Centre Administrator Job at Move Language Ahead (Galway)

Centre Administrator

Move Language Ahead

Location:
Ireland , Galway ▼
Dublin

Category:
Education

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

The MLA Centre Administrator plays a key role in the successful delivery of MLA’s Summer Junior Programmes by providing high-quality administrative, operational, student, group leader and staff support at centre level. Working closely with the Centre Manager and the academic and activity teams, the Centre Administrator ensures the smooth day-to-day running of the centre, accurate record-keeping, and excellent customer service for students, staff, and group leaders. You will reside on campus and promote the welfare of students and adhere to, and comply with the MLA Safeguarding Policy. Working as a core member of the centre management team, the role supports student administration, staff coordination, logistics, and compliance with MLA policies, including safeguarding and duty of care.The role requires excellent organisational skills, strong attention to detail, and the ability to manage a high volume of tasks in a fast-paced, international environment. The Centre Administrator plays a vital role in delivering a high-quality student experience and supporting the safe and successful operation of the programme.

Job Responsibility:

Responsible for the logistics and finance for MLA summer programmes
Responsible for all logistics and finance aspects of the MLA summer camp programmes
Represent MLA values
Reports to Centre Director and Operations Manager
6 working days per week
1 day off per week
Residential employment includes all meals and accommodation
Provide high-quality administrative, operational, student, group leader and staff support at centre level
Ensure the smooth day-to-day running of the centre, accurate record-keeping, and excellent customer service
Promote the welfare of students and adhere to, and comply with the MLA Safeguarding Policy
Support student administration, staff coordination, logistics, and compliance with MLA policies
Complete all required, paid training/induction meetings prior to and during the programme
Review itineraries and become knowledgeable with all aspects of the programme
Use the MLA software effectively
Maintain a clean, organised and professional Centre Office
Work with the management team and assist the Centre Director to ensure all day-to-day centre operations and programme components are properly planned and delivered
Attend meetings with Group Leaders and MLA Managers
Be sensitive to staff needs and feedback
Promote the welfare of students and adhere to, and comply with the MLA Safeguarding Policy
Complete all required pre-employment training
Attend the in-person induction training
Read and understand MLA policies
Read, understand and adhere to the guidelines set out in your Handbook
Be open to feedback during appraisals
Request guidance on and actively seek professional development
Engage with ongoing on-the-job training, coaching, and feedback
Review, create, and/or confirm all bookings for all excursions and transportation
Collaborate with the Activity Manager to ensure all invoices are paid and receipts are properly logged
Collaborate with the preparation of the site
Work with the Centre Director to complete the Airport Transfer Check
Attend regular staff meetings
Maintain the Master Centre Excel file
Collect and catalogue all receipts for purchases made by the staff
Manage the Centre petty cash and participate in weekly audits
Manage the distribution and reconciliation of MLA prepaid meal cards
Assist the Activity Manager with the booking and confirming of extra excursions
Oversee the maintenance requests
Administer the collection and distribution of the student passports and security deposits
Assist Welfare Manager in reporting of campus damages and collecting security deposits
Participate in the end-of-program staff evaluations and program report
Constantly monitor student and staff safety and welfare
Assist the Centre Director and Welfare Manager with communicating site-specific emergency evacuation and preparedness plans
Maintain 24-hour on-call emergency assistance for the centre
Address any guest or staff concerns and properly document and report concerns
Be aware of any specific safeguarding needs of minors
Work with the Centre Director to ensure that what has been sold to the guests is being provided
Participate in a comprehensive Centre induction to all new guests within 24-hours of arrival
Follow-up with MLA Activity Staff to verify all guest inquiries are handled
Develop a good business relationship with the college/university
Support the Centre Director to ensure grievance and disciplinary procedures are adhered to
Provide support for all direct reports and subordinates
Use company-provided communication channels for all business correspondences
Develop and maintain open lines of communication with Group Leaders
Support MLA Activity Managers at other centres when required
Maintain regular communication with the Operational Team and Head Office
Perform regular checks to guarantee all buses and transport have been scheduled and confirmed
Ensure receipts are collected for all purchases made on/for activities and excursions
Assist the Activity Manager to confirm all contracts and payments have been made to vendors
Maintain a visible presence at the Centre
Make regular visits to the dining hall during mealtimes
Support the Night Guardian, Activity Leaders and security staff
Apply fines to students for damages to residence halls and/or campus property

Requirements:

Must have right to work in Ireland
Successful applicants will be required to complete Garda Vetting as part of onboarding, and any offer of employment will be subject to satisfactory clearance under the National Vetting Bureau Acts 2012–2016
Proven suitability to work with students under 18: at least 2 references
Be proficient in the use of IT

Nice to have:

Experience working in education, youth programmes, or summer schools
Experience working with international or junior students
Knowledge of safeguarding, duty of care, or child protection procedures
Experience with student management systems or CRM platforms
Associate’s or Bachelor’s Degree
Prior experience overseeing a strict operating budget
Previous experience in an administrative, office, or operations support role
First Aid certification

What we offer:

Paid training and induction
Work as part of a strong team and gain experience
Opportunities for professional development e.g. appraisals, opportunities for promotion
Complimentary room and full board as part of the compensation package

Additional Information:

Job Posted:
March 05, 2026

Employment Type:

Fulltime

Work Type:

On-site work

Move Language Ahead - All Job Offers

Job Link Share:

Centre Administrator

Move Language Ahead

Location:
Ireland , Galway ▼
Dublin

Category:
Education

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
March 05, 2026

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