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The Capex Equipment Buyer is responsible for negotiating, purchasing, and coordinating delivery of capital equipment and automation for an 8-location, rapidly growing 503A pharmacy organization. This role begins after business and technical stakeholders define equipment requirements and preferred options; it does not own requirements gathering or technical evaluation of equipment capabilities. The Capex Equipment Buyer focuses on competitive sourcing, vendor management, contract and price negotiation, and ensuring timely, compliant implementation across all locations.
Job Responsibility:
Manage the end-to-end purchasing process for capital equipment and automation, once scope, specifications, and preferred solutions are defined by internal stakeholders
Develop and issue RFQs/RFPs to qualified vendors based on approved requirements and equipment shortlists
Lead commercial evaluation of vendor proposals (pricing, terms, warranties, service, delivery), escalating technical questions to the internal subject matter expert who owns requirements
Negotiate pricing, payment terms, warranties, service/maintenance agreements, and other commercial terms to optimize total cost of ownership and support aggressive growth targets
Create and manage purchase orders, track order status, and coordinate delivery, installation, and start-up timelines with Operations, Facilities, IT, and vendors
Maintain an approved vendor list for major equipment categories (e.g., pharmacy automation, compounding hoods, refrigerators/freezers, monitoring systems, cleanroom and lab equipment)
Partner with Finance to align purchases with approved capital budgets, forecast cash flow, and support leadership reporting on capex commitments and spend
Maintain organized records of quotes, contracts, POs, warranties, and service agreements to support audits and management review
Monitor supplier performance related to on-time delivery, responsiveness, and adherence to agreed terms
escalate and assist in resolving issues
Ensure all purchasing activity follows company policies and supports compliance with applicable pharmacy regulations and quality standards (503A, USP, state board requirements), as communicated by internal experts
Requirements:
Bachelor’s degree in Business, Supply Chain Management, Finance, Healthcare Administration, Engineering, or related field
or equivalent relevant experience
2-4 years of experience in purchasing, procurement, or supply chain
experience with capital equipment or healthcare/pharmacy/regulated environments strongly preferred
Demonstrated experience negotiating contracts, pricing, and commercial terms for high-value purchases
Strong understanding of basic financial concepts (capex vs. opex, ROI, total cost of ownership)
Ability to manage multiple concurrent projects and deadlines across several locations in a fast-growth environment
Excellent communication, relationship-building, and vendor management skills
High attention to detail, strong organization, and comfort working within defined approval and compliance frameworks
What we offer:
employer paid healthcare coverage available after 30 days of employment
choice of an FSA/HSA
voucher for new hire scrubs (if applicable)
parental leave
401(k) plan with matching contributions
weekends and holidays off
FREE COMPOUNDED MEDS to employees and immediate family members