Catering Administrative Assistant Job at Aramark (San Francisco)

Administrative Assistant

Res Publica Group is a strategic communications agency helping clients own and s...

Location

Salary:

Not provided

Res Publica Group

Expiration Date

Until further notice

Requirements

2-3 years as an administrative assistant or in a similar role, with receptionist experience
Excellent written and verbal communication skills
Strong organizational and time management abilities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to work independently and as part of a team
Adaptable and flexible in a fast-paced, dynamic environment
Discretion and confidentiality when handling sensitive information
Personable, proactive and professional demeanor

Job Responsibility

Manage calendars, schedule appointments, and coordinate meetings for executives and other team members
Write, proof and edit communications and other materials such as client invoices
Handle incoming phone calls, emails, and visitors in a professional manner
Greet and direct clients, vendors, and other visitors to personnel or meeting spaces
Assist with travel arrangements, expense reporting, and other administrative tasks
Plan and coordinate internal meetings with materials, catering and technology support
Provide general office support, including ordering supplies, managing outgoing parcels, and liaising with vendors
Perform ad-hoc projects and other duties as assigned

What we offer

Competitive salary and benefits
Strong vacation and leave policies
Discounted commuter and fitness benefits
Regular social and philanthropic events
Professional development resources

Fulltime

Catering Admin Assistant

Marriott International is an equal opportunity employer. We believe in hiring a ...

Location

United States , Dallas

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation

Fulltime

Administrative Assistant

We are looking for a meticulous and diligent Administrative Assistant to join ou...

Location

United States , Morristown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in data entry tasks with high level of accuracy
Experience with email correspondence, demonstrating strong written communication skills
Expertise in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word
Experience in scheduling appointments, managing calendars and coordinating meetings
Understanding of the transport industry is a plus
Ability to multitask and prioritize tasks in a fast-paced environment
Strong organizational skills and attention to detail

Job Responsibility

Support the Executive Assistant
Coordinate and monitor overall administrative functions
serves as the go-to for office inquiries
Reception duties to include but are not limited to assisting the visitors, greeting guests in a professional manner and managing visitor badges
Received, sort, screens mail & packages, distributes them to the appropriate dept., assisting outgoing courier packages including creating the shipping labels and drop off the packages
Responsible for tracking/ordering/distributing office supply inventory (kitchen, office and H& S supplies etc.) and maintain the kitchen and common area clean and organized
Maintains safe and clean office environment by following the procedures, rules, and regulations
Primary point of contact for vendor services in the office, create work order with the building and follow through for completion
Upkeep and maintain the most updated list of vendors
Maintains documentation such as employee extension list/building information guide/office manuals etc.

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Administrative Assistant - Legal Affairs

Performs a broad range of administrative and operational support duties to assis...

Location

United States , Washington

Salary:

Not provided

T-Mobile

Expiration Date

Until further notice

Requirements

2-4 years of experience in a similar role with administrative support in professional office setting
Comfortable with constant change, including frequently shifting calendars
Ability to manage competing priorities with grace, while displaying a professional demeanor
Demonstrates extreme flexibility and willingness to serve on call
Well-developed social skills, intelligent, clear-thinking, resourceful
Demonstrates expert ability to proactively prioritize, plan, schedule and organize multiple projects simultaneously
Emotional maturity: respects others’ point of view and is in control of emotions. Skilled in conflict resolution
Adept at using a variety of mobile communication devices including tablets. Highly proficient in the use of texting and instant messaging. Advanced knowledge and use of MS Office (Word, Excel and Outlook). Intermediate PowerPoint skills
Demonstrates expert level understanding of correct grammar and is able to fluently convey complex issues in written correspondence
High level of interpersonal skills and emotional intelligence

Job Responsibility

Seve as the first point of contact for office-related inquiries, supplies and facilities issues, engaging third-party suppliers as needed. Greet and assist on-site guests
Oversee office vendors, ensuring adherence to scope of work and escalating maintenance issues to building management. Communicate effectively with building management to coordinate vendor access, loading dock reservations and freight deliveries
Participate in planning and executing company and Government Affairs events in collaboration with the GA executive assistants
Provide administrative support to multiple departments in the DC office including Government Affairs, Legal and T-Mobile for Business. Troubleshoot IT and AV issues (e.g., Webex, video conferencing) in the absence of IT support
Support employee onboarding and offboarding logistics, including access badges, workspace setup and IT coordination
Maintain inventory and detailed cost tracking for office supplies, beverages and snacks
Facilitate internal DC office communications and ensure consistent execution of operational protocols. Create, proofreads, and updates documents, spreadsheets, and presentations using Microsoft Office Suite
Lead the DC office emergency response team and plan safety drills
Manage all aspects of conference room logistics, including scheduling, setup, AV preparation, catering coordination and post-meeting cleanup
Also responsible for other Duties/Projects as assigned by business management as needed

What we offer

competitive base salary and compensation package
annual stock grant
employee stock purchase plan
401(k)
access to free, year-round money coaches
medical, dental and vision insurance
flexible spending account
401(k)
employee stock grants
employee stock purchase plan

Fulltime

Administrative Assistant

We are currently looking for Secretary, in our offices in Bulgaria. In this role...

Location

Bulgaria , Sofia

Salary:

Not provided

Metlen Group

Expiration Date

Until further notice

Requirements

Excellent command of both English and Bulgarian
Bachelor’s degree in Finance, Accounting, Economics, or Business Administration is a plus
Prior experience in administrative and document-handling tasks
Proficient in Microsoft Office (Word, Excel, Outlook)
Strong organizational and planning abilities
Effective time management and ability to meet deadlines
Comfortable interacting with diverse groups of people
Strong communication and interpersonal skills
High attention to detail

Job Responsibility

Maintain a clean, organized office, including reception and kitchen areas
Welcome and assist guests, employees, and visitors
Handle all company correspondence (calls, emails, mail, packages)
Archive documents and report payment invoices to the Operations Manager
Schedule and organize meetings
manage calendars and planners
Support vendor, supplier, and service provider coordination
Arrange travel and accommodations per company policy
Monitor and manage office supply inventory
Perform general clerical tasks (data entry, document editing, scanning, etc.)

What we offer

Competitive remuneration package
Medical Insurance program
Multi Sport Card
Cooperation, creativity and innovation: we adopt flexible cooperation models to achieve fast results and increased productivity

Fulltime

Administrative Assistant

This role is essential in maintaining the smooth operation of our office environ...

Location

United States , Denver

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in answering inbound calls and managing inbound/outbound calls effectively
Strong customer service skills to ensure effective communication and resolution of queries
Experience in data entry with a keen eye for detail and accuracy
Ability to manage email correspondence professionally, ensuring timely response and follow-ups
Proficiency in Microsoft Office Suite including Excel, Outlook, PowerPoint, and Word
Experience in scheduling appointments, managing calendars, and coordinating meetings
Excellent multitasking abilities to handle multiple tasks and prioritize effectively
Strong organizational skills to maintain order and efficiency in daily administrative operations
Excellent written and verbal communication skills to interact effectively with team members and clients
Ability to work independently and as part of a team to ensure smooth operations

Job Responsibility

Facilitate positive interactions with guests by greeting and assisting them upon their arrival at the office
Manage incoming communication effectively by answering, screening, and forwarding phone calls and emails
Ensure a well-organized and clean office environment by maintaining the tidiness of the reception and common areas
Oversee the office supplies inventory by monitoring stock levels, ordering needed supplies, and confirming supply deliveries
Maintain stocked and organized kitchen and breakrooms
Coordinate catered meals and lunches for the office
Ensure the functionality of office equipment by scheduling regular maintenance and servicing
Support new employees by preparing their workstations, assisting with orientations, and providing necessary support
Uphold a secure workplace by adhering to office policies and procedures
Plan and manage local events while adhering to budgetary constraints

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in our company 401(k) plan

Fulltime

Administrative Assistant

The Administrative Assistant will provide onsite admin and operational support t...

Location

United States , New York

Salary:

75000.00 - 90000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
3-5 years of relevant admin experience
Knowledge of Concur and DocuSign a plus
Exceptional interpersonal and organization skills
Proficient in Microsoft Office

Job Responsibility

Internal and external meetings management including reserving rooms and catering where applicable
Management of the teams calendars
Coordinate domestic travel schedules and itineraries including flight, hotel, and car rental reservations
Prepare expense reports using Concur
Provide support to the tax team and other offices throughout the country
Provide project management for assigned projects when needed

Fulltime

Administrative Assistant

Temp to perm Administrative Assistant to support their Office Services Team. Thi...

Location

United States , New York

Salary:

65000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Exceptional communication skills
able to speak eloquently and represent the brand's high service standards
This person needs to be a people-person
Ability to exercise sound judgment, read a room, and adapt to the culture and expectations of senior executives
Comfortable multitasking in a fast-paced, high-volume setting
Detail-oriented and proactive
takes pride in delivering exceptional service
An interest in planning events or prior events experience is a huge plus
Bachelor's degree required

Job Responsibility

Maintaining files
Monitoring inbox for urgent requests
Vendor coordination
Monitoring the office for any maintenance tasks
Helping with new hire onboarding
Helping with office events - planning, reviewing catering orders order, helping with moves, checking events space
Uphold high standards of discretion and judgment while interfacing with all levels of the firm from vendors to senior leadership
Collaborate with internal teams

Fulltime

Catering Administrative Assistant

Aramark

Location:
United States , San Francisco

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 26, 2026

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