Catering Pantry Coordinator Job at Legends Global (Tampa)

Office Assistant

Our client, a global insurance group located in Midtown, Manhattan is looking fo...

Location

United States , New York

Salary:

25.00 - 30.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Corporate office experience preferred
3+ years of business office or equivalent experience preferred
Experience supporting a professional office environment
Experience working with visitors, vendors, and senior leaders
Proficiency in Microsoft Outlook, Teams, Word, Excel
Experience with desk booking or visitor management systems preferred
Strong customer service orientation
Excellent communication skills
Ability to work independently
Professional demeanor and executive presence

Job Responsibility

Manage reception and visitor registration
Coordinate building access and security badges
Support conference room scheduling and meeting logistics
Order and maintain office pantry supplies
Coordinate catering and office events
Process incoming and outgoing mail and deliveries
Support onboarding activities and workspace setup
Coordinate facilities requests and vendor visits
Provide general administrative support to employees and senior leadership
Maintain a professional and organized office environment

Parttime

New

Workplace Coordinator

Location

United States , Bellevue

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in reception, office administration, workplace experience, hospitality, or office coordination
Passion for delivering an outstanding employee and guest experience
Excellent communication and interpersonal skills with a customer-first mindset
Highly organized with exceptional attention to detail
Proactive, dependable, and comfortable taking ownership of multiple priorities
Ability to thrive in a fast-paced, dynamic environment
Comfortable learning new workplace technology and office systems

Job Responsibility

Be the first point of contact for employees, visitors, candidates, and guests, creating a warm, detail oriented, and welcoming experience
Manage visitor check-in, badge access, and host notifications
Ensure the reception area and arrival experience are always presentation-ready
Coordinate meeting room bookings, guest logistics, catering, and other hospitality services
Provide concierge-style support by assisting employees and visitors with workplace questions and navigation
Manage incoming mail, packages, courier services, and deliveries
Maintain office calendars, workplace documentation, and administrative records
Coordinate office supplies, pantry inventory, and workplace ordering
Support scheduling and logistics for meetings, interviews, and onsite activities
Assist with invoice tracking, purchase orders, and vendor administration as needed

What we offer

Medical, vision, dental, and life and disability insurance
Enroll in our company 401(k) plan

Pantry Supervisor

We are a busy corporate catering company delivering high-quality food to offices...

Location

Ireland , Dublin

Salary:

18.00 EUR / Hour

14forty

Expiration Date

Until further notice

Requirements

Previous experience in a pantry or supervisory catering role (corporate or contract catering preferred)
Strong understanding of HACCP, food safety, and allergen management
Experience working in high-volume, multi-service or multi-site environments
Proven ability to supervise and coordinate a team effectively
Excellent attention to detail and presentation standards
Strong organisational and time-management skills
Ability to work under pressure and manage multiple service points simultaneously
Good communication skills and a proactive, hands-on approach

Job Responsibility

Supervise daily pantry production for corporate catering and on-site service across all floors
Ensure all food meets specification, presentation standards, and client expectations
Coordinate distribution and replenishment of food to pantry stations located on every floor of the building
Manage stock control, ordering, labelling, rotation (FIFO), and waste reduction
Maintain strict compliance with HACCP, food hygiene, and health & safety regulations
Lead and support pantry assistants
Liaise with management and kitchen team to ensure timely and accurate delivery to each floor
Conduct quality checks before and during service across all pantry locations
Maintain cleanliness, organisation, and consistency across all pantry stations

Fulltime

Workplace Hospitality Associate

We are looking for a Hospitality Associate to provide dependable day-to-day supp...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in hospitality, office services, pantry support, mailroom operations, or a similar administrative support environment
Ability to manage routine stocking, cleaning, and service tasks with strong attention to detail and consistency
Comfort using document scanning equipment and handling basic scanning-related tasks when needed
Familiarity with mailroom support functions and the ability to assist with related operational duties
Experience answering or supporting a multi-line phone system in a detail-focused workplace setting is preferred
Strong organizational skills and the ability to balance multiple responsibilities in a fast-paced office environment
Reliable communication skills and a service-oriented approach when interacting with employees, guests, and internal teams

Job Responsibility

Replenish pantry areas with essential hospitality items such as cups, utensils, napkins, coffee supplies, and related stock to keep shared spaces fully prepared throughout the day
Inspect, clean, and maintain office coffee equipment to promote proper function, cleanliness, and a consistent experience for staff and visitors
Prepare conference rooms and common areas for meetings by arranging refreshments, setting out beverages, and coordinating the placement of catered items
Receive and organize food and beverage deliveries, confirming items are placed appropriately and ready in advance of scheduled meetings or events
Monitor hospitality inventory levels and communicate restocking needs to help prevent shortages of frequently used supplies
Maintain a neat and well-organized appearance across pantry and beverage service areas by addressing spills, clutter, and general upkeep promptly
Provide general support to the hospitality team as needed to help daily service activities operate efficiently and without disruption

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Hospitality Associate

We are looking for a Hospitality Associate to support daily reception and meetin...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in office services, hospitality support, catering, or a similar environment
Demonstrated ability to manage competing priorities and complete tasks within deadlines
Strong verbal and written communication skills for working with guests, vendors, and internal teams
Experience supporting conference room operations, event setup, or hospitality services is preferred
Ability to maintain organized work areas and uphold high standards of cleanliness and presentation
Comfortable handling inventory tracking and coordinating supply needs for catering or shared spaces.

Job Responsibility

Prepare conference rooms each day by arranging furnishings, confirming room layouts, and setting up audio/visual components and refreshments based on meeting needs
Restore meeting spaces after use by clearing materials, resetting rooms, and coordinating the return of items with outside vendors when required
Maintain clean, orderly kitchen, pantry, and catering areas to support a positive guest and employee experience
Monitor stock levels for catering and hospitality supplies and communicate replenishment needs in a timely manner
Review the daily meeting calendar to ensure rooms are ready on schedule and aligned with event requirements
Partner with vendors and internal contacts to support food service delivery, room readiness, and overall hospitality operations
Respond to changing priorities throughout the day while managing multiple room setups and service requests efficiently.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Hospitality Associate

We are looking for a Hospitality Associate to support daily front-of-house and m...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in office services, hospitality, catering support, or a similar workplace environment
Demonstrated ability to organize tasks effectively and adjust priorities in a fast-paced setting
Strong verbal and written communication skills for interacting with guests, vendors, and team members
Comfortable supporting conference room operations, including room configuration and basic audiovisual setup
Experience maintaining supply inventory and coordinating replenishment for hospitality or catering items
Detail-oriented approach with a commitment to cleanliness, presentation, and service quality

Job Responsibility

Prepare meeting and conference spaces based on the day’s schedule, including arranging furniture, setting up audiovisual equipment, and coordinating food and beverage service
Restore rooms promptly after meetings by clearing materials, resetting layouts, and ensuring any rented items are returned to external providers when needed
Keep kitchen, pantry, and catering areas neat, stocked, and ready for ongoing office use
Track catering and hospitality inventory levels and help maintain sufficient supplies for daily operations
Work with vendors and internal stakeholders to support seamless delivery of hospitality services and meeting support
Monitor shared spaces throughout the day to maintain a well-kept appearance and address service needs quickly
Balance multiple room setups, service requests, and time-sensitive tasks while meeting established deadlines

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan

Fulltime

Receptionist

We are looking for a detail-oriented Receptionist to support daily front-desk an...

Location

United States , Morris Plains

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in a receptionist, front-desk, or administrative support role
Strong ability to manage inbound calls and operate a multi-line or switchboard phone system with accuracy and professionalism
Excellent attention to detail and the ability to stay organized while handling a high volume of tasks
Good to very good skills in Microsoft Word and Excel, with the ability to maintain logs, spreadsheets, and administrative documents
Working knowledge of Outlook, including calendar coordination and communication support
Ability to handle confidential information with discretion and interact effectively with multiple departments
Comfortable supporting mail distribution, supply management, data entry, and other clerical functions in a fast-paced office environment

Job Responsibility

Serve as the first point of contact for incoming calls, direct callers to the appropriate team members, and manage a multi-extension phone system with professionalism
Welcome and assist visitors while providing dependable front-desk coverage for executives and teams across property management, accounting, and construction functions
Coordinate meeting support by arranging catering when needed and maintaining shared Outlook calendars in partnership with other administrative staff
Order, distribute, and monitor office, pantry, and kitchen supplies for the main office and multiple related properties, ensuring common areas remain stocked
Process incoming mail and overnight deliveries by sorting, logging, and routing items to the correct departments, and prepare outgoing packages and mail for other offices
Scan, print, organize, and file utility bills by property and service type, then distribute related records and tenant invoice documents to accounting and property management teams
Enter and maintain tracking information in Excel spreadsheets, review historical billing data for irregularities, and report discrepancies to the appropriate stakeholders
Prepare budget support files in Excel, update linked worksheets, and enter monthly expense information by general ledger category for annual property budget activities
Provide administrative support on special projects, including updating broker lists, assisting with proposal materials, maintaining check documentation and file labels, and supporting contract, bid comparison, postage, and records tasks as assigned
Assist with department reporting and data entry activities, including invoice tracking, contract documentation, purchase order support, and risk management-related system input when needed

What we offer

Medical, vision, dental, life and disability insurance
401(k) plan

New

Manager – Office Operations & Administration / Operations Lead

We are seeking an experienced Operations Lead to manage end-to-end office admini...

Location

United States , Glen Allen

Salary:

Not provided

Yotta Tech Ports

Expiration Date

Until further notice

Requirements

Graduate in any discipline (MBA/PG in Operations or Administration preferred)
4+ years of experience in office administration, operations, or executive support roles
Prior experience supporting senior leadership is highly desirable
Strong organizational, multitasking, and stakeholder management skills
High level of integrity and confidentiality
Proficient in MS Office (Excel, Word, Outlook, PowerPoint)
Excellent communication skills in English and regional languages

Job Responsibility

Oversee daily office operations to ensure a safe, efficient, and well-organized workplace
Manage building maintenance including electrical, plumbing, HVAC, housekeeping, and security services
Coordinate with facility management and landlords for repairs, inspections, and statutory compliance
Ensure office infrastructure, assets, and equipment are fully functional
Plan, procure, and manage office supplies, pantry items, and assets
Maintain inventory records and control costs
Manage logistics related to asset movement, courier services, and office relocations
Coordinate employee travel, accommodation, and transport when required
Manage petty cash, reimbursements, and expense reconciliation
Track expenses, maintain records, and support audits

Fulltime

Select Country

Catering Pantry Coordinator

Job Description

Job Responsibility

Requirements

Looking for more opportunities?