Catering Administrative Specialist Job at Aramark UK (New York)

Catering Administrative Specialist

The Catering Administrative Specialist plays a critical role in supporting the c...

Location

United States , New York

Salary:

23.00 USD / Hour

Aramark

Expiration Date

Until further notice

Requirements

2+ years of administrative, office support, or catering support experience preferred
Strong attention to detail with a high level of accuracy in data entry and documentation
Experience with invoicing, billing processes, and financial tracking
Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
Ability to manage multiple priorities in a fast-paced environment
Strong written and verbal communication skills
Highly organized with strong time management skills

Job Responsibility

Perform high-volume, accurate data entry related to catering orders, billing, and operational reports
Prepare, review, and process invoices in a timely and accurate manner
Maintain detailed records of catering events, contracts, and financial documentation
Reconcile billing discrepancies and partner with internal teams to ensure accurate reporting
Generate weekly and monthly reports using Microsoft Office tools
Manage administrative documentation including contracts, proposals, and event summaries
Support scheduling, communication, and coordination efforts between clients and internal teams
Maintain organized digital and physical filing systems
Assist leadership with ad hoc reporting and special administrative projects

What we offer

medical
dental
vision
work/life resources
retirement savings plans like 401(k)
paid days off such as parental leave and disability coverage

Parttime

Administrative Specialist

At Fehr & Peers, we aim to empower every employee to develop effective and innov...

Location

United States , Walnut Creek

Salary:

28.00 - 30.50 USD / Hour

Fehr & Peers

Expiration Date

Until further notice

Requirements

Ability to reliably work in the office 5 days per week
3+ years of experience working in a professional office environment, preferably with the Architecture and Engineering (A&E) or Consulting industry
Collaborative and solutions-oriented mindset with a strong focus on client satisfaction
Excellent time management and organizational skills
Strong written and verbal communication skills
Capacity to work independently with general direction and guidance
Commitment to high-quality, accurate, and timely work performance
Comfort and confidence working in a fast-paced environment with shifting priorities
Flexible attitude and comfort with managing requests and instructions from a variety of individuals
Skill in building and maintaining strong relationships with a variety of personalities and styles

Job Responsibility

Coordinate and/or facilitate in-office meetings, including catering arrangements
Support office and company events from pre-planning to setup, takedown, and catering arrangements
Review and reconcile invoices for office expenses, routing for approval and payment
Organize and maintain the office space to be professional in appearance, keeping commonly used areas, including the kitchen, clean and stocked with supplies
Route daily mail and packages
Maintain and order office supplies
Coordinate parking badges and reconcile monthly parking invoices and validations
Coordinate and provide new hire welcome onboarding
Communicate with property management for maintenance requests and with vendors as needed
Process various forms such as insurance certificates

What we offer

Medical, Dental, Vision, Life and Disability Insurance
401(k) Plan with matching and profit sharing
Flexible Spending Accounts
Commuter Benefits
Paid Vacation, holidays and sick leave
8 weeks of Paid Parental Leave
Mentoring and Career Development programs
Research and Development group participation, and more

Fulltime

Administrative Coordinator

Office Management & Operations (35%): Serve as the primary point of contact for ...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
bachelor’s degree or equivalent experience preferred
Minimum of two (2) years of administrative experience, preferably in an academic or higher education environment
Strong written and verbal communication skills, including experience preparing reports, correspondence, and executive-level materials
Demonstrated ability to manage multiple priorities, meet deadlines, maintain confidentiality, and exercise sound judgment
Highly developed organizational, customer service, and problem-solving skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with databases and enterprise systems
ability to learn new technologies quickly

Job Responsibility

Serve as the primary point of contact for all Department programs, projects, and initiatives
Coordinate and support public relations, outreach, and recruitment activities
Act as Department liaison to internal university departments and external partners
Support faculty, speakers, donors, guests, partners, and administrators through preparation of materials, documentation, and logistical coordination
Maintain confidential records and files in collaboration with the Program Coordinator and Grant & Budget Specialist
Coordinate, supervise, and provide administrative oversight for graduate assistants, interns, and work-study students
support fellows and research associates
Manage day-to-day office operations, including troubleshooting office equipment and developing user guides for software and systems
Purchase office supplies, track inventory, and maintain records of Department assets
Coordinate and manage Department mail distribution and electronic accounts

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Coordinator

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
bachelor’s degree or equivalent experience preferred
Minimum of two (2) years of administrative experience, preferably in an academic or higher education environment
Strong written and verbal communication skills, including experience preparing reports, correspondence, and executive-level materials
Demonstrated ability to manage multiple priorities, meet deadlines, maintain confidentiality, and exercise sound judgment
Highly developed organizational, customer service, and problem-solving skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with databases and enterprise systems
ability to learn new technologies quickly

Job Responsibility

Serve as the primary point of contact for all Department programs, projects, and initiatives
Coordinate and support public relations, outreach, and recruitment activities
Act as Department liaison to internal university departments and external partners
Support faculty, speakers, donors, guests, partners, and administrators through preparation of materials, documentation, and logistical coordination
Maintain confidential records and files in collaboration with the Program Coordinator and Grant & Budget Specialist
Coordinate, supervise, and provide administrative oversight for graduate assistants, interns, and work-study students
support fellows and research associates
Manage day-to-day office operations, including troubleshooting office equipment and developing user guides for software and systems
Purchase office supplies, track inventory, and maintain records of Department assets
Coordinate and manage Department mail distribution and electronic accounts

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

Marketing/Events Specialist

Our client, an electronics company in downtown Austin is looking to bring on a c...

Location

United States , Austin

Salary:

24.00 - 27.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Marketing, Business Administration, Project Management, or other related fields preferred
3+ years of experience in marketing coordination, event planning, or a similar role
Proven experience in conference and event marketing
Strong organizational and project management skills
Strong communication and interpersonal skills
Strong collaboration and relationship building skills
Ability to multi-task is critical to success
Proficiency in Microsoft Office Suite and marketing software/tools
Familiarity with Monday.com or other program management tools
Experience with budget management and vendor negotiations with some financial acumen

Job Responsibility

Plan and organize internal and external events assigned, both locally and around the U.S.
Creating, implementing and controlling event budgets
Establishing relationships with vendors and suppliers for events
Establishing detailed timelines and deadlines for items such as: contracts, payments, marketing material preparation, catering arrangements, procurement of needed supplies, and other event specific needs
Executing the plan and providing event data and reports as required
Effective communication with all parties including, clients, vendors, team members, manager, etc. on details and progress of events
Ensure customer (event owner/sponsor) satisfaction by offering needed service and assistance to event participants
Maintain an inventory and directory of marketing giveaways and supplies for the department

Fulltime

Senior Field Sales Specialist

On behalf of our partner, a leading food-tech company specialized in premium cor...

Location

Turkey , Istanbul

Salary:

Not provided

Wide and Wise Wide

Expiration Date

Until further notice

Requirements

Minimum 5 years of field sales experience specifically within the food / catering industry
Deep understanding of catering operations, contract structures, and service dynamics
Excellent face-to-face communication, negotiation, and representation skills
Self-motivated to build a personal client portfolio with strong field reflexes
Valid driver’s license and a preference for active field work
Proficient in CRM systems and MS Office programs
Minimum Associate or Bachelor’s degree
Strong familiarity with Istanbul’s business centers and Industrial Zones (OSBs)

Job Responsibility

Lead Generation: Identify and actively visit offices, factories, and institutions with corporate catering needs
Strategic Presentations: Conduct face-to-face presentations to key decision-makers (HR, Administrative Affairs, Procurement, and Business Owners)
Consultative Selling: Analyze the current meal arrangements of potential clients and create tailored solution proposals
End-to-End Management: Manage the entire sales cycle from initial contact and contract negotiation to closing the deal
Portfolio Retention: Maintain regular visits to the existing customer portfolio to ensure high satisfaction and manage contract renewals
Market Intelligence: Monitor competitor activities, pricing models, and market dynamics to contribute to sales strategies
Reporting: Regularly report field activities and meeting details via CRM systems

HR Specialist

We are looking for a dedicated HR Specialist to join our team in Marina, Califor...

Location

United States , Marina

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A minimum of 3 years of experience in human resources administration or related fields
Proficiency in HRIS systems, including Workday and Kronos, and other tools such as Office, Google Workspace, and Concur
Strong organizational and time management skills, with the ability to multitask effectively in a dynamic environment
Demonstrated experience in recruitment coordination, onboarding, and employee relations
Knowledge of HIPAA regulations and familiarity with compliance standards
Excellent communication and interpersonal skills, capable of working collaboratively across teams
Detail-oriented with the ability to maintain accuracy in administrative tasks and reporting
Bachelor's degree in a relevant field, such as Human Resources, Business Administration, or a related area

Job Responsibility

Coordinate and manage calendars for senior executives, ensuring seamless scheduling of meetings, events, and travel arrangements
Prepare detailed expense reports for executive teams and larger departments, maintaining accuracy and compliance with organizational policies
Organize and execute special events, including logistics, catering, invitations, and procurement of materials
Facilitate recruitment processes by scheduling interviews, engaging with candidates, and overseeing logistical arrangements
Support onboarding activities, including document preparation, relocation coordination, and orientation sessions
Handle administrative HR tasks such as maintaining employee records, managing HRIS systems, and ensuring adherence to compliance standards
Collaborate with various teams to streamline processes and improve operational efficiency within the HR department
Assist with employee relations initiatives and ensure compliance with HIPAA regulations
Provide support for ad-hoc HR and administrative projects as required
Utilize software tools such as Workday, Kronos, and Office applications to enhance productivity and communication

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Workplace Experience Support Specialist

This role will primarily provide front desk backup support, ensure the office ru...

Location

United States , Kansas City

Salary:

19.00 - 20.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma
Strong communication skills—both written and verbal
MS Office proficiency required
Excellent organization, attention to detail, and ability to manage multiple tasks in a fast-paced environment
Ability to stand for periods of time and lift up to 40 lbs as needed

Job Responsibility

Provide support for a busy front desk area, including greeting visitors and directing them appropriately
Stock snacks and beverages in two break rooms daily
Assist with ordering catering and cleaning up after meetings
Perform routine office upkeep including scanning, printing, checking/straightening conference rooms, and assisting with office communications
Conduct daily walk-throughs to ensure the space is clean, organized, and functioning properly
Support meeting and event coordination, including conference room setup and catering logistics
Maintain office supply inventory and coordinate with vendors as needed

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Catering Administrative Specialist

Aramark UK

Location:
United States , New York

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
April 11, 2026

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Location:United States , New York

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Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:April 11, 2026

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