Central Estate Administrator Job at FARBER (North York)

Estates Utilities Administrator

Estates Property Administrator – Utilities. 6 – 12 Months Fixed Contract. 37.5hr...

Location

United Kingdom , Leeds

Salary:

30000.00 GBP / Year

Horizon Care and Education Group

Expiration Date

December 22, 2026

Requirements

Strong organizational skills/attention to detail
Strong Microsoft Office skills
Strong administrative experience
Undertake personal development training where required
Any other duties relevant to the post as requested

Job Responsibility

Specialist Estates admin support function within Estates and Facilities Department, specifically for Utilities and other regular payments for properties in our portfolio
Other general administrative duties also expected
Collating, recording and maintain accurate records of utility and other data
Utilizing internal Salesforce software, Microsoft Office, emails and telephone calls
Responsible for ensuring correct and up to date information is shared
Having a dotted line into the central finance department, to ensure timely sharing of information
General Office administration

What we offer

Blue Light Card
Colleague referral scheme with cash rewards – earn up to £2500 per referral! *
Financial wellbeing service
Life Assurance
Tastecard - spectacular savings on dining, pizza, cinema tickets, supermarkets, and UK attractions!
Opportunity to progress in your career through our Education Academy, and ongoing training and professional development
Comprehensive and tailored induction programme including face-to-face training, online modules, shadowing, and local induction period
Face-to-face therapeutic training and support for all colleagues via our SHINE programme
Access to a wide range of free online courses for all colleagues on a variety of topics
Employee assistance programme – free, confidential support

Fulltime

Office Manager

We are seeking a highly organised and proactive Private Household - Office Manag...

Location

United Kingdom , Egham

Salary:

30000.00 - 40000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in a House Manager, PA, or Estate Administrator role
Strong background in accounting or financial administration
Exceptional organisational skills and attention to detail
Discreet, trustworthy, and capable of handling confidential information
Flexible and adaptable, especially during peak family residence periods
Excellent written and verbal communication skills
First Aid certification
Willingness to sign a Non-Disclosure Agreement (NDA)

Job Responsibility

Provide comprehensive administrative support across all estate departments
Serve as the central liaison for internal teams and external service providers
Maintain staff records, contracts, and documentation using Safe HR
Manage daily financial tasks including invoicing, petty cash, and expense tracking
Assist with budget planning, financial reporting, and coordination with external accountants
Ensure accurate reconciliation of accounts and timely vendor payments
Demonstrate expert-level proficiency in Microsoft Office Suite
Confident in learning and using estate-specific software and HR platforms
First Aid trained and capable of responding to minor on-site incidents
Ensure estate-wide compliance with health and safety protocols

Fulltime

New

Central Estate Administrator

We are currently seeking a contract Centralized Estate Administrator to join our...

Location

Canada , North York

Salary:

41000.00 - 43000.00 CAD / Year

FARBER

Expiration Date

Until further notice

Requirements

Post-secondary education or related equivalent experience
Insolvency Administrator Certificate is an asset
Previous insolvency administration and/or customer service experience is preferred
Excellent verbal and written communication skills
Strong attention to detail and the ability to multitask in a fast-paced environment
High computer literacy and the ability to learn new programs
Familiarity with Ascend and File Assure is an asset
Excellent time management and organizational skills
Great interpersonal skills
A team player who can also work independently and take ownership of their workload

Job Responsibility

Filing documents with the Official Receiver
Proof of claim data entry, reviews, issue resolution and disallowances
Issuing stays of proceeding notices
Preparing mailings to and handle creditors inquiries
Monitoring estates for deemed annulment and/or opposition of discharge
Preparation of annulment notices
Preparation of interim dividends
Preparation of Certificate of Full Performance
Preparation of statement of receipts and disbursements for summary bankruptcies and consumer proposals
Communication with OR's office for issue resolution

What we offer

Flexible work arrangements
Generous vacation- wellness days and birthday off
Extended health and dental coverage, plus virtual doctor services
Employee Assistance Program and mental health resources
Company-matching retirement savings plan
Financial support for professional development
Annual company events
Exclusive access to perks and discounts

Fulltime

Administrative Assistant

We are looking for an organized and detail-oriented Administrative Assistant to ...

Location

United States , Bronx, New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative roles, preferably in real estate or property management
Fluency in Spanish
ability to write in Spanish is a plus
Strong organizational and multitasking skills with attention to detail
Ability to manage schedules and coordinate deliveries effectively
Excellent communication and interpersonal skills to interact with staff and visitors
Proficiency in handling mail sorting and shipping processes
Comfort working in a fast-paced office environment with up to 70 employees
Capability to manage conference room bookings and setup

Job Responsibility

Serve as the central point of contact for office activities, assisting up to 70 on-site employees and hybrid staff with inquiries and requests
Coordinate lunch schedules and oversee deliveries, ensuring accurate tracking and timely confirmations
Manage conference room bookings, ensuring proper setup and availability
Monitor office security by tracking visitors, entering their information, and guiding them to appropriate meeting spaces
Welcome visitors and provide refreshments, such as coffee, tea, or water, as needed
Prepare FedEx shipping labels, organize packages, and handle mail sorting efficiently
Greet and assist individuals in the reception area, fostering a welcoming and detail-oriented atmosphere

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Administrative Assistant

We are looking for a proactive and organized Administrative Assistant to join ou...

Location

United States , Bronx

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative support roles, preferably in real estate or property management
Fluency in Spanish is required
ability to write in Spanish is a plus
Strong organizational skills and the ability to multitask in a fast-paced environment
Proficiency in scheduling, coordinating, and managing office workflows
Excellent interpersonal skills for greeting and assisting visitors
Familiarity with mail handling and package preparation processes
Ability to manage security protocols and visitor tracking effectively
Comfortable working in a large office setting with up to 70 employees

Job Responsibility

Serve as the central point of contact for the office, providing support to both onsite and hybrid employees
Coordinate lunch schedules and oversee delivery tracking and confirmations
Manage conference room bookings and ensure smooth operations for meetings
Track and manage visitor entry, including handling security protocols and directing guests to appropriate rooms
Welcome visitors, offer refreshments, and ensure a reception area that is detail oriented and well-maintained
Prepare FedEx shipping labels and organize outgoing packages
Assist with sorting and distributing mail efficiently
Maintain clear communication with office staff and visitors, ensuring seamless day-to-day operations

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fund Services Manager

Join our dynamic and international team serving our highest profile fund clients...

Location

Ireland , Cork

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

More than 5 years fund administration experience, ideally in Private Equity, Real Estate, Debt or Fund of Fund asset classes
Familiar with various fund structures, NAV calculation, transfer agency, equalisation, waterfall calculation and tax compliance
A relevant professional qualification such as ACCA, ACA is desirable
Possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for directions when appropriate

Job Responsibility

Oversee all operational aspects of the Fund
Be responsible for the financial monitoring of the client portfolio
Be accountable for the production of client reporting and review of Fund NAVs
Be accountable for the coordination and validation of all work delivered by the team
Lead, develop and coach all members of your team
Act as central point of contact for your client(s), capable of identifying and anticipating possible problem areas, accurately measuring potential risks, and offering suitable solutions to the client
Manage the relationships with other services providers in the industry including auditors, law firms, custodians, and prime brokers
Assist in design of systems and process to meet client needs
Lead on internal fund projects and work closely with the fund administration and IT systems teams to provide fund servicing solutions

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays and birthday leave
Continuous mentoring along your career progression
Detailed career pathway with structured support
Exclusive access to online learning
Active sports, events and social committees
Employee Assistance Program
Employee Share Plan

Transfer Agency Manager

This is fund accounting and administration at its finest. Where we pair end-to-e...

Location

Singapore , Singapore

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

8 – 15 years of experience working in asset management with a background in transfer agency (preferably in fund houses, fund administrators or the Big 4 etc.)
Several years of experience in Private Equity or Real Estate Fund Administration including NAV calculation, Transfer Agency and investor servicing, tax compliance among others
Fluent in written and spoken English
Possess team spirit with the ability to work independently using your own initiative when appropriate
Experience in leading teams/others

Job Responsibility

Responsible for the delivery of Transfer Agency services and will lead the team (including Manager, Senior Officers and Officers) to achieve and meet their needs
Use experience and excellent organizational skills, sound judgment, the ability to prioritize tasks, and strong personal character to help your team perform and grow
Guide your Manager, Senior Officers and Officers in completing their work, and by extension acting as the final level of review
Act as the central point of contact for your accounts, capable of identifying and anticipating possible problem areas, accurately measure potential risks and business expansion, and offer suitable solutions to the client
Guarantee all operational aspects of the account
Be in charge of the coordination and validation of all work delivered by the team
Manage the relationships with other service providers in the industry, including auditors, law firms, and banks
Be actively involved in internal projects (e.g. product development, organizational improvements, and technical improvements)

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays and birthday leave
Continuous mentoring along your career progression
Detailed career pathway with structured support
Exclusive access to online learning (e.g., unlimited access to LinkedIn Learning)
Active sports, events and social committees
Employee Assistance Program (support with mental, physical, emotional and financial health, 24/7)
Employee Share Plan (giving you a financial stake in our company’s growth)

New

Operations Manager

The Operations Manager is responsible for leading the central administration tea...

Location

United Kingdom , Basildon

Salary:

Not provided

Brown & Brown UK

Expiration Date

Until further notice

Requirements

Demonstrated experience in administrative or operational procedures
Strong organisational and communication skills
Ability to manage multiple priorities and stakeholders across locations
Experience with process improvement and/or automation initiatives is desirable but not mandatory
Proactive, solutions-focused mindset with a commitment to team development

Job Responsibility

Team Leadership: Line management of the administration team, including performance oversight and day-to-day support
Promote a collaborative and resilient team culture through cross-training and skills development
Office Coordination: Provide light-touch office management across all locations
Act as liaison with the Central Real Estate Team to ensure smooth facilities operations
Process Improvement: Conduct reviews of administrative responsibilities and identify opportunities for streamlining and automation
Collaborate with the Head of Operational Excellence and Quality Control Manager to refine and document standard operating procedures
Operational Support: Ensure consistent delivery of administrative services across the business
Support the implementation of new tools, systems, and workflows that enhance operational efficiency
Reporting & Communication: Provide regular updates on team performance, resource utilisation, and improvement initiatives
Serve as a key point of contact for internal stakeholders regarding administrative operations

Fulltime

Central Estate Administrator

FARBER

Location:
Canada , North York

Category:
Finance

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 21, 2026

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