Centre Administrator Job at Tyndall National Institute (Cork)

Centre Administrator

Tyndall National Institute

Location:
Ireland , Cork

Category:
Office Administration

Contract Type:
Not provided

Salary:

40327.00 - 55667.00 EUR / Year

Save Job

Apply Position

Job Description:

We now invite applications for a Centre Administrator, reporting to the Heads of Centre, you will operate as a member of the Centre’s Operations Management Team and will be responsible for the administration and support of a range of activities in support of the management of the day-to-day activities of the Centre. This will involve working closely with the Head of Centre, Operations Manager and the Operations Team, Group Heads and Programme Managers within the MNS Centre and other functions both internal and external to Tyndall to ensure that the centre operates effectively and efficiently while all relevant policies are adhered to. It will also require supporting the implementation of financial, budgetary, general administrative structures and additional projects as required within the Centre.

Job Responsibility:

Efficiently manage all aspects of the required administration of the Centres
Assist the Centres and its partners in all administrative functions and assist the Head of Centre, Operations Manager, Group Heads and Programme Managers with the implementation and management of appropriate administrative structures and procedures
Organise the smooth operation of the Centre administration on a day-to-day basis including the development of effective processes, where required
Deal with complex and non-routine queries from staff and external contacts where relevant
Organise and coordinate, in a timely manner, required meetings, accurate minute taking and coordination of follow-up actions
Liaise with Tyndall’s Marketing and Communications Team and relevant internal/external parties to support the development, management and maintenance of marketing materials, PR needs and communications platforms including the Centre website and PR requirements
Provide assistance with requirements of the Heads of Centre and Operations Manager, including preparations for board meetings, project review meetings, conference organisation, participation in external groups
Liaise and develop relationships with relevant bodies external to Tyndall, including key UCC contacts and external funding agencies
Provide assistance for incoming visitors and for related seminars/workshops, including any travel arrangements/accommodation and facilities
Provide administrative assistance for Centre Staff in terms of travel arrangements/accommodation and facilities
Arrange periodic Centre and project meetings
Liaise with the appropriate offices concerning security, safety, maintenance and IT issues within the Centres
Assist with events organised by Tyndall centrally as required
Assist with large or unusual procurement for the Centres
Assist with recruitment processes and consolidate monthly financial reports
Ensure strict confidentiality and discretion on all recruitment/budgetary/financial and staffing matters
Participate in Education and Public Engagement activities, as required
To carry out any additional duties that may reasonably be required within the general scope and level of the post

Requirements:

A relevant educational qualification
Typically, 5 years’ experience in a similar role at a similar level
Previous financial admin experience, including procurement, processing of invoices and expenses
Advanced knowledge of the Microsoft Office suite of products (i.e. Word, Excel, PowerPoint)

Nice to have:

Previous experience of supporting senior executives in a fast moving environment
Experience interacting with government agencies and departments
Knowledge and experience of a research environment in the private or public sector
Professional, discrete and confidential in approach at all times with an accommodating and efficient manner
Excellent administration, organisational, communication and interpersonal skills with an eye for detail
Ability to multi-task and a flexibility and willingness to work additional hours when required
Ability to work on own initiative, both independently and as part of a team
Strong internal and external customer service orientation with the ability to work effectively to achieve tight deadlines
Experience in project management and knowledge of MS Project software or similar
Previous experience of administration of online communications (e.g. website CMS, social media posts)
Previous experience in event and exhibition planning and support

What we offer:

Opportunities to contribute to ground-breaking research and innovation that shape Ireland’s economy and the society at large
Strong support for formal training, further study and professional development
Interdisciplinary Environment: Where academia, industry, and innovation intersect - supported by cutting-edge infrastructure and expert knowledge
Flexibility to work remotely and on-site, where the role allows
Access to UCC pension, long-term illness benefit, life assurance, and more
Competitive annual leave entitlements
Athena Swan Bronze award holder, with ongoing initiatives led by a dedicated People and Culture team to ensure equity for all
A culture grounded in Ambition, Collaboration, Diversity, Excellence, and Integrity
A proactive, innovation-driven environment that welcomes entrepreneurial and creative thinkers, including those with start-up experience
Structured induction and mentoring to help new hires integrate and thrive
A collaborative, people-first workplace with a strong sense of community

Additional Information:

Job Posted:
March 04, 2026

Expiration:
March 27, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

Tyndall National Institute - All Job Offers

Job Link Share:

Centre Administrator

Tyndall National Institute

Location:
Ireland , Cork

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
March 04, 2026

Expiration:
March 27, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Centre Administrator

Assistant Business Centre Manager

Business Centre Assistant

Centre Manager

Centre Assistant

Customer Service Administrator

Business Centre Manager

Contract Administrator

Contract Administrator

Centre Administrator

Tyndall National Institute

Location:Ireland , Cork

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:March 04, 2026

Expiration:March 27, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Centre Administrator

Assistant Business Centre Manager

Business Centre Assistant

Centre Manager

Centre Assistant

Customer Service Administrator

Business Centre Manager

Contract Administrator

Contract Administrator

Location:
Ireland , Cork

Category:
Office Administration

Contract Type:
Not provided

Job Posted:
March 04, 2026

Expiration:
March 27, 2026