Business Support Officer - Receipting and Invoicing (Finance) Job at Randstad (Brisbane)

Commercial Support Officer

We are seeking a motivated and detail‑oriented Defence Commercial Officer to joi...

Location

Australia , Canberra; Sydney; Cairns; Henderson

Salary:

Not provided

Amentum

Expiration Date

Until further notice

Requirements

Relevant qualifications in Procurement, Commerce, Business, Contract Management, Finance (or a related discipline)
SAP ERP experience is essential (ideally gained within Defence or a similarly structured, compliance‑driven environment)
Demonstrated experience in Defence commercial and contract management
Strong understanding of governance, documentation standards, ASDEFCON‑aligned procurement and Commonwealth procurement compliance
Excellent written communication, analytical capability and stakeholder engagement
Required Security Clearance Level: Negative Vetting One

Job Responsibility

Undertake procurement transactions, including: Purchase Order creation and administration within ERP systems
Goods receipting and invoice processing
Purchasing card transactions
Source and review supplier quotes to support value‑for‑money assessments
Prepare procurement artefacts such as Section 23 approvals and Endorsements to Proceed
Develop Survey and Quote documentation in accordance with ASDEFCON‑aligned frameworks
Finalise approved procurement activities to ensure timely delivery
Support in‑service support contract management and general contract administration
Monitor deliverables, contractor communication and contract record‑keeping
Assist with contract variations, extensions and compliance documentation

What we offer

Health, dental, and vision insurance
Paid time off and holidays
Retirement benefits (including 401(k) matching)
Educational reimbursement
Parental leave
Employee stock purchase plan
Tax-saving options
Disability and life insurance
Pet insurance

Fulltime

Operations Business Support

Our people at JLL are shaping the future of real estate for a better world by co...

Location

Thailand , Bangkok

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Bachelor’s degree in any field
Proven admin or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
Good verbal, written and communication with presentation skills
Able to meet tight deadlines and produce accurate and detail work with quick turnaround.

Job Responsibility

Providing administrative support to ensure efficient operation of the office
Supports managers and employees through a variety of tasks related to organization and communication
Responsible for confidential and time sensitive material
Ability to effectively communicate via phone and email ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner
May direct and lead the work of others
Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected
Flexible in taking other responsibilities aside from your core tasks
Handling our contractors and developing operational procedures including processing invoices
Ensuring workplace safety
Perform and prepare the client billing and vendor cost and cooperation with Local Corporate Finance & Regional Finance Team for invoicing to the clients with proper supporting documents

Fulltime

Business support administrative services

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies...

Location

Thailand , Bangkok

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Minimum of 2-3 years’ industry experience required in a corporate environment or as a third party service provider
Good organizational and interpersonal skills with a strong customer focus
Proficient in MS Office, and possess strong written, verbal and people skills
Demonstrated intermediate to advanced written communication skills (spelling, grammar and punctuation) and verbal communications skills
Able to work independently with minimal supervision
Prioritize and manage the completion of projects in an efficient and timely manner
Ability to quickly learn how to use any Company required software may be required.

Job Responsibility

Provide general overall facility management services including continuous monitoring of office/facility
Act as an interface with client, visitors and guests
Assist Facility Management Team with tactical planning for the facilities team’s goals and objectives
Provide facility specific assistance to the project management team as needed or requested
Properly & effectively administer and maintain all services under the Facility Administrator’s responsibility
Manage & maintain facility management tasks as assigned
Ensure appropriate follow up with customers
Seek to continuously improve processes, systems and overall client satisfaction
Assist with budgetary requests, analysis and reporting
Assist with researching, analyzing and reporting budget variances

Fulltime

Office and Finance Administrator

The Office and Finance Administrator is a key member of our team, providing esse...

Location

United States , Camp Hill

Salary:

23.00 - 27.50 USD / Hour

JEM Group, LLC - Construction Services

Expiration Date

Until further notice

Requirements

Education: High school diploma or equivalent required
associate’s degree or higher preferred
Minimum of 2 years in a similar administrative role
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) is essential
Exceptional attention to detail and ability to manage multiple tasks efficiently
Professional demeanor with excellent communication and customer service abilities
Resourceful and proactive in addressing challenges and completing tasks
Able to work full time on site

Job Responsibility

Serve as the office receptionist, greeting visitors, managing incoming calls, and handling correspondence
Order and maintain office supplies to ensure smooth daily operations
Order credit cards and business cards for new hires
Keep the office kitchen clean and organized, including stocking supplies as needed
Issue work orders for repair and maintenance of office equipment
Record and track vehicle mileage monthly
Manage vehicle registration renewals
Send out vehicle maintenance reminders and maintain records
Review the EZ Pass account to ensure accuracy and compliance
Distribute updated auto insurance cards for fleet vehicles

What we offer

401(k) + matching
Health insurance
Dental insurance
Vision insurance
Paid time off and paid holidays
Health savings account
Disability insurance
Employee assistance program
Life insurance
Leadership Development Programs

Fulltime

Business Administration & Operational Support Coordinator

Location

Canada , Markham

Salary:

52800.00 - 79200.00 CAD / Year

AMD

Expiration Date

Until further notice

Requirements

Strong experience in an operations, procurement, office management, or executive support role - preferably in a technology company
Demonstrated experience in creating and managing Purchase Orders within an ERP or procurement platform (SAP, Ariba, or similar)
Strong command of Microsoft 365 (Excel, Outlook, Teams, SharePoint, PowerPoint)
able to build trackers, dashboards, and reports independently
Proven track record of planning and executing corporate events of varying scale
Exceptional organizational skills - you manage multiple competing priorities without dropping a ball
Experience working within a global, matrix semiconductor or high-tech company
Familiarity with Coupa, Ariba, or SAP S/4HANA procurement modules
Exposure to budgeting and financial reporting processes
Experience using AI tools to draft communications, meeting summaries, reports, process documentation, and operational procedures while maintaining accuracy and professionalism

Job Responsibility

Initiate, track, and close Purchase Orders (POs) end-to-end - from requisition creation through vendor invoicing and goods receipt
Partner with department leads to gather purchase requirements, validate budget alignment, and route approvals in accordance with AMD's procurement policy
Manage vendor relationships: obtain competitive quotes, negotiate pricing/terms, and maintain an approved vendor database
Ensure PO accuracy and compliance with internal controls
flag and resolve discrepancies with Finance, Accounts Payable, and Sourcing teams
Monitor open POs for delivery status, expedite as needed, and update ERP/procurement systems (SAP, Ariba, or equivalent) in real time
Conduct periodic spend analysis to identify cost-saving opportunities and report trends to leadership
Coordinate with Legal and Finance on vendor contract reviews, NDAs, and MSAs
Ensure all procurement activities adhere to AMD's ethics, sourcing standards, and local regulatory requirements
Plan, coordinate, and execute team events - including offsites, team-building activities, recognition programs, town halls, and leadership visits - from concept through post-event wrap-up

What we offer

Benefits offered are described: AMD benefits at a glance.

Fulltime

New

Senior Administrative Assistant

We are looking for an experienced and detail-oriented Senior Administrative Assi...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in administrative support roles with a strong focus on accuracy, organization, and follow-through
Ability to handle confidential information with discretion and maintain a detail-oriented approach in all interactions
Proficiency in data entry, back-office administration, and managing multiple priorities within established deadlines
Experience supporting accounts payable activities, including invoice entry, approvals coordination, and records reconciliation
Comfortable using multi-line phone systems and communicating effectively with internal staff and external contacts
Strong time management skills with the ability to work independently and collaboratively across departments
Experience coordinating meetings, conference calls, office records, and general administrative workflows

Job Responsibility

Provide high-priority administrative support to leadership and assist stakeholders based on business needs and direction
Handle a broad range of office coordination duties for staff, including document preparation, scheduling support, and general clerical assistance
Respond to account questions and support follow-up activities related to past-due balances in partnership with billing personnel
Process incoming payments, record receipts accurately, and prepare daily deposit documentation with proper reconciliation
Oversee office supply levels, place orders when needed, and help maintain an efficient administrative workspace
Organize and maintain paper-based files and records to ensure documents are accessible, accurate, and properly stored
Support finance-related administrative tasks such as reviewing timekeeping exceptions, auditing timesheets, and coordinating accounts payable workflows from invoice intake through check processing and vendor statement review
Manage incoming mail, package deliveries, meeting room calendars, training logistics, and administrative process improvement recommendations while keeping leadership informed of relevant operational matters

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Regional Controller

We're on a mission to make good health last a lifetime. More than 1 billion peop...

Location

Australia , Sydney

Salary:

Not provided

Eucalyptus

Expiration Date

Until further notice

Requirements

CA / CPA qualified, or equivalent qualification such as ACA, ACCA or US CPA
Big 4 audit background, ideally through Senior Manager level strongly preferred
15+ years’ experience across audit, financial control, group reporting and accounting leadership
Deep hands-on controllership experience inside a multinational group
Experience in or with a listed multinational environment — ASX, LSE, NYSE, NASDAQ or equivalent
Strong understanding of IFRS / AASB and multinational consolidation requirements
Demonstrated experience leading, implementing or materially supporting SOX or an equivalent internal control framework
Proven ability to lead finance teams across multiple jurisdictions or business units
Strong technical accounting capability and confidence dealing with complex accounting judgements
High attention to detail, strong process discipline and excellent balance sheet ownership

Job Responsibility

Own the monthly, quarterly and annual close for the international group, aligned to the Hims & Hers reporting calendar
Lead group reporting into Hims & Hers, including US GAAP close requirements, consolidation inputs, flux analysis, balance sheet reviews and reporting commentary
Own local statutory reporting requirements across Australia and other in-scope jurisdictions, including AASB / IFRS reporting and coordination with local advisers where required
Lead technical accounting positions, judgements and accounting memos in partnership with Hims & Hers technical accounting team
Own external audit delivery for group and local statutory audits, including management of Big 4 audit relationships
Drive alignment of accounting policies, chart of accounts, close processes and reporting standards with Hims & Hers global finance requirements
Lead, mentor, and develop a high-performing international accounting team
Act as the primary owner for the entire regional accounting function
Own AP, AR, billing, intercompany, reconciliations and finance operations across the international group
Improve process discipline across vendor onboarding, purchase orders, accruals, expense management, invoice approvals, customer receipts and balance sheet hygiene

What we offer

Mentorship from leaders across Australia, the UK, Germany, and Japan
collaborate with teams in the Philippines and South Africa
explore new markets or travel internationally
Access learning budgets, conferences, certifications, peer shadowing, and a global knowledge-sharing culture
Catered wellness talks, exercise classes, whoops to track your wellbeing, free barista coffees, funded social clubs, and quarterly rooftop parties
Use state-of-the-art tools and contribute to bold, impactful solutions in healthcare
Parental and miscarriage leave
health, professional development, and personal days
Whoop membership
Employee Assistance Program

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support daily invoice proce...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
an associate degree or additional college coursework in accounting or bookkeeping is preferred
At least 1-2 years of experience in an office, finance, or accounting setting with exposure to accounts payable processes
Working knowledge of invoice coding, accounts payable procedures, and three-way match review
Strong data entry accuracy and the ability to manage a large volume of transactions efficiently
Proficiency with spreadsheets and accounting software
experience with Infor/LN or similar ERP platforms is preferred
Ability to communicate professionally with vendors, managers, and internal business partners to resolve payment-related matters
Dependable attendance, strong attention to detail, and the ability to stay productive under deadlines and changing priorities

Job Responsibility

Manage incoming accounts payable communications by monitoring shared inboxes and routing invoices to the appropriate team members for timely handling
Handle daily receipt and sorting of mailed documents, ensuring invoices and related correspondence are processed accurately and without delay
Verify that supplier invoices include the necessary authorizations before entering them for payment and maintain consistency with internal controls
Enter and process vendor invoices each day, including high-volume transactions that require precise coding and numeric data entry
Examine purchase order, receipt, and invoice details to complete three-way matching and resolve discrepancies before payment is released
Respond to vendor statements and payment questions by researching account activity and following up to address open issues
Support settlement of transportation-related payables by transferring approved transactions into the designated accounting system
Review aging reports and accrual-related balances, investigate exceptions, and partner with accounting leadership to correct outstanding issues
Provide cross-functional backup for the accounts payable team and assist with additional duties needed to keep operations running smoothly

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

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Business Support Officer - Receipting and Invoicing (Finance)

Job Description

Job Responsibility

Requirements

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