of government reporting requirements related to payroll
In-house / manual payroll processing experience

Job Responsibility

Verify payroll timekeeping records to ensure accuracy of work order hours
Generate certified payroll reports using in-house software after processing payroll
Prepare and submit required reports to government agencies and state entities
Compile weekly and month-end reports for customers and state organizations
Assist with inputting time clock entries when needed
Respond to inquiries regarding certified payroll and other payroll-related matters
Manage union reporting and oversee monthly hour payments
Ensure compliance with prevailing wage requirements and regulations
Collaborate with team members to address payroll discrepancies and improve processes

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Payroll Specialist

As a Payroll Specialist, you'll play a crucial role in managing the payroll proc...

Location

United States , Rockville, MD

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1-3 years of experience working as a Payroll Specialist or in a related role involving payroll processing and administration
Understanding of payroll laws, regulations, and compliance standards to ensure accurate and lawful payroll management
Hands-on experience with certified payroll processing and union benefits reporting
Proficiency in payroll software and Microsoft Excel, with familiarity in Foundations or comparable systems being a plus
Strong analytical abilities, with a keen focus on accuracy and attention to detail
Excellent organizational skills, with the capability to manage multiple priorities efficiently
Effective verbal and written communication skills, particularly in responding to employee payroll inquiries
Ability to maintain confidentiality and professionalism when handling sensitive payroll information

Job Responsibility

Handle the payroll process for a diverse team, ensuring accurate and timely execution
Manage comprehensive payroll records, including details of employee hours, benefits, and deductions
Apply necessary adjustments to payroll such as overtime, bonuses, and retroactive pay
Ensure strict compliance with federal, state, and local payroll regulations
Address and resolve employee inquiries related to tax withholdings, deductions, and benefits
Collaborate with the HR department to confirm and input accurate employee data and onboarding details into the payroll system
Prepare and submit comprehensive payroll reports for management review and regulatory compliance
Administer 401k - RRSP and other benefit functions
Use accounting software systems and foundation software for executing full cycle payroll and accounting functions
Handle payroll for multiple entities and across multiple states

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Certified Payroll Administrator

Robert Half

Location:
United States , Irvine

Category:
Finance

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
April 12, 2026

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Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:April 12, 2026

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Location:
United States , Irvine

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Job Posted:
April 12, 2026