Case Assistant Job at Robert Half (San Jose)

Case Assistant

Our client, an AMLAW 100 Litigation Firm, is seeking a dedicated and motivated C...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree (recent graduates encouraged to apply) or equivalent administrative experience in a law firm setting
Interest in pursuing a career in the legal industry
eager to learn and grow within the field
Strong organizational skills and attention to detail
Excellent verbal and written communication skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and the ability to learn new software quickly
A professional demeanor and the ability to work collaboratively in a team-oriented environment
Availability and interest in remaining on assignment for at minimum 6 months
Must reside near San Francisco office for critical onsite needs (rare)

Job Responsibility

Provide administrative and case management support to attorneys and paralegals in a fast-paced litigation environment
Assist with document organization, case file maintenance, and preparation of materials for court filings
Conduct basic legal research and compile information as directed by supervising attorneys or paralegals
Manage and maintain case calendars, including scheduling meetings, hearings, and deadlines
Communicate professionally with clients, opposing counsel, and other parties as needed
Perform other administrative tasks such as scanning, filing, data entry, and preparing correspondence

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Case Assistant

We are seeking an experienced Case Assistant to provide high‑level administrativ...

Location

United States , San Jose

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3–5 years of experience in a law firm or corporate legal department supporting attorneys, paralegals, or case teams
Strong organizational skills and the ability to manage multiple priorities under tight deadlines
High level of attention to detail, accuracy, and follow‑through
Proficiency in Microsoft Office, Adobe, and law firm document management systems
Excellent written and verbal communication skills
professional client service orientation
Ability to work independently while also collaborating effectively with larger legal teams

Job Responsibility

Assist attorneys and paralegals with case organization, file maintenance, and document management
Draft, proofread, and format correspondence, memos, and routine legal documents
Organize and maintain physical and electronic case files
ensure accurate naming conventions and version control
Coordinate deadlines, maintain calendars, and support scheduling of hearings, meetings, and client communications
Handle document collection, scanning, indexing, and Bates labeling as needed for discovery or production
Retrieve and compile case information from internal databases, document management systems, and external sources
Assist with court filings (state and federal, electronic and manual) depending on practice group needs
Communicate with clients, vendors, opposing counsel, and court personnel in a professional and timely manner
Support billing tasks such as entering attorney time, preparing expense reports, and tracking matter‑related costs

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

New

Disability Case Assistant

Our client, a Baltimore-based law firm, is seeking a temporary Disability Case A...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a legal, medical, or disability case support role preferred
Experience working with medical records strongly preferred
Familiarity with case management systems (Time Matters or similar) is a plus
Strong organizational skills and attention to detail
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Excellent communication skills for interacting with medical providers

Job Responsibility

Enter disability applications into the firm’s case management system (Time Matters) and maintain accurate updates throughout the lifecycle of each case
Communicate with medical providers via phone, email, and fax to obtain necessary medical records
Organize and review medical records, including creating chronologies (sorting records by date and removing duplicates)
Analyze case files to identify outstanding or missing medical documentation
Compile comprehensive medical briefs, including large PDF files of relevant records and corresponding tables of contents
Schedule Independent Medical Examinations (IMEs) and Functional Capacity Evaluations (FCEs), as needed

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Fulltime

Temporary Litigation Case Assistant

Our client, a law firm, is seeking an IP Litigation Case Assistant to support it...

Location

United States , Boston

Salary:

26.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor's degree required
1+ year of professional experience, preferably in a law firm or legal setting
Strong written and verbal communication skills with excellent attention to detail
Highly organized with the ability to manage multiple priorities and deadlines
Proficient in Microsoft Word, Outlook, Excel, and PowerPoint
Comfortable working independently and collaboratively in a team environment
Interest in growing into a paralegal or related legal role
Professional, proactive, and customer-service oriented with high integrity

Job Responsibility

Provide administrative and case support to IP Litigation attorneys and legal specialists
Assist with case management, document production, discovery, and trial preparation
Prepare engagement letters, conflicts checks, and manage client intake processes
Maintain calendars, track deadlines, and organize case-related materials and databases
Coordinate discovery materials, depositions, transcripts, vendors, and trial logistics
Prepare filings, perform cite-checking and blue booking, and compile exhibits and appendices
Support trial preparation including exhibits, notebooks, binders, and war room setup
Communicate with clients, vendors, and government agencies as needed

Fulltime

Temporary Litigation Case Assistant

Our client, a law firm, is seeking an IP Litigation Case Assistant to support it...

Location

United States , Boston

Salary:

26.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor's degree required
1+ year of professional experience, preferably in a law firm or legal setting
Strong written and verbal communication skills with excellent attention to detail
Highly organized with the ability to manage multiple priorities and deadlines
Proficient in Microsoft Word, Outlook, Excel, and PowerPoint
Comfortable working independently and collaboratively in a team environment
Interest in growing into a paralegal or related legal role
Professional, proactive, and customer-service oriented with high integrity

Job Responsibility

Provide administrative and case support to IP Litigation attorneys and legal specialists
Assist with case management, document production, discovery, and trial preparation
Prepare engagement letters, conflicts checks, and manage client intake processes
Maintain calendars, track deadlines, and organize case-related materials and databases
Coordinate discovery materials, depositions, transcripts, vendors, and trial logistics
Prepare filings, perform cite-checking and blue booking, and compile exhibits and appendices
Support trial preparation including exhibits, notebooks, binders, and war room setup
Communicate with clients, vendors, and government agencies as needed

Fulltime

Case Management Assistant

We are seeking a reliable Case Management Assistant to support counselors by com...

Location

United States , Salem, MA

Salary:

Not provided

Dutech Systems

Expiration Date

Until further notice

Requirements

Strong organizational skills
attention to detail
ability to follow written and verbal instructions
proficiency in Microsoft Word
proficiency in Microsoft Excel
proficiency in Microsoft Outlook
experience with online meeting tools such as Zoom and Microsoft Teams

Job Responsibility

Assist counselors with tasks in the MassAbility case management system
Create documents, letters, case notes, and forms using system data
Initiate purchase orders and maintain case records
Organize and manage electronic files and documents
Provide visual assistance by reading or explaining information displayed on computer screens
Support counselors with administrative and case documentation tasks

Case Management Assistant

This job description indicates the general nature and level of work expected of ...

Location

United States

Salary:

20.40 - 30.60 USD / Hour

Advocate Health Care

Expiration Date

Until further notice

Requirements

H.S. diploma or equivalent
2-3 years clerical experience in a health care setting
Ability to use Microsoft Office
Ability to handle difficult calls and maintain professional conduct
Good communication skills
Positive interpersonal skills
Effective communication skills
Able to work under deadlines and in fast-paced environment
Able to prioritize independently and respond to multiple, simultaneous requests
Able to maintain patient privacy and confidentiality

Job Responsibility

Coordination of "Important Message from Medicare" (IM) correspondence
Delivers the IM letter/Code 44 letter to the Medicare Beneficiary or their emergency contact within 48 hours prior to discharge as directed
Documents all activities related to the IM/Code 44 in Care Connection
Provides clerical support to the Care Managers and Social Work Staff during the appeals process for a Medicare Beneficiary
Obtains signatures from Medicare Beneficiaries or their emergency contact within 48 hours prior to discharge as directed
Mails out appropriate letters to emergency contacts when the Medicare Beneficiary is unable to take receipt of the acknowledgement or when directed
Monitors all department voicemail lines and follows up appropriately
Coordination of discharge planning
Provides required documents to vendors in a timely manner, faxing appropriate information from the patient's medical record when necessary
Assists with facility bed availability and updates the Care Manager or Social Worker of status of facility as needed until patient discharge when necessary

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program
Opportunity for annual increases based on performance
Premium pay such as shift, on call, and more based on a teammate's job
Incentive pay for select positions

Fulltime

Case Management Assistant

This job description indicates the general nature and level of work expected of ...

Location

United States

Salary:

20.40 - 30.60 USD / Hour

Advocate Health Care

Expiration Date

Until further notice

Requirements

H.S. diploma or equivalent
2-3 years clerical experience in a health care setting
Ability to use Microsoft Office
Ability to handle difficult calls and maintain professional conduct
Good communication skills
Prolonged sitting and data entry
Positive interpersonal skills
Effective communication skills
Able to work under deadlines and in fast-paced environment
Able to prioritize independently and respond to multiple, simultaneous requests

Job Responsibility

Coordination of "Important Message from Medicare" (IM) correspondence
Obtains signatures from Medicare Beneficiaries or their emergency contact within 48 hours prior to discharge
Mails out appropriate letters to emergency contacts
Monitors all department voicemail lines and follows up appropriately
Delivers the IM letter/Code 44 letter to the Medicare Beneficiary or their emergency contact within 48 hours prior to discharge
Documents all activities related to the IM/Code 44 in Care Connection
Provides clerical support to the Care Managers and Social Work Staff during the appeals process for a Medicare Beneficiary
Coordination of discharge planning
Provides required documents to vendors in a timely manner
Assists with facility bed availability and updates the Care Manager or Social Worker of status of facility as needed

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program

Fulltime

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