Celebrations Coordinator Job at Dewolfe Place (Penn Hills)

Advance Planning Assistant

We are seeking a compassionate, organized, and proactive Advance Planning Assist...

Location

United States , Inglewood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong administrative and organizational skills
High attention to detail and accuracy
Professional and compassionate communication style
Ability to manage multiple priorities in a fast-paced environment
Tech-savvy with the ability to troubleshoot basic technical issues
A team player who takes pride in supporting meaningful work

Job Responsibility

Monitor and manage flower orders submitted through the website, ensuring timely coordination and fulfillment
Prepare accurate and detailed meeting minutes
Maintain office inventory and ensure arrangement offices are fully stocked with required forms and supplies
Prepare and distribute survey letters and department communications
Batch and process interment orders, marker invoices, and contracts with precision
Update and maintain park map books and internal records
Manage and maintain client mailing lists, ensuring data accuracy
Process check requests and referral correspondence related to the Pre-Need Partnership Program
Schedule unveilings and coordinate related logistics
Assist in planning and coordinating departmental milestone celebrations (anniversaries, birthdays)

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Facilities Soft Service Lead cum Event Coordinator

The Facilities Soft Service Lead cum Event Coordinator manages comprehensive sof...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Diploma in Event Management, Hospitality Management, Business Administration, or related field
Minimum four to six years of experience in facilities management, event coordination, or hospitality services within Malaysian commercial office environment
Proven track record of managing soft services operations and coordinating successful corporate events
Strong event planning capabilities with experience managing corporate functions, conferences, and client entertainment events
Excellent organizational skills with ability to coordinate multiple vendors, timelines, and logistics simultaneously
Creative problem-solving abilities with attention to detail for seamless event execution and guest satisfaction
Proven experience managing relationships with Malaysian service providers and understanding of local market conditions for soft services procurement
Strong negotiation skills with ability to secure cost-effective contracts while maintaining quality standards
Experience with vendor performance monitoring and service level agreement management
Fluency in English and Bahasa Malaysia essential for vendor coordination and event communication

Job Responsibility

Manage comprehensive soft services operations including cleaning services, waste management, pest control, landscaping, and general workplace amenities
Coordinate with external service providers to ensure consistent service delivery and quality standards across all soft service areas
Monitor service level agreements, conduct regular quality inspections, and implement improvement initiatives to enhance workplace cleanliness and comfort
Develop and maintain relationships with soft service contractors including cleaning companies, catering providers, landscaping services, and specialty contractors
Negotiate service contracts, monitor performance against established standards, and coordinate vendor scheduling to minimize disruption to office operations
Resolve service issues promptly and ensure vendor compliance with Malaysian health, safety, and environmental regulations
Plan, coordinate, and execute corporate events including meetings, conferences, client entertainment, employee functions, and special celebrations
Manage event logistics including venue preparation, catering arrangements, audio-visual equipment setup, and guest coordination
Coordinate with internal departments and external vendors to ensure seamless event delivery and exceptional attendee experiences
Oversee workplace amenities including pantry operations, coffee services, employee wellness programs, and recreational facilities

Fulltime

New

Workplace Operations Manager

This role keeps Humanitix running. From a well-stocked, smoothly operating offic...

Location

Australia , Sydney

Salary:

85000.00 AUD / Year

Humanitix

Expiration Date

Until further notice

Requirements

Proven experience in an operations, office management or EA role, ideally in a fast-moving or scaling organisation
Exceptional organisation and prioritisation skills
A genuine eye for detail
Clear written and verbal communication
High discretion and professionalism
Comfort with modern workplace tools (e.g. Google Workspace, Slack, Trello, AI, device management platforms)
Proactive, calm and solution-oriented
Detail-driven without losing sight of the bigger picture
Service mindset
A low-ego collaborator

Job Responsibility

Oversee day-to-day facilities operations including vendor management, building liaison, and tenancy compliance
Manage office provisioning, supplies and appliances
Maintain a clean, well-presented and welcoming office environment
Maintain an accurate device inventory and manage the full lifecycle of equipment
Coordinate device orders, delivery and enrolment
Support recruitment administration and help continuously improve the hiring and onboarding process
Prepare and deliver a standout onboarding experience for each new starter
Plan and deliver the ANZ team retreat end-to-end
Coordinate team culture initiatives, celebration moments and internal events
Manage Humanitix merchandise ordering, stock and distribution

What we offer

Superannuation
Tax benefits

Fulltime

Workplace Manager

Crusoe is seeking a reliable and organized Workplace Manager to help create a we...

Location

United States , Tulsa

Salary:

78000.00 - 95000.00 USD / Year

Crusoe

Expiration Date

Until further notice

Requirements

2–4 years of experience in workplace coordination, facilities, or office administration roles
Comfortable working in both an office and a manufacturing/shop environment, with a keen eye toward safety and organization
Strong ability to multitask, prioritize tasks efficiently, and follow through on all assignments
Team player with strong communication skills who genuinely enjoys helping colleagues and fostering a positive environment
Take initiative to spot and solve issues before they become larger problems, demonstrating a forward-thinking approach
Maintain a friendly and approachable demeanor, actively contributing to a welcoming environment for all employees and visitors

Job Responsibility

Conduct daily walk-throughs of the office and shop spaces to ensure cleanliness, organization, and full functionality
Monitor and efficiently restock office supplies, coordinate with external vendors, and ensure shared spaces are ready for immediate use
Assist proactively with safety meeting setup, signage updates, and the coordination of training or inspections to maintain a safe workplace
Help coordinate team lunches, celebrations, and site events, managing everything from setup and catering to cleanup
Assist with employee recognition programs and team-building activities to foster a positive culture
Set up workspaces, prepare Personal Protective Equipment (PPE), and arrange welcome materials for new hires and visiting employees, ensuring a seamless start
Support and maintain crucial relationships with vendors such as janitorial, catering, and supply services to ensure smooth, high-quality operations
Provide crucial day-to-day assistance to the Senior Workplace Manager and local leadership on projects, site initiatives, and overall workplace improvements

What we offer

Restricted Stock Units in a fast growing, well-funded technology company
Health insurance package options that include HDHP and PPO, vision, and dental for you and your dependents
Employer contributions to HSA accounts
Paid Parental Leave
Paid life insurance, short-term and long-term disability
Teladoc
401(k) with a 100% match up to 4% of salary
Generous paid time off and holiday schedule
Cell phone reimbursement
Tuition reimbursement

Fulltime

Wedding Planning Manager

Oversee all aspects of wedding planning and execution at the Hillgrove Hotel & S...

Location

Ireland , Monaghan

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Proven experience in wedding planning, event coordination, or hospitality events management
Excellent communication and relationship-building skills
Strong organisational and multitasking abilities
Exceptional attention to detail and a passion for guest service
Ability to work in a fast-paced hospitality environment

Job Responsibility

Meet with couples to understand their vision and create personalised wedding experiences
Guide couples through the planning process, offering expert advice and creative ideas
Conduct show-rounds of the Hillgrove Hotel & Spa with prospective clients
Build strong relationships with couples to ensure a seamless and enjoyable planning journey
Create detailed wedding timelines, event schedules, and floor plans
Coordinate with departments including Food & Beverage, Kitchen, Accommodation, and Events Operations
Ensure all wedding-related activities are delivered smoothly and to the highest standard
Assist couples with selecting trusted suppliers including florists, photographers, entertainers, and décor providers
Liaise with vendors to ensure smooth collaboration before and during the event
Manage wedding budgets and provide clear cost estimates to clients

What we offer

Competitive salary based on experience
Health Insurance and Pension contributions
Career development opportunities within The iNUA Hotel Collection
Discounted food and accommodation across the group’s hotels
Employee Recognition Awards
Employee Assistance Programme
Supportive and collaborative work environment

Fulltime

Receptionist

We are looking for a detail-oriented and organized Receptionist to join our team...

Location

United States , Scottsdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 1–2 years of experience in receptionist, administrative, or office support roles, preferably in a corporate setting
Strong verbal and written communication skills
Excellent customer service skills with a detail-oriented and approachable demeanor
Proven ability to multitask and prioritize tasks in a fast-paced environment
High attention to detail and accuracy in all administrative processes
Ability to handle sensitive information with confidentiality and discretion
Comfortable working with employees at all organizational levels and fostering positive relationships

Job Responsibility

Welcome and assist visitors, ensuring they have a positive and attentive experience upon arrival
Manage the visitor sign-in process, distribute badges, and notify employees of guest arrivals
Answer, screen, and direct incoming calls efficiently while maintaining a courteous demeanor
Keep the reception area and lobby clean, organized, and presentable at all times
Handle incoming and outgoing mail and packages, ensuring timely distribution and preparation
Monitor office supplies inventory and coordinate restocking as necessary
Maintain shared spaces such as conference rooms and kitchens, ensuring they are clean and fully stocked
Assist with administrative tasks including scanning, filing, copying, and uploading documents into systems like Square 9
Coordinate meeting room reservations and prepare rooms for scheduled gatherings
Support internal office events and celebrations, including setup and coordination with employees and leadership

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Executive Administrator

The National Association of State Departments of Agriculture (NASDA) is seeking ...

Location

United States , Arlington

Salary:

55000.00 - 65000.00 USD / Year

National Association of State Departments of Agriculture

Expiration Date

Until further notice

Requirements

Bachelor's degree required
1-2 years of experience working in an administrative support role
Strong organizational skills and attention to detail
Exceptional critical thinking skills. Ability to exercise sound judgment and resolve problems
Exceptional verbal and written communication skills. Strong presentations skills
Superior interpersonal and relationship-building skills. Demonstrated ability to work effectively across all levels of an organization
High level of independence in day-to-day tasks
Self-motivated as well as a team player
Demonstrated ability to work well in a fast-paced and deadline-oriented work environment
Willing to learn new duties and technology-related skills as required

Job Responsibility

Manage scheduling and correspondence for the CEO
Coordinate special invitations received by the NASDA office for staff
Develop and send Thank You letters for NASDA events from the CEO
Assist with regular partner communications from the CEO
Manage weekly expense reporting for the CEO
Coordinate maintenance requests with the building
Serve as backup support for IT troubleshooting
Lead NASDA in-office hospitality efforts (greet guests, order staff meals, coordinate staff celebrations, order bereavement flowers, etc)
Lead NASDA contact management using Microsoft Dynamics 365 and nasda.org
All other duties as assigned

What we offer

PTO for vacation, sick leave, and volunteer hours
Tuition reimbursement
Professional development
401k - 100% match up to 4%
100% employer-paid health insurance
Flexible schedule

Fulltime

Operations Leader

The StaffKids Operations Leader oversees the daily operations, logistics, and fa...

Location

United States , Edmond

Salary:

Not provided

Life.Church

Expiration Date

Until further notice

Requirements

Ability to self-motivate, make independent decisions with decisiveness, and problem solve
Maintain flexibility and patience while embracing change
Exceptional communication and interpersonal skills
Ability to manage conflict and differing opinions while maintaining composure
Strong organizational and time management skills
Ability to keep track of timelines for events, program calendars, and food and supply inventory
Strong attentiveness to the needs of teachers and safety of children
Strong leadership skills and passion for developing and guiding others
High School Diploma or GED
1-2 years of related work experience

Job Responsibility

Oversee preparation of daily meals and snacks for children and staff
Manage food inventory, ordering, deliveries, and storage
Develop and update monthly menus
ensure quality and kid-friendly meals
Maintain kitchen cleanliness, safety, and organization
Ensure backup meal plans and monitor food expiration dates
Maintain and order all program supplies, including classroom, restroom, and cleaning materials
Oversee and help as needed with laundry, dishwashing, and sanitation processes
Ensure cleanliness and organization of all storage areas, restrooms, and shared spaces, coordinating with building cleaning crew as needed
Monitor and support nursing mothers’ rooms, playground areas, and staff café spaces

What we offer

Paid parental leave, including maternity, paternity, and adoption leave
Generous employer-paid leave for the use of vacation, sick time, and other qualifying reasons
Innovative and comprehensive Medical, Dental, and Vision insurance that provides team members with useful resources and savings to navigate their holistic health
Life insurance policy provided for all staff members at 2x annual salary at no cost. Additional life insurance coverage is available to purchase
Short-Term and Long-Term disability is covered at 100% for full-time qualified staff members
Comprehensive wellness and mental health benefits allow staff to proactively invest in their physical and emotional health
Generous 401(k) retirement plan allowing a team member to have up to 12.5% (including employee contribution, employer match, and employer discretionary contribution) contributed into their account in their first year
$160 annually in development dollars for team members to invest in their professional growth
Casual dress and work environment

Fulltime

Celebrations Coordinator

Dewolfe Place

Location:
United States , Penn Hills

Category:
Health and Beauty

Contract Type:
Employment contract

Salary:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
April 24, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

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Celebrations Coordinator

Dewolfe Place

Location:United States , Penn Hills

Category:Health and Beauty

Contract Type:Employment contract

Salary:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:April 24, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

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Location:
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Job Posted:
April 24, 2026