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The Call Center Representative serves as the first point of contact for Woodhouse Spa guests, providing warm, professional, and knowledgeable assistance over the phone. This role is essential to creating the Woodhouse experience from the very first interaction—helping guests book appointments, understand service offerings, and ensure smooth communication with the spa team. The ideal candidate is service-driven, detail-oriented, and thrives in a fast-paced, hospitality-focused environment.
Job Responsibility:
Answer all inbound calls promptly and courteously following Woodhouse Spa standards
Provide detailed information on services, availability, and pricing
Confidently handle guest questions, concerns, and special requests
Schedule appointments accurately using the spa booking software
Maximize appointment book efficiency through intelligent scheduling and service pairings
Confirm, modify, and cancel reservations as requested while maintaining professional rapport
Promote service enhancements, spa packages, and special promotions
Support gift card sales through outbound calls or guest inquiries
Maintain accurate guest records and notes in the system
Assist with outbound calls for confirmations, reschedules, and follow-ups
Support front desk and management teams as needed for guest coordination
Requirements:
Previous experience in hospitality, spa, salon, or luxury service call center preferred
Excellent communication and active listening skills
Strong attention to detail and multitasking ability
Proficiency in scheduling software Meevo
Friendly, composed, and professional demeanor under pressure
What we offer:
401(k)
Employee discounts
Flexible schedule
Health insurance
Paid time off
Dental insurance
Spa service and retail discounts
Growth opportunities within the Woodhouse Spa network
Supportive, team-oriented culture focused on guest and employee well-being