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Buying Admin Assistant - Luxury Fashion

United Kingdom, London 12.00 - 13.00 GBP / Hour · Job Posted July 15, 2025
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Job Description

We are currently seeking a talented and detail-oriented individual to join our client's team as a Buying Admin Assistant to assist their buying team within a world renowned ecommerce brand!

Job Responsibility

  • Obtain, check, and update order confirmations from suppliers with 100% accuracy
  • Manage the introduction of new suppliers, ensuring they are correctly set up with accounts payable and internal systems
  • Maintain accurate purchase orders within Fulcrum, including uplift/cost price/style code/shipping window details
  • Keep records of payment terms and shipping details up to date
  • Raise re-orders as requested by the department
  • Perform site checks and request product merges, creating new PID's when necessary
  • Perform pre-upload checks and resolve any issues before go-live, including pre-shoot management
  • Collect, check, and upload all recommended retail prices (RRPs) each season, ensuring appropriate margins
  • Perform pricing checks (margin, default & RRP) prior to upload
  • Prepare vendor packs for buying trips, including relevant files such as sell-through reports and range plans
  • Act as a single point of contact for query resolution and follow-up across various departments
  • Provide support to the department with administrative duties as requested

Requirements

  • A minimum of previous commercial experience in a fast-paced fashion retail buying or merchandising environment with strong administrative skills
  • Advanced MS Office skills, particularly in Excel, PowerPoint, and Word
  • Commercial awareness and understanding of the fashion industry, our products, and competition
  • Strong attention to detail, organisational skills, and commitment to accuracy
  • Ability to work with stringent deadlines
  • A positive work ethic and excellent multitasking abilities
  • Strong numerical and commercial reasoning skills
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