Cafm coordinator Job at JLL (London)

Senior Data and Scheduling Administrator

Join Our Client's Team as a Scheduling Administrator! Our client, a leading data...

Location

United Kingdom , London

Salary:

18.13 - 19.23 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong organisational skills and attention to detail
Excellent communication abilities, both written and verbal
Proficiency in scheduling software and MS Office
A proactive and positive attitude
Experience using CAFM
Strong Excel skills

Job Responsibility

Manage and coordinate schedules for various teams
Ensure all appointments are booked accurately and efficiently
Communicate effectively with team members and clients
Support administrative tasks to facilitate smooth operations
Perform data analysis and data entry

What we offer

Be part of a dynamic and innovative environment
Contribute to a company that values sustainability and connectivity
Work with a friendly team that supports each other

Fulltime

Facilities Helpdesk Co-Ordinator

To coordinate and administer reactive and planned maintenance activities across ...

Location

United Kingdom , Preston

Salary:

12.21 GBP / Hour

14forty

Expiration Date

Until further notice

Requirements

Experience in a helpdesk, facilities management, or technical services coordination role (1 year minimum)
Strong organisational and multitasking skills
IT literate - Experience using job management or CAFM systems (e.g., Simpro, Topdesk, Bigchange, Joblogic, Facilio etc)
Excellent communication – Good written & spoken English
Ability to work under pressure and manage urgent priorities
Strong attention to detail and administrative accuracy

Job Responsibility

Monitor and manage the shared helpdesk mailbox, ensuring all enquiries and job requests are logged and actioned promptly
Raise reactive and planned jobs within internal systems
Book works with site contacts in line with client requirements and SLAs
Schedule engineers and subcontractors, coordinating labour, provision of prepared RAMS, arranging materials, and access equipment (with purchasing dept)
Provide urgent response coordination for high-priority incidents (P1 & P2)
Chase subcontractors for ETAs, RAMS, reports, quotations, and invoices
Request & issue RAMS (Risk Assessments and Method Statements), once they have been approved by H&S manager
Attend internal, client, and subcontractor meetings, including weekly operational meetings
Complete and submit site-specific access documentation (e.g., Hams Lane access requests)
Request Extensions of Time (EOTs) where contractual deadlines require adjustment

Fulltime

Reactive Helpdesk Scheduler

Due to continued growth, we are looking for a Reactive Helpdesk Scheduler to joi...

Location

United Kingdom , Ipswich

Salary:

28000.00 - 30000.00 GBP / Year

DPL Group ltd

Expiration Date

Until further notice

Requirements

Experience in a maintenance scheduling, planning, or coordination role
Ability to manage high volumes of work in a fast-moving setting
Confident in use of CAFM systems
Excellent organisational and time-management skills
Comfortable prioritising under pressure and adapting to last-minute changes

Job Responsibility

Plan, schedule and co-ordinate the attendance and completion of reactive tasks with in-house engineering team and database of sub-contractors as required
Prioritise tasks based on customer SLA, safety or operational impact
Use of CAFM system to update and maintain task records with live status
Oversee the end-to-end progression of works, from receipt of job orders through to practical completion and submission for financial review
Assist Helpdesk Supervisor for review and monitoring on job completion, backlog, and resource utilisation

Fulltime

Facilities Co-ordinator

We’re looking for a Facilities Co-ordinator to help keep our sites safe, complia...

Location

United Kingdom , Chester

Salary:

28000.00 - 30000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Basic Health & Safety certification (IOSH Working Safely or Managing Safely)
Confident IT user, proficient in Microsoft Office
Strong organisational and admin skills
Excellent communication and customer service abilities
Ability to multitask and prioritise in a dynamic environment
A full clean UK Driving License

Job Responsibility

Coordinate planned and reactive maintenance (PPM & reactive works)
Act as the first point of contact for contractors visiting site
Track and report key compliance tasks (fire safety, water hygiene, electrical testing, etc.)
Manage FM helpdesk/CAFM requests and allocate tasks appropriately
Support asset management, stock monitoring, and equipment records
Assist with RAMS checks, permits to work, and site health & safety activity
Provide on-site support for audits, inspections, and minor works
Keep documentation accurate and up to date across all FM systems
Liaise with site teams to ensure maintenance issues are resolved quickly and professionally
Support sustainability initiatives such as waste reduction and energy efficiency

What we offer

Annual STIP Company-wide Bonus performance-based bonus
33 days holiday (incl. bank hols) + extra days for long service
Your birthday off
2 paid volunteering days
Enhanced Maternity and Paternity Leave - (24 weeks maternity, 3 weeks paternity at 100% pay)
B Corp certified, we care about people & planet
Exclusive holiday discounts for you, friends, and family
Wellbeing perks, gym access at HQ, health cash plan
Training & development to keep you growing

Fulltime

Facilities Technician

As a Facilities Technician, you will serve as a key technical resource within ou...

Location

Netherlands , Amsterdam

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Completed technical education/training in relevant discipline
Extensive experience in industrial Facility Management, preferably in manufacturing or life science environments
Valid forklift operator certification and demonstrated logistics experience
Comprehensive knowledge of general building maintenance and repair techniques
Proven track record in both practical and organizational aspects of facility maintenance
Project experience in maintenance and infrastructure initiatives preferred
Independent, reliable work approach with ability to handle varied responsibilities
Strong problem-solving abilities and quick learning capacity
Proactive, hands-on mentality with strong organizational skills
Excellent interpersonal and communication abilities

Job Responsibility

Execute preventive and corrective maintenance on building systems, equipment, and infrastructure (excluding HVAC systems)
Perform general repair and maintenance work using manual skills and technical expertise
Support renovation projects, refurbishments, and minor infrastructure initiatives
Operate forklifts for material handling and goods receipt operations during client absences
Coordinate external service providers and trade contractors for maintenance and repair activities
Process and manage work order tickets through first-level technical support
Monitor maintenance activities and maintain accurate documentation of completed work
Ensure compliance with safety, quality, and environmental standards per JLL protocols
Provide event management support as required
Assist with space management and occupancy planning using CAFM tools

What we offer

Comprehensive professional development program and clear advancement pathways
Competitive compensation package including performance-based incentives
Global mobility opportunities within a growing international organization

Parttime

Facilities Operations Coordinator

For a prestigious Life Sciences client, we are seeking a Facilities Operations C...

Location

Italy , Latina; Rome

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

3-5+ years progressive experience in facilities management, performance management, or operations
Proven track record in KPI monitoring and performance improvement initiatives
Experience managing large-scale service contracts and Master Service Agreements (MSAs)
Background in data analysis and compliance program management
Proficiency with CAFM systems (Corrigo preferred) and performance management platforms
Experience with ARC Dashboard or similar compliance tracking systems
Advanced Microsoft Excel and data analysis capabilities
Knowledge of FM industry standards and regulatory compliance requirements
Asset management and preventive maintenance planning experience
Strong analytical and problem-solving abilities with attention to detail

Job Responsibility

Monitor KPIs at regional and country levels to ensure service excellence across all locations
Track Planned Preventative Maintenance delivery and compliance rates, identifying improvement opportunities
Generate comprehensive forecasts and budget planning reports supporting strategic decision-making
Conduct quarterly risk reviews and proactively address deficiencies through systematic analysis
Create detailed trend and action reports facilitating data-driven performance improvements
Oversee Annual Audits & Inspections with timely corrective action closure maintaining regulatory standards
Monitor consolidated compliance programs (FM Global, MSS, FCA, BSP, Legionella) across all facilities
Ensure high-priority compliance standards are consistently met for key clients
Monitor contractual compliance status and coordinate corrective action implementation
Verify KPI and SLA achievement against established benchmarks

What we offer

Career Growth: Clear advancement pathways with comprehensive professional development programs
Global Impact: Influence best practices across international markets for strategically important accounts
Cutting-Edge Technology: Exposure to innovative operational practices and technologies
Competitive Package: Performance-based incentives and comprehensive benefits
International Opportunities: Global mobility within a growing organization
Work-Life Balance: Flexible working arrangements supporting work-life integration
Dynamic Environment: Collaborative, innovative workplace with industry-leading resources

Fulltime

Facility Operations Manager

The Raising Cane's River Center / Legends GLOBAL is searching for a full-time Fa...

Location

United States , Baton Rouge

Salary:

Not provided

Legends Global

Expiration Date

Until further notice

Requirements

3 years of experience in facility management, operations, or a related field is required at an Arena, Theater or Exhibition/Convention Center
In-depth knowledge of facility management principles, practices, and industry standards
Familiarity with building codes, regulations, and compliance requirements
Strong leadership abilities with the capacity to manage and motivate a diverse team
Experience in supervising staff, coordinating workflows, and ensuring operational efficiency
Proficiency in facility systems, including HVAC, electrical, plumbing, and other building systems
Understanding of maintenance practices, preventive maintenance programs, and energy management
Excellent verbal and written communication skills
Strong analytical and problem-solving skills
Meticulous attention to detail

Job Responsibility

Coordinate operations activities with other building departments and ensure adherence to Event Work Orders and show requirements
Ensure compliance with facility rules, regulations, policies, and procedures within the Operations Department
Monitor and maintain the cleanliness, safety, and standard maintenance of the facility and associated premises
Oversee ongoing maintenance projects for quality and timely completion
Monitor, evaluate, and ensure facility readiness and smooth operations during events
Serve as Manager on Duty as required
Supervise part-time employees
Oversee the facility keying system and checking out keys as necessary
Maintain the maintenance and repair log with City Public Works and City Buildings & Grounds
Update the Altum facility preventative maintenance system, observe, enter, and collect facility repair and maintenance work orders as necessary

Fulltime

Service Contracts Manager

learnd is looking for a BMS Contracts Manager to take full ownership of service,...

Location

United Kingdom , Ashby-de-la-Zouch

Salary:

Not provided

Learnd

Expiration Date

Until further notice

Requirements

Experience managing service or maintenance contracts, ideally within BMS, HVAC, or building services
Some knowledge of BMS hardware/software platforms and controls integration
Ability to communicate risks and issues in a timely and appropriate manner
Demonstrable management skills with knowledge and experience in standard methodologies
Strong decision-making ability and experience in identifying potential sources of risk and their potential impact on contract success
The ability to communicate clearly on a wide range of technical matters as well as the interpersonal skills necessary to communicate effectively with customers at all levels, both internal and external
Excellent commercial awareness and ability to interpret contract terms
Effective communicator with strong client‑facing and negotiation skills
Strong organisational skills and ability to manage multiple clients simultaneously
Experience coordinating high-volume, multi-site service operations using CAFM or service management platforms

Job Responsibility

Manage end‑to‑end BMS service and maintenance contracts across distributed retail estates
Ensure all contractual obligations, KPIs, SLAs, and performance metrics are met or exceeded
Review contract terms regularly, identifying risks, variations, or improvement opportunities
Ensure all documentation, site records, drawings, and service agreements remain accurate and up to date
Support sales as and when required
Maintain structured contract governance including service reporting, audit trails, compliance checks, and documented performance reviews
Utilise service management systems to plan, track and monitor all reactive, PPM and remedial activities across the estate
Build strong working relationships with retail client representatives, FM partners, and internal teams
Hold regular review meetings, providing performance updates, reporting, and long‑term renewal planning
Act as the primary escalation point for service issues, complaints, and contract queries

What we offer

Company Vehicle - Electric or Hybrid
Expense for Travel and Accommodation
Death in Service Policy
UK Healthcare cash benefit
Enhanced sickness pay policy
Enhanced Maternity, Paternity, Shared Parental and Adoption Leave Policy
Employee Assistance Programme

Fulltime

Cafm coordinator

JLL

Location:
United Kingdom , London

Category:
IT - Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 21, 2026

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Job Description:

Job Responsibility:

Requirements:

Nice to have:

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