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Our client, a nationally recognized nonprofit organization, is seeking a temporary Executive Assistant to support senior leadership within the Office of the President. This is an excellent opportunity for a polished, highly organized administrative professional who thrives in a fast‑paced, mission‑driven environment. The Executive Assistant provides high‑level administrative and project support to senior executives and C-Suite professionals. This role requires exceptional judgment, strong communication skills, and the ability to balance multiple priorities with discretion and professionalism. The ideal candidate is proactive, resourceful, and comfortable handling confidential information while supporting a dynamic leadership team.
Job Responsibility:
Manage executive calendars, including scheduling meetings, conferences, calls, and travel
Screen and route incoming calls
take messages and return calls as needed
Log and distribute checks directed to executive leadership
Prepare and process expense reports
ensure timely reimbursement
Draft correspondence, letters, and documents
research and route information as needed
Review records, forms, and reports for accuracy and compliance with internal procedures
Serve as a liaison for visitors and callers
greet guests and direct inquiries appropriately
Maintain confidentiality and professionally represent the Office of the President
Order office supplies, maintain inventory, and coordinate equipment maintenance
Attend meetings and take clear, concise minutes when requested
Prepare reports by collecting and analyzing information
Serve as backup to the Executive Scheduler
Prioritize competing needs and manage tasks proactively
Follow through on projects from initiation to completion
Support team efforts and perform additional duties as assigned
Requirements:
High school diploma required
bachelor’s degree preferred
5-7+ years of experience supporting C‑level executives (non‑negotiable)
Strong written and verbal communication skills
Excellent organizational skills and attention to detail
Ability to manage multiple priorities in a fast‑paced environment
Strong interpersonal skills and ability to build relationships across the organization
Proven discretion when handling confidential information
Resourceful, proactive, and able to work independently and collaboratively
Comfortable using technology and adapting to new systems