Casual Receptionist

• Provide administrative support to all departmental members
• Review and prepare all outgoing mail i.e. documents, reports and other correspondence materials for school staff
• Courteously receive and screen all in-bound calls, emails, and visitors
• Coordinate departmental office activities
• Review, evaluate and distribute all incoming and outgoing mail
• Maintain daily meeting room bookings for all management and executive members
• Maintain a high level of confidentiality in all interactions
• Maintain a professional image and demeanor with all employees, management, executives, and visitors at all times

• High school diploma required
• College diploma/certificate in business administration, office administration, or a relevant discipline preferred
• One (1) to two (2) years of experience as a Receptionist preferred
• Previous experience in handling confidential or sensitive information
• knowledge of applicable data privacy laws
• Proficiency using the full suite of Microsoft Office and Google Drive programs
• Strong knowledge of general office procedures involving procurement, travel arrangements, budget management, reports, etc.
• Able to write and format moderately complex correspondence, including memos, letters, etc.
• Excellent writing skills, including proper spelling, grammar, and punctuation
• Superior time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision
• High level of sound and independent judgment, reasoning, and discretion
• Professional, responsive, and positive work attitude is essential
• Knowledge of supplies, equipment, and services ordering, as well as inventory control of these items
• Able to maintain filing systems and basic databases
• Superior telephone manners and strong interpersonal skills
• Strong verbal skills to communicate with all levels of the management team

Proficiency in the Cree language will be an asset