Ceremonies Production Integration Job at FIFA (All Host Cities)

Job Description

The Ceremonies Production Integration role is a key position within the FIFA World Cup 26™ Events & Entertainment Team (EET), consolidating the responsibilities of Production Leaders, Production Managers, Operations Managers, Show Delivery Managers, Scenic/Systems Managers, Site & Load Out Managers, Dissolution Managers, PMC & Operations Managers, and Production Support roles across all ceremonies programs. These programs include Opening Ceremony (OC), the Ceremony of the Opening Country Match USA (OCM USA), the Ceremony of the Opening Country Match Canada (OCM CAN), the Closing Ceremony (CC), the Halftime Show at the Final (HT), the Trophy and Awards Ceremony (TRO) and the Bronze Final (3rd). This role supports the full lifecycle of ceremonies and stadium entertainment – from concept development and technical/production planning, through rehearsals, live show delivery, site and back-of-house operations, to dissolution, load out, and legacy handover. It ensures that all ceremonies-related production, staging, scenic, systems, site operations, and logistics are delivered on time, safely, efficiently, and in alignment with FIFA’s creative vision, operational standards, and safety policies. The position works in close collaboration with EET internal departments, Event Management Companies (EMCs), stadium management, Logistics, Venue Management, Broadcast, Marketing, IT, Security, Accreditation, Workforce & Volunteers, and other FIFA World Cup 26™ Functional Areas (FAs). The role also plays a central part in managing documentation, project plans, production schedules, call sheets, reports, creative assets, and operational data to support seamless ceremonies delivery across multiple venues and territories (Canada, USA, Mexico). This is a high-intensity, live-event operations role requiring strong project management, show delivery, technical understanding, stakeholder management, and the ability to adapt quickly to changing circumstances in a stadium environment.

Job Responsibility

Support the development, management, and distribution of production, staging, scenic, systems, and ceremonies operational plans from concept to delivery
Assist in the development of ceremonies deliverables, coordinating event details, internal alignment, and approval processes
Work alongside Heads of Operations, Technical, and Resourcing to oversee technical requirements and integration of ceremonies with stadiums and show environments
Develop and implement broadcast, staging, and scenic requirements and processes, in collaboration with EMCs and relevant Functional Areas
Align ceremonies production, staging, and systems plans with venue operating requirements and cross-functional integration (e.g. Stadium Entertainment, INF, Logistics, Venue Operations)
Support the creation and maintenance of detailed production schedules and timelines for build, rehearsals, show delivery, dissolution, and load out
Manage and/or support ceremonies operations at stadium level, working closely with Stadium Entertainment Producers and Technical/Operations Managers
Set up and manage ceremonies and operational spaces, including field-of-play areas, backstage, compounds, green rooms, dressing rooms, storage, BOH areas, and operational work zones
Assist the Show Operations – Stadium team and Show Delivery team in executing show operations, cast movements, and in-bowl activities according to approved movement plans
Ensure FF&E (what goes where) plans for ceremonies venues are executed correctly and on time
Oversee or support venue-level operations related to accreditation, catering, parking, sanitation, cleaning, barricades, site equipment, tenting, fueling, and site restoration
Assist in organizing and coordinating rehearsals, load-in/load-out, and all logistics for ceremonies and stadium entertainment
Oversee or support the dissolution process for all ceremonies assets, ensuring efficient and safe load out after events
Ensure dissolution plans are updated, and all items are prepped, packaged, and logged for load out
Liaise with Logistics FAs for truck movements, load out crew confirmation, equipment needs, and timing
Coordinate with venue management, EMC, and FAs to ensure a smooth, compliant load out process
Promote sustainable practices during dissolution and load out, including waste reduction and responsible materials handling
Contribute to close-out, TOK, and legacy handover reporting and documentation
Serve as or support the liaison between FIFA Volunteers, Talent, and EET Operations, particularly for Pre-Match Ceremonies (PMC)
Support volunteer welfare and ensure a positive and safe environment during ceremonies activities
Coordinate with Talent Managers on the integration of talent into ceremonies and PMC operations
Gather and communicate updates to production schedules for PMC-related activities to EET leads and management
Assist with setup, operation, and breakdown of backstage areas including dressing rooms, green rooms, BOH corridors, compounds, and storage areas
Maintain BOH schedules and monitor housekeeping and working standards
Provide on-site support to cast, crew, and staff, addressing needs and concerns promptly
Communicate stadium site operations plans, daily run sheets, schedules, and venue documentation to relevant ceremonies departments
Address venue issues promptly and assist with implementation of contingency plans for stadium operations
Act as a key liaison with venue operations staff, EET internal departments, EMCs, stadium management, and other FWC26 Functional Areas
Facilitate cross-functional coordination within ceremonies sub-divisions, suppliers, and external stakeholders
Support vendors and suppliers, ensuring clear instructions and alignment with production and operations plans
Represent ceremonies operations/production at venue-level or project-level meetings as required
Develop and maintain user-friendly filing and archiving systems for production, technical, scenic, systems, and operational documentation
Prepare or support high-level reporting, such as WIP reports, Executive reports, project updates, dissolution plans, close-out and legacy handover documents
Maintain detailed records of production, staging, scenic, creative, PMC, site, and operational activities
Ensure the current version of scripts, show documents, creative content, and run sheets is accurate, logged, and distributed
Work in full compliance with FWC26 Policies & Procedures and Safety & Security rules and requirements
Identify potential risks across production, operations, site, and show delivery, and contribute to mitigation strategies and contingency plans
Ensure all activities are carried out in line with safety regulations, security protocols, and operational policies
Support the development and implementation of contingency plans for operational or show-related issues and emergencies

Requirements

Bachelor’s degree in Event Management, Live Entertainment Production, Theatre Production, Sports Event Management, Technical Production, or a related field preferred
Equivalent professional experience in ceremonies, large-scale live events, or stadium show production will be considered in lieu of a degree
Extensive experience working on large-scale live events, preferably in stadium environments (sporting events, ceremonies, concerts, or similar)
Demonstrated experience in event logistics and operations, working cross-functionally across large event delivery teams
Experience with vendors and suppliers, including negotiation, coordination, and performance oversight
Exposure to or experience with production elements such as lighting, sound, video, rigging, staging, scenic, and broadcast integration
Proven ability to manage schedules, calls, meetings, production times, and operational timelines
Experience handling production documentation (call sheets, production reports, permits, scripts, creative logs, etc.) accurately and efficiently
Track record of identifying risks, developing mitigation strategies, and resolving complex operational or production challenges
Experience leading or supporting teams in high-pressure, fast-paced event environments, including managing multiple projects simultaneously
Excellent communication skills for interacting with producers, directors, talent, crew, partners, and stakeholders at all levels
Strong relationship-building skills with internal teams, external partners, and venue stakeholders
High attention to detail in managing complex projects and ensuring accuracy in deliverables
Strong writing and editing skills for creative briefs, reports, presentations, and operational documentation
Ability to prioritize effectively, manage competing deadlines, and remain calm under pressure
Cultural awareness and respect for diverse audiences, ensuring inclusive and respectful content and operations
A genuine enthusiasm for the entertainment industry and a commitment to creating high-quality, compelling ceremonies
Ability to work independently, show initiative, and influence outcomes with minimal supervision
Flexibility and willingness to work irregular hours, including evenings, weekends, and holidays, in line with event schedules
Fluent in English (required)
Spanish and/or French proficiency is a strong plus
Additional languages are beneficial given the global nature of the tournament, teams, and ceremonies collaborators
Familiarity with production and event management tools (e.g., show control systems, scheduling software, cueing tools, or project management platforms)
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams)
Ability to work with digital documentation, asset management systems, and reporting tools for production and operations
Comfort using collaboration platforms and shared drives for filing, archiving, and distributing production and operational documentation

Nice to have

Spanish and/or French proficiency is a strong plus
Additional languages are beneficial

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