Catering Administrative Specialist Job at Aramark (New York)

Catering Administrative Specialist

The Catering Administrative Specialist plays a critical role in supporting the c...

Location

United States , New York

Salary:

23.00 USD / Hour

Aramark UK

Expiration Date

Until further notice

Requirements

2+ years of administrative, office support, or catering support experience preferred
Strong attention to detail with a high level of accuracy in data entry and documentation
Experience with invoicing, billing processes, and financial tracking
Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
Ability to manage multiple priorities in a fast-paced environment
Strong written and verbal communication skills
Highly organized with strong time management skills

Job Responsibility

Perform high-volume, accurate data entry related to catering orders, billing, and operational reports
Prepare, review, and process invoices in a timely and accurate manner
Maintain detailed records of catering events, contracts, and financial documentation
Reconcile billing discrepancies and partner with internal teams to ensure accurate reporting
Generate weekly and monthly reports using Microsoft Office tools
Manage administrative documentation including contracts, proposals, and event summaries
Support scheduling, communication, and coordination efforts between clients and internal teams
Maintain organized digital and physical filing systems
Assist leadership with ad hoc reporting and special administrative projects

What we offer

medical
dental
vision
work/life resources
retirement savings plans like 401(k)
paid days off such as parental leave and disability coverage

Parttime

Administrative Specialist

At Fehr & Peers, we aim to empower every employee to develop effective and innov...

Location

United States , Walnut Creek

Salary:

28.00 - 30.50 USD / Hour

Fehr & Peers

Expiration Date

Until further notice

Requirements

Ability to reliably work in the office 5 days per week
3+ years of experience working in a professional office environment, preferably with the Architecture and Engineering (A&E) or Consulting industry
Collaborative and solutions-oriented mindset with a strong focus on client satisfaction
Excellent time management and organizational skills
Strong written and verbal communication skills
Capacity to work independently with general direction and guidance
Commitment to high-quality, accurate, and timely work performance
Comfort and confidence working in a fast-paced environment with shifting priorities
Flexible attitude and comfort with managing requests and instructions from a variety of individuals
Skill in building and maintaining strong relationships with a variety of personalities and styles

Job Responsibility

Coordinate and/or facilitate in-office meetings, including catering arrangements
Support office and company events from pre-planning to setup, takedown, and catering arrangements
Review and reconcile invoices for office expenses, routing for approval and payment
Organize and maintain the office space to be professional in appearance, keeping commonly used areas, including the kitchen, clean and stocked with supplies
Route daily mail and packages
Maintain and order office supplies
Coordinate parking badges and reconcile monthly parking invoices and validations
Coordinate and provide new hire welcome onboarding
Communicate with property management for maintenance requests and with vendors as needed
Process various forms such as insurance certificates

What we offer

Medical, Dental, Vision, Life and Disability Insurance
401(k) Plan with matching and profit sharing
Flexible Spending Accounts
Commuter Benefits
Paid Vacation, holidays and sick leave
8 weeks of Paid Parental Leave
Mentoring and Career Development programs
Research and Development group participation, and more

Fulltime

Administrative & Finance Specialist

We are looking for a highly organized Administrative & Finance Specialist to sup...

Location

United States of America , West Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in administrative support, finance coordination, or a related office-based role
Hands-on proficiency with QuickBooks Online, including transaction entry, coding, reporting, and budget monitoring
Experience handling accounts payable and accounts receivable processes, including invoicing, payment processing, and vendor coordination
Strong administrative skills with the ability to manage data entry, reception-style support, inbound calls, and general office operations
Proficiency with Microsoft Excel and other standard business tools used for tracking data, reporting, and document preparation
Excellent organizational skills with close attention to accuracy, recordkeeping, and follow-through on multiple priorities
Strong written and verbal communication skills, including the ability to proofread documents and interact professionally with internal and external stakeholders

Job Responsibility

Record and categorize financial activity in QuickBooks Online while maintaining alignment with approved budgets and internal documentation standards
Oversee accounts payable and accounts receivable tasks, including preparing invoices, tracking incoming payments, and coordinating outgoing disbursements such as checks and wire transfers
Generate financial reports and update tracking spreadsheets to monitor spending patterns, compare budgeted versus actual results, and support planning decisions
Prepare organized files and supporting materials for audits, annual budgeting activities, and requests for transaction or banking information
Maintain an organized and efficient office environment by monitoring supplies, organizing shared spaces, and coordinating service or equipment repairs when needed
Provide administrative support for meetings by setting up virtual conferencing tools, preparing materials, and assisting with scheduling and logistics
Assist with board and stakeholder communications by distributing meeting notices, compiling agendas, and organizing related documents
Support internal teams with data entry, list maintenance, proofreading, mailing coordination, and shipment of promotional or event materials
Help coordinate organizational events and community-facing activities by arranging details such as setup, catering, materials, and on-site support as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative and Document Specialist

At Baxter, we believe every person—regardless of who they are or where they are ...

Location

United States , Mountain Home

Salary:

44800.00 - 56000.00 USD / Year

Baxter

Expiration Date

Until further notice

Requirements

Proficiency in Microsoft Office Suite - Outlook, Excel, PowerPoint, Word, etc
Polished written and verbal communication skills, capable of interacting with the senior leadership team
Experience interacting with a geographically dispersed team
A can-do mentality with demonstrated flexibility
Strong communication abilities to collaborate effectively with individuals at every level both inside and outside the organization
Strong organizational and project management skills
Ability to balance multiple requests simultaneously and prioritize effectively
Sensitivity to confidential matters.

Job Responsibility

Process changes, updates, and refinements to SOPs, Specs, PL cards, JIBs based on inputs from document SMEs in the TCU system
Notify document owners and distribution team to ensure procedures are successfully implemented
Handle screening calls, data entry for calendars (Outlook), expense management (Concur), correspondence, and other scheduled communications for assigned leaders
Prepare correspondence and other written materials as requested, including organizational announcements, reports, and edited presentations
Develop and maintain spreadsheets and presentations, including data collection to support the Mountain Home plant as requested by assigned leaders
Coordinate and support leadership team meetings and projects
Support site visits, including coordination, scheduling, and catering
Plan and assist with travel arrangements for the leadership team
Assist with Human Resource staffing activities, including coordinating interviews, onboarding, and transfer hires
Acquire supplies and manage finances/budget for plant and HR activities.

What we offer

Medical and dental coverage that start on day one
Insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance
Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount
401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching
Flexible Spending Accounts
Educational assistance programs
Paid holidays
Paid time off ranging from 20 to 35 days based on length of service
Family and medical leaves of absence
Paid parental leave

Fulltime

Administrative and Document Specialist

As an Administrative and Document Specialist, you will be a reliable member of o...

Location

United States , Mountain Home

Salary:

Not provided

Baxter

Expiration Date

Until further notice

Requirements

Proficiency in Microsoft Office Suite - Outlook, Excel, PowerPoint, Word, etc
Polished written and verbal communication skills, capable of interacting with the senior leadership team
Experience interacting with a geographically dispersed team
A can-do mentality with demonstrated flexibility
Strong communication abilities to collaborate effectively with individuals at every level both inside and outside the organization
Strong organizational and project management skills
Ability to balance multiple requests simultaneously and prioritize effectively
Sensitivity to confidential matters.

Job Responsibility

Process changes, updates, and refinements to SOPs, Specs, PL cards, JIBs based on inputs from document SMEs in the TCU system
Notify document owners and distribution team to ensure procedures are successfully implemented
Handle screening calls, data entry for calendars (Outlook), expense management (Concur), correspondence, and other scheduled communications for assigned leaders
Prepare correspondence and other written materials as requested, including organizational announcements, reports, and edited presentations
Develop and maintain spreadsheets and presentations, including data collection to support the Mountain Home plant as requested by assigned leaders
Coordinate and support leadership team meetings and projects
Support site visits, including coordination, scheduling, and catering
Plan and assist with travel arrangements for the leadership team
Assist with Human Resource staffing activities, including coordinating interviews, onboarding, and transfer hires
Acquire supplies and manage finances/budget for plant and HR activities.

What we offer

Medical and dental coverage that start on day one
Basic life, accident, short-term and long-term disability, and business travel accident insurance
Employee Stock Purchase Plan (ESPP)
401(k) Retirement Savings Plan (RSP)
Flexible Spending Accounts
Educational assistance programs
Paid holidays
Paid time off ranging from 20 to 35 days based on length of service
Family and medical leaves of absence
Paid parental leave

Fulltime

Events Specialist

We're seeking an organized and detail-oriented Events Specialist for a 4-month c...

Location

United States , Albuquerque

Salary:

27.00 - 32.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

2-4 years of experience in event planning, hospitality, project coordination, logistics, or administrative support
Demonstrated ability to manage event details accurately while handling several priorities in a deadline-driven setting
Strong written and verbal communication skills with a detail-oriented and service-oriented approach
Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
Experience supporting corporate, community, or special events from planning through execution
Solid organizational skills and attention to detail in coordinating vendors, materials, schedules, and expenses
Ability to work occasional evenings and weekends and travel locally when required

Job Responsibility

Coordinate event logistics including venues, vendors, catering, registrations, communications, materials, and on-site event support
Provide administrative assistance with scheduling, presentations, expense tracking, and departmental documentation

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Purchasing Assistant

Location

Germany , Berlin

Salary:

Not provided

Fairmont Grand Del Mar

Expiration Date

Until further notice

Requirements

You´ve had professional experience in a similar role, and you're an artist when it comes to admin
You have fun trying new things out and taking the road less travelled
You´re a whizz-kid at organization, and your IR skills speak for themselves
You´re not just bringing your abilities, but also your character

Job Responsibility

You´ll make sure inventories are optimally managed, and that the storeroom's never in chaos
You´ll help the draw up budgets, and keep a business-like eye on orders
You´ll support various F&B projects, and pitch in when one of your colleagues from F&B or the stores is on leave
As a trained catering specialist, you´ll never lose sight of the overall picture, even when one project follows on the heels of the another

What we offer

Only work 4-days a week as a full-time team member without payment or holiday reduction
Get to know our 25hours hotels and stay for free for a maximum of 10 nights per years as an employee
Take advantage of being part of Ennismore and get generous discounts when visiting our bars and restaurants as well as booking hotel rooms all over the world
Benefit from great offers from our numerous cooperation partners
Be part of our hilarious staff parties and much more

Fulltime

Account Director, National Sales

Location

India , Mumbai

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
2 years experience in the sales and marketing, guest services, front desk, or related professional area
OR 2-year degree from an accredited university in Business Administration, Marketing, Hotel and Restaurant Management, or related major
no work experience required
Preferred: 4 years experience in the sales and marketing or related professional area
Lodging sales experience
Account management experience

Job Responsibility

Provides total account management for assigned accounts
Executes the overall account strategy for complex high producing assigned accounts to generate and maximize business for the properties represented in the market sales
Contributes as a segment specialist developing strategies to maximize targeted assigned segments
Applies the principles of strategic account management
Partners with Sales and Marketing leadership, and the property Leadership team, to develop a comprehensive strategic plan to grow market share from assigned accounts
Develops strong partnerships with buyers for the purpose of penetrating and growing market share and driving sales for the properties
Focuses specifically on growing market share from transient, extended stay, leisure, group and catering revenue
Proactively solicits and manages transient, group and catering-related opportunities for a targeted portfolio of assigned accounts
Develops and maintains the overall account strategy and how to best execute the strategy to maximize revenues from the account
Drives customer loyalty by delivering service excellence throughout each customer experience

Fulltime

Select Country

Catering Administrative Specialist

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Catering Administrative Specialist

Catering Administrative Specialist

Administrative Specialist

Administrative & Finance Specialist

Administrative and Document Specialist

Administrative and Document Specialist

Events Specialist

Purchasing Assistant

Account Director, National Sales

Our AI answers in your language