Catering Administrative Specialist Job at Aramark (New York)

Catering Sales Specialist

Our Property Administrative Specialists play an important role in a number of vi...

Location

United States

Salary:

22.00 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Creating a safe workplace
Following company policies and procedures
Upholding quality standards
Ensuring uniform, personal appearance, and communications are professional
Developing and maintaining positive working relationships with other employees and departments
Supporting team to reach common goals
Listening and responding appropriately to the concerns of other employees
Reporting accidents, injuries, and unsafe work conditions to manager
Moving, lifting, carrying, pushing, pulling, and placing objects weighing less than or equal to 10 pounds without assistance
Standing, sitting, or walking for an extended period of time

Job Responsibility

Providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software)
Serving as the point of contact for clients and vendors
Acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event)

Fulltime

Administrative Specialist

At Fehr & Peers, we aim to empower every employee to develop effective and innov...

Location

United States , Walnut Creek

Salary:

28.00 - 30.50 USD / Hour

Fehr & Peers

Expiration Date

Until further notice

Requirements

Ability to reliably work in the office 5 days per week
3+ years of experience working in a professional office environment, preferably with the Architecture and Engineering (A&E) or Consulting industry
Collaborative and solutions-oriented mindset with a strong focus on client satisfaction
Excellent time management and organizational skills
Strong written and verbal communication skills
Capacity to work independently with general direction and guidance
Commitment to high-quality, accurate, and timely work performance
Comfort and confidence working in a fast-paced environment with shifting priorities
Flexible attitude and comfort with managing requests and instructions from a variety of individuals
Skill in building and maintaining strong relationships with a variety of personalities and styles

Job Responsibility

Coordinate and/or facilitate in-office meetings, including catering arrangements
Support office and company events from pre-planning to setup, takedown, and catering arrangements
Review and reconcile invoices for office expenses, routing for approval and payment
Organize and maintain the office space to be professional in appearance, keeping commonly used areas, including the kitchen, clean and stocked with supplies
Route daily mail and packages
Maintain and order office supplies
Coordinate parking badges and reconcile monthly parking invoices and validations
Coordinate and provide new hire welcome onboarding
Communicate with property management for maintenance requests and with vendors as needed
Process various forms such as insurance certificates

What we offer

Medical, Dental, Vision, Life and Disability Insurance
401(k) Plan with matching and profit sharing
Flexible Spending Accounts
Commuter Benefits
Paid Vacation, holidays and sick leave
8 weeks of Paid Parental Leave
Mentoring and Career Development programs
Research and Development group participation, and more

Fulltime

Administrative Coordinator

Office Management & Operations (35%): Serve as the primary point of contact for ...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
bachelor’s degree or equivalent experience preferred
Minimum of two (2) years of administrative experience, preferably in an academic or higher education environment
Strong written and verbal communication skills, including experience preparing reports, correspondence, and executive-level materials
Demonstrated ability to manage multiple priorities, meet deadlines, maintain confidentiality, and exercise sound judgment
Highly developed organizational, customer service, and problem-solving skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with databases and enterprise systems
ability to learn new technologies quickly

Job Responsibility

Serve as the primary point of contact for all Department programs, projects, and initiatives
Coordinate and support public relations, outreach, and recruitment activities
Act as Department liaison to internal university departments and external partners
Support faculty, speakers, donors, guests, partners, and administrators through preparation of materials, documentation, and logistical coordination
Maintain confidential records and files in collaboration with the Program Coordinator and Grant & Budget Specialist
Coordinate, supervise, and provide administrative oversight for graduate assistants, interns, and work-study students
support fellows and research associates
Manage day-to-day office operations, including troubleshooting office equipment and developing user guides for software and systems
Purchase office supplies, track inventory, and maintain records of Department assets
Coordinate and manage Department mail distribution and electronic accounts

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Coordinator

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
bachelor’s degree or equivalent experience preferred
Minimum of two (2) years of administrative experience, preferably in an academic or higher education environment
Strong written and verbal communication skills, including experience preparing reports, correspondence, and executive-level materials
Demonstrated ability to manage multiple priorities, meet deadlines, maintain confidentiality, and exercise sound judgment
Highly developed organizational, customer service, and problem-solving skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with databases and enterprise systems
ability to learn new technologies quickly

Job Responsibility

Serve as the primary point of contact for all Department programs, projects, and initiatives
Coordinate and support public relations, outreach, and recruitment activities
Act as Department liaison to internal university departments and external partners
Support faculty, speakers, donors, guests, partners, and administrators through preparation of materials, documentation, and logistical coordination
Maintain confidential records and files in collaboration with the Program Coordinator and Grant & Budget Specialist
Coordinate, supervise, and provide administrative oversight for graduate assistants, interns, and work-study students
support fellows and research associates
Manage day-to-day office operations, including troubleshooting office equipment and developing user guides for software and systems
Purchase office supplies, track inventory, and maintain records of Department assets
Coordinate and manage Department mail distribution and electronic accounts

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

Workplace Experience Specialist

First of its kind! Be our first Workplace Experience Specialist in Sydney as we ...

Location

Australia , Sydney

Salary:

Not provided

Easygo Gaming

Expiration Date

Until further notice

Requirements

Minimum of 2 years experience in an administrative, office support, or workplace coordination role
Knowledge of office management systems, procedures, and general facilities operations
Strong written and verbal communication skills with the ability to interact effectively with a wide range of stakeholders
Proven ability to manage multiple tasks, priorities, and deadlines in a dynamic environment

Job Responsibility

Act as the primary point of contact for all office related requirements and queries
Ensure the office operates smoothly by overseeing general maintenance, cleanliness, and organisation across all levels
Liaise with building management, cleaners, suppliers, vendors, and contractors to address maintenance issues, feedback, and service requirements
Coordinate with the IT department to ensure office equipment and technology are operational and meet team needs
Manage office equipment and general facilities-related administration
Ensure accountability across teams for general office upkeep
Own the office food and drinks stock process, including purchasing, receipt reconciliation, managing deliveries, and restocking snack shelves, fridges, and break areas
Support the ongoing expansion of the office by proactively planning for increased headcount and evolving workplace requirements
Manage office deliveries, including receiving and sending packages and mail
Support onboarding and offboarding processes to ensure timely and efficient setup of technology, access, and resources

What we offer

In-house baristas serving free coffee, fresh juices and smoothies
Daily catered breakfast and regular company-wide events
Access to our Employee Assistance Program for you and your loved ones
9,000+ courses on our Learning & Development platform
One paid volunteer day per year
Team budgets for lunches and activities to celebrate achievements
Social sports teams and participation in Corporate Games
Easygo branded swag
Birthday and work anniversary gift vouchers, plus a chance to win some huge prizes
Company-wide talks with key partners such as Everton FC and Team Sauber in Formula 1

Fulltime

HR Specialist

We are looking for a dedicated HR Specialist to join our team in Marina, Califor...

Location

United States , Marina

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A minimum of 3 years of experience in human resources administration or related fields
Proficiency in HRIS systems, including Workday and Kronos, and other tools such as Office, Google Workspace, and Concur
Strong organizational and time management skills, with the ability to multitask effectively in a dynamic environment
Demonstrated experience in recruitment coordination, onboarding, and employee relations
Knowledge of HIPAA regulations and familiarity with compliance standards
Excellent communication and interpersonal skills, capable of working collaboratively across teams
Detail-oriented with the ability to maintain accuracy in administrative tasks and reporting
Bachelor's degree in a relevant field, such as Human Resources, Business Administration, or a related area

Job Responsibility

Coordinate and manage calendars for senior executives, ensuring seamless scheduling of meetings, events, and travel arrangements
Prepare detailed expense reports for executive teams and larger departments, maintaining accuracy and compliance with organizational policies
Organize and execute special events, including logistics, catering, invitations, and procurement of materials
Facilitate recruitment processes by scheduling interviews, engaging with candidates, and overseeing logistical arrangements
Support onboarding activities, including document preparation, relocation coordination, and orientation sessions
Handle administrative HR tasks such as maintaining employee records, managing HRIS systems, and ensuring adherence to compliance standards
Collaborate with various teams to streamline processes and improve operational efficiency within the HR department
Assist with employee relations initiatives and ensure compliance with HIPAA regulations
Provide support for ad-hoc HR and administrative projects as required
Utilize software tools such as Workday, Kronos, and Office applications to enhance productivity and communication

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

New

Workplace Experience Support Specialist

This role will primarily provide front desk backup support, ensure the office ru...

Location

United States , Kansas City

Salary:

19.00 - 20.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma
Strong communication skills—both written and verbal
MS Office proficiency required
Excellent organization, attention to detail, and ability to manage multiple tasks in a fast-paced environment
Ability to stand for periods of time and lift up to 40 lbs as needed

Job Responsibility

Provide support for a busy front desk area, including greeting visitors and directing them appropriately
Stock snacks and beverages in two break rooms daily
Assist with ordering catering and cleaning up after meetings
Perform routine office upkeep including scanning, printing, checking/straightening conference rooms, and assisting with office communications
Conduct daily walk-throughs to ensure the space is clean, organized, and functioning properly
Support meeting and event coordination, including conference room setup and catering logistics
Maintain office supply inventory and coordinate with vendors as needed

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Event Planner

Corporate Meeting Coordinator manages the front desk, provides light meeting pla...

Location

United States , Tampa

Salary:

25.00 - 27.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Two years hospitality experience in 5 Star Hotels, Event Planning and Food & Beverage with high touch customer service
Ability to follow written and/or verbal instructions
Ability to stand and/or sit and continuously perform essential job functions for duration of shift with or without reasonable accommodations
Ability to effectively deal with internal and external
Keen attention to detail and excellent time management skills
2-3 years of administrative and/or hospitality experience
Excellent interpersonal and communication skills
Candidate should be outgoing, professional, and able to work well under pressure
Skills include familiarity with widely-used software packages e.g. Word, Excel, and PowerPoint
Basic administrative experience such as maintaining files and records, typing, proofreading, answering telephone, coordinating conference room assignments, confirming appointments and/or maintaining calendars

Job Responsibility

Ability to plan events that can range from 10 to 500 people, with various degrees of complexity
Monitor/manage the project including
creation of project plans and budgets (prepare, manage & reconcile)
Ability to lead team working on an event and direct many facets at one time
Collaborate and interact effectively with Firm’s senior management, middle management and customers
Provide strategic input and recommendations to business group on event development
Maintain partnering relationships with internal business partners such as Food Services, Conference -Services, Audio Visual, Security and Facilities
Manage all aspects of events including but not limited to: internal consulting, concept proposal development, site selection via RFP process, vendor negotiation, contract administration (including controlling risks associated with attrition and cancellation), hotel management, air/ground travel, total logistics coordination (menus, setup, decor, audio visual), creative writing for invitation, input on graphic design and website development, printing, registration management, coordination of speakers, giveaways, entertainment, activities, and travel staff
Cover reception desk essential functions
answering telephone calls, and returning emails promptly- within four hours or by the end of day

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Catering Administrative Specialist

Aramark

Location:
United States , New York

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 19, 2026

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Catering Administrative Specialist

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Location:United States , New York

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:March 19, 2026

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