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Buying Administrator And International Media Executive

United Kingdom, Aldgate, London 28000.00 - 33000.00 GBP / Year · Job Posted June 03, 2026
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Job Description

Celebrating over 230 years, WHSmith continues to grow and evolve as a globally recognised brand, now present in over 30 countries. We’re proud to be the familiar name customers trust on their journeys – and just as proud of our diverse community of 11,000+ colleagues who help shape a better business every day through our commitment to our people, our planet and the communities we serve. Our UK Travel Support Office is based in a vibrant part of central London, just moments from Liverpool Street Station. We’re an ambitious, fast‑paced team that values collaboration, curiosity and fresh thinking. If you enjoy taking ownership, learning quickly and stepping outside your comfort zone, you’ll feel right at home here. We’re now looking for an International Buying Admin & Media Executive to join our London-based Buying team. This is a fantastic opportunity for someone looking to build a career in buying or retail, while also gaining hands-on experience in supplier marketing, media execution and cross‑functional collaboration across international markets.

Job Responsibility

  • Provide day‑to‑day administrative support to the Buying team, ensuring the smooth running of the department
  • Support price updates, promotions and product data accuracy
  • Manage new line setup, working closely with suppliers to collect all required product information and ensure timely and accurate system setup
  • Request and manage product imagery to support launches and range updates
  • Support supplier onboarding, including Quality Assessment Questionnaires
  • Liaise with suppliers on new product availability
  • Assist with creating product copy for online channels
  • Coordinate and execute marketing and media agreements between buyers and suppliers across international markets
  • Manage media bookings and trackers, ensuring product availability is confirmed before activity goes live
  • Oversee the end‑to‑end execution of media campaigns, from requesting creative assets to in‑store implementation
  • Work closely with internal teams (Buying, Operations, Marketing) and external partners to ensure seamless delivery
  • Liaise with Operations to ensure accurate communication of media activity to stores
  • Create and manage purchase orders (POs) for all media activity

Requirements

  • Strong attention to detail and a well‐organised approach
  • A proactive, self‐motivated attitude with the confidence to take initiative
  • Excellent written and verbal communication skills
  • Ability to build positive working relationships internally and with suppliers
  • Enthusiasm for retail and a genuine desire to learn and develop a buying career

What we offer

  • Profit‑related bonus
  • 24 days holiday plus your birthday off
  • Pension scheme
  • Holiday trading scheme
  • 4pm finish every Friday

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