CEO Office Associate Job at İTÜ ARI Teknokent (Istanbul)

Associate Office Manager

We are seeking a proactive and highly organized Associate Office Manager to supp...

Location

Brazil , São Paulo

Salary:

Not provided

PPRO GmbH

Expiration Date

Until further notice

Requirements

Previous experience in administrative operations
Planning, organization and time management skills
Ability to communicate effectively with various stakeholders
Strong attention to detail and ability to prioritize effectively
Proactive and eager to learn approach
English proficiency is desirable

Job Responsibility

Ensuring office operations and procedures are organized, correspondences are controlled, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
Manage suppliers and service providers related to the office maintenance
Manage internal consumption items, such as office material and consumption stock (coffee, stationery, cleaning items, etc.)
Monitor invoices and payment orders, ensuring timely submission for approval and processing
Organize monthly corporate events for teams in Brazil and Argentina, promoting engagement, integration, and strengthening company culture
Plan and execute institutional and strategic events, such as CEO receptions and visits from global leadership, coordinating all logistics and operational details
Manage event budgets for Brazil and Argentina, ensuring efficient allocation of resources and cost optimization
Lead cost-reduction initiatives within the administrative area, implementing more efficient solutions that generate operational savings
Oversee internal communications related to administrative and operational topics, ensuring employees are informed about office matters such as maintenance, events, and day-to-day updates
Developing and implementing office policies and promoting activities that enhance operational procedures

What we offer

Hybrid working with a 3 days / week on site expectation
Work from abroad policy, enabling employees to work remotely for up to another 30 days per year
3,000 BRL annual budget for professional growth
Leadership cafés, on-the-job training
Life insurance, health insurance + dental plan and travel insurance
Meal vouchers - BRL 54/ day
Enhanced family leave
Transportation Voucher
Gym membership contribution
New Value (Deals & Coupon Platform)

Fulltime

Executive Assistant

The Executive Assistant II provides strategic administrative and operational sup...

Location

United States , Washington, DC

Salary:

20.51 - 37.18 USD / Hour

Adtalem Global Education

Expiration Date

Until further notice

Requirements

Associate's degree
Five (5) plus years of demonstrated experience providing executive-level support in a complex, fast-paced organization
Proven ability to manage confidential information and sensitive issues with discretion and sound judgment
Exceptional communication, organization, and relationship-building skills with ability to engage effectively across all organizational levels
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration platforms
Strong attention to detail and ability to balance multiple priorities with professionalism and poise
Experience coordinating projects, tracking deliverables, and managing cross-functional workflows
Demonstrated ability to work independently, exercise initiative, and adapt to changing priorities

Job Responsibility

Provide high-level administrative and strategic support to two Vice Presidents, managing complex calendars, domestic and international travel arrangements, meetings, and communications with accuracy and confidentiality
Anticipate needs and proactively manage competing priorities across both leaders to ensure they are fully prepared for meetings, events, and key initiatives
Own the rhythm of each executive’s day and week — managing time as a strategic asset, protecting focus time, and optimizing for impact
Serve as a primary liaison between the Vice Presidents, internal teams, and external partners, reflecting Adtalem's values of respect, collaboration, and service excellence
Prepare, edit, and manage correspondence, reports, presentations, and briefing materials for senior leadership, including the Executive Cabinet and Board of Directors
Support expense tracking, and administrative needs for both Vice President offices
Build and maintain strong partnerships with other Executive Assistants across Adtalem to enable seamless scheduling, information flow, and enterprise-level coordination
Act as a trusted sounding board and thought partner, exercising discretion, judgment, and situational awareness to help leaders make informed decisions
Facilitate communication and coordination among project stakeholders, scheduling working sessions and capturing key decisions and next steps
Maintain project documentation, status reports, and repository of key materials

What we offer

Health, dental, vision, life and disability insurance
401k Retirement Program + 6% employer match
15 Days of Paid Vacation Days each Calendar Year
12 Paid Holidays + 2 floating holidays

Fulltime

Supervisor – Business Office

This position is responsible for managing the daily operations of an ambulatory ...

Location

United States , Puyallup

Salary:

65848.00 - 82310.00 USD / Year

Atlas Healthcare Partners

Expiration Date

Until further notice

Requirements

Requires a level of literacy, communication and math skills as normally demonstrated at the level of an associate degree
Requires a level of knowledge and ability normally demonstrated by at least three years’ experience in a physician's office or medical environment
Requires excellent communication and organizational skills

Job Responsibility

Supervises daily activities of administrative support staff to ensure smooth workflow and operation of department
Conducts all hiring, performance reviews, counseling/disciplinary action and termination of office staff
Completes weekly medical records submissions to the CBO for prior week's procedures
Overall manages the center patient admissions and registration process
Collaborate with DOF, DON, and/or CEO to manage and improve patient experience program
Oversees center Business Office supply inventory and ordering
Work with CEO to ensure compliance with all Local, State, Federal (HIPAA, AAAHC, and OSHA) requirements
Coordinates the resolution of Business Office issues related to physicians and their office staff
Manages and ensures process compliance with patient cash collections, onsite cash storage, and cash bank deposits
Performs all functions according to Atlas established policies, procedures, regulatory and accreditation requirements

Fulltime

Executive Assistant

As an Executive Assistant, you will provide an exemplary level of support to the...

Location

United States , San Francisco

Salary:

100000.00 - 150000.00 USD / Year

Ingenio, LLC

Expiration Date

Until further notice

Requirements

Associate or Bachelor’s degree or equivalent diploma
5+ years of experience in executive or administrative assistant roles, ideally supporting Vice President (equivalent) or above
Excellent time management and organizational skills
Exceptional written and verbal communication skills with strong attention to detail
Establishes and maintains relationships with peers in multiple departments and functions
Strong knowledge of Google Suite tools
Works hard, with a positive attitude
Comfortable working across EMEA and US time zones

Job Responsibility

Effectively manage the office of the Chief Executive Officer (CEO) by handling calendaring, making travel arrangements, organizing reports & documents, and other similar duties
Develop a proactive organizational approach stemming from the oCEO and cascading throughout the entire executive team (ELT) from San Francisco to Tel Aviv
Manage logistics for executive meetings – including biannual offsites – as well as additional international, cross-functional summits
Serve as a final editorial checkpoint for executive communications
Process and submit expenses, and contribute to an evolving travel & expense policy and corresponding procedures
Lead and coordinate additional projects as requested

What we offer

Friendly, talented, collaborative and entrepreneurial team
Premium medical, dental, and vision insurance
Generous holiday and PTO policies
401k matching program
Lunch
Technology stipends
Wellness allowance
Training and development opportunities and allowance
Fun and inclusive digital, and in-person events
Employee groups - DEI committee, fun committee, wellness group and more

Fulltime

Chief Executive Officer

This is a rare opportunity to lead a respected industry body at the forefront of...

Location

United Kingdom , London

Salary:

120000.00 - 135000.00 GBP / Year

Membership Bespoke

Expiration Date

February 26, 2026

Requirements

Proven experience in regulatory, legislative, or policy affairs at national level
Strong advocacy and communication skills, with the ability to influence at the highest levels
Strategic vision combined with practical delivery in a small-team environment
Integrity, resilience, and the ability to operate independently while collaborating effectively with Council and members
Ideally, a background in science-based or consumer products industries, with knowledge of trade associations

Job Responsibility

Provide vision and strategic leadership for the organisation
Act as the public face of the industry, representing members to government, regulators, media, and international partners
Build consensus across a diverse membership, from multinationals to SMEs
Lead a small, agile Secretariat team with hands-on delivery
Champion the association’s role within European and global networks

Fulltime

Vice President - Strategic Communications Business Partners

The Vice President, Strategic Communications Business Partners position oversees...

Location

United States , Bethesda

Salary:

177075.00 - 260100.00 USD / Year

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Bachelor's degree, preferably with a concentration in Communications, Journalism, English, or Marketing
An exceptional portfolio reflecting 12+ years of corporate communications experience with an emphasis on internal communications
Demonstrated depth of experience in working with executive and senior leadership communications and success working with members of the leadership team in fast-paced situations
Executive communications skills, both verbal and written
Ability to develop and implement highly effective strategic and measurable communications plans
Creative problem-solving skills and excellent time management
Outstanding interpersonal skills to effectively build relationships and interact with associates at all levels within the organization and with the general public
Ability to routinely work from the HQ office in Bethesda
Master's degree in communications, Journalism, English, Marketing or related field (Preferred)
Knowledge about the hospitality business (Preferred)

Job Responsibility

Lead a team of dedicated Strategic Business Communications Partners to support the CEO, Chairman, and corporate discipline EVPs
Oversee all executive, organizational, and internal communications activities across the corporate disciplines and lead the Senior Directors assigned to these areas
Partner across the SLT to ensure these executives have a clear and connected messaging strategy aligned to the Growing Forward strategy and their respective areas of oversight
Partner with Managing VP, Global Internal Communications
Senior VP, Global Corporate Communications
and EVP, Global Chief Communications & Public Affairs Officer on CEO, Chairman, and SLT leader executive profiles to ensure consistent messaging strategies across internal/external audiences
Assign work and oversee all strategic communications for projects/initiatives prioritized and assigned under the Growing Forward strategy
Ensure best-in-class communications practices are developed, socialized, and administered across the team – acting as a visible leader within Global Internal Communications and trusted partner across Marriott’s broader senior leadership
Partner with Sr. Director, Business Operations Communications to identify opportunities for hotel, owner, and associate messaging – anchored in Growing Forward strategy, corporate disciplines, and SLT communications strategies
Partner with Director, Creative & Content to oversee development of compelling and engaging creative and visuals to elevate communications for the SLT, Corporate disciplines, and Growing Forward strategy

What we offer

Bonus program
Comprehensive health care benefits
401(k) plan with up to 5% company match
Employee stock purchase plan at 15% discount
Accrued paid time off (including sick leave where applicable)
Life insurance
Group disability insurance
Travel discounts
Adoption assistance
Paid parental leave

Fulltime

Operations Administrator

The Operations Administrator serves as support to senior and executive operation...

Location

United States , Phoenix

Salary:

56862.00 - 74827.00 USD / Year

Atlas Healthcare Partners

Expiration Date

Until further notice

Requirements

Associate’s degree or equivalent experience required
Working knowledge of clerical and administrative services as normally demonstrated through at least four years of administrative support experience, including direct senior or C-level executive support
Must have excellent oral, written and interpersonal communication skills to effectively interact with departmental personnel, assist customers with inquiries, schedule meetings and appointments
Must have the ability to organize, prioritize and multi-task workload in a fast-paced environment and maintain a professional manner
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job Responsibility

Provide comprehensive administrative support to senior and executive operations leaders, including complex calendar management, scheduling, documentation, and internal communications
Coordinate and manage executive-level meetings, including preparation of agendas, materials, logistics, and follow-up actions for meetings such as annual Ambulatory Surgery Center (ASC) Chief Executive Officer (CEO) conference, Quarterly Vice President of Operations (VPO) meetings, and Quarterly Business Reviews
Transcribe, prepare, and maintain accurate executive meeting minutes, including Joint Venture Board and Committee meetings, and other leadership forums required
Handle sensitive, confidential, and time critical information with discretion and sound judgement
Maintain, organize, and manage operational records, reports, contracts, and correspondence in accordance with organizational, regulatory, and accreditation standards, as applicable
Assist with development, maintenance, and continuous improvement of standard operating procedures (SOPs), process documentation, and compliance tracking
Service as a liaison between operations leadership and internal departments, including Finance, Human Resources, IT, and Development
Assists with onboarding coordination, equipment and workspace readiness for existing operational leaders and new members of the operations leadership team
Prepare operational reports, dashboards, analysis, and executive summaries to support leadership decision-making
Support financial, operational, and strategic initiatives related to existing and new health system joint ventures

What we offer

industry-leading health and dental benefits
matching retirement package

Fulltime

Executive Protection Specialist

Reporting into Protective Services, the Executive Protection Specialist will int...

Location

United States , Houston

Salary:

78700.00 - 181200.00 USD / Year

Hewlett Packard Enterprise

Expiration Date

Until further notice

Requirements

5+ years of multi-national security experience to include at least 3 years in an executive security or protective services role
Strong understanding of industry specific legislations and compliance requirements
Current and valid driver’s license
Current and valid passport
Ability to travel up to 50% of the time
Proficient with all basic Microsoft computer software programs and communications techniques
Excellent verbal and written communication skills
Ability to operate effectively under potentially strenuous circumstances in other countries
Ability to work independently to implement and maintain security requirements
Ability to function as part of a team under challenging circumstances.

Job Responsibility

Provide industry leading protection for C-level Executives and other designated employees
Oversee employee high risk travel as required
Execute advance preparations and security assessments of sites, residences, and events to ensure thorough, efficient, and proportionate, threat-based security measures
Coordinate with public and private sector counterparts to provide for the security for business meetings, visiting international business leaders, public officials, or other VIPs
Liaison with external industry resources (e.g. law enforcement, government, emergency responders, industry peers & associations, etc.)
Partner with internal teams on the planning and logistics around company-sponsored events to ensure security matters and executive participation are adequately addressed
Contribute to Executive Protection led projects designed to enhance the safety and security of C-level Executives
Maintain working knowledge of industry standards to call out methods of improvement
Carries out personal protection assignments in accordance with defined policies and procedures, which may include air travel on commercial and private aircraft, static post coverage and response to crisis, planning for protective operations, administration, security advances, physical security escorts, coordination of ground transportation, medical assistance, and other duties as assigned in support of the Office of CEO and other HPE executives
Identify, track, and mitigate threats and vulnerabilities via various means

What we offer

Extensive domestic and international travel
Comprehensive suite of benefits that supports physical, financial, and emotional wellbeing
Career opportunities and personal development programs
Inclusive culture that values varied backgrounds
Flexibility to manage work and personal needs.

Fulltime

CEO Office Associate

İTÜ ARI Teknokent

Location:
Turkey , Istanbul

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 02, 2026

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