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Cash Allocation Administrator

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Smartbox Group

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Location:
Ireland , Dublin

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Category:
Finance

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

The Cash Allocation Administrator will be responsible for ensuring that all incoming payments are accurately and promptly allocated within the company’s finance systems. This role has a particular focus on online activities, including e-commerce platforms, marketplaces, and digital payment providers, ensuring seamless reconciliation between sales, bank receipts, and customer accounts. The successful candidate will play a key role in maintaining accurate ledgers, supporting cash flow visibility, and strengthening relationships with both internal stakeholders and external customers.

Job Responsibility:

  • Accurately allocate incoming payments (bank transfers, credit cards, PayPal, marketplace disbursements, etc.) against customer accounts and invoices in the accounting system
  • Monitor and reconcile transactions from distributors with specific focus on online marketplaces (e.g., Amazon, etc.) and ensure correct posting of sales receipts and fees
  • Investigate and resolve unidentified, missing, or misallocated payments promptly
  • Perform daily and monthly bank reconciliations, ensuring completeness and accuracy of financial records
  • Work closely with the Credit Control, Sales, and E-commerce teams to resolve discrepancies between marketplace reports and company ledgers
  • Liaise with marketplaces and payment providers to address allocation or transaction issues
  • Prepare regular reporting on cash allocation status, unallocated cash, and reconciliation variances
  • Support process improvements and automation initiatives to increase efficiency in handling online transactions
  • Assist with audit requirements and ensure compliance with financial policies and controls

Requirements:

  • Previous experience in cash allocation, accounts receivable, or a similar finance role
  • Strong knowledge of reconciliations and double-entry accounting principles
  • Familiarity with online marketplaces and payment platforms (Amazon, PayPal, Stripe, etc.) is highly desirable
  • Good Excel skills and experience with ERP/accounting software (SAP, Oracle, NetSuite, or similar)
  • High level of accuracy and attention to detail
  • Strong problem-solving skills and ability to investigate discrepancies
  • Excellent communication skills, with the ability to collaborate across teams and external partners
  • Ability to prioritise tasks and meet deadlines in a fast-paced environment

Nice to have:

Familiarity with online marketplaces and payment platforms (Amazon, PayPal, Stripe, etc.) is highly desirable

Additional Information:

Job Posted:
February 03, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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