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Buying Admin Assistant - Luxury Fashion

United Kingdom, London 12.00 - 13.00 GBP / Hour · Job Posted March 27, 2025

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Job Description

Temporary position as Buying Admin Assistant in a luxury fashion ecommerce brand located in London, offering hourly pay between £12-£13. Responsibilities include administrative and organisational support to the buying team, supplier management, and ensuring accurate data entry. Candidates should have experience in fashion retail buying or merchandising with strong MS Office skills and attention to detail.

Job Responsibility

  • Obtain, check, and update order confirmations from suppliers with 100% accuracy
  • Manage the introduction of new suppliers, ensuring they are correctly set up with accounts payable and internal systems
  • Maintain accurate purchase orders within Fulcrum, including uplift/cost price/style code/shipping window details
  • Keep records of payment terms and shipping details up to date
  • Raise re-orders as requested by the department
  • Perform site checks and request product merges, creating new PID's when necessary
  • Perform pre-upload checks and resolve any issues before go-live, including pre-shoot management
  • Collect, check, and upload all recommended retail prices (RRPs) each season, ensuring appropriate margins
  • Perform pricing checks (margin, default & RRP) prior to upload
  • Prepare vendor packs for buying trips, including relevant files such as sell-through reports and range plans
  • Act as a single point of contact for query resolution and follow-up across various departments
  • Provide support to the department with administrative duties as requested

Requirements

  • Previous commercial experience in a fast-paced fashion retail buying or merchandising environment with strong administrative skills
  • Advanced MS Office skills, particularly in Excel, PowerPoint, and Word
  • Commercial awareness and understanding of the fashion industry, products, and competition
  • Strong attention to detail, organisational skills, and commitment to accuracy
  • Ability to work with stringent deadlines
  • Positive work ethic and excellent multitasking abilities
  • Strong numerical and commercial reasoning skills
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