Business Support Assistant Job at 360 Resourcing Solutions (Maidstone)

Business Support Assistant

Ian Williams has an exciting opportunity for a customer focused Business Support...

Location

United Kingdom , Maidstone

Salary:

33335.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Education to GCSE level or equivalent (to include Maths and English)
Excellent IT skills MS Office, Outlook, and Excel (basic level)
A pro-active and can-do attitude for a fast-paced, reactive office environment is a real must

Job Responsibility

Carrying out a wide range of scheduled and reactive administrative tasks including data input, timesheet and wages processing ready for payroll runs, invoicing, telephone liaison with customers, letter writing and managing multiple inboxes
Supporting the procurement of materials for the business units, processing purchase order numbers, ordering materials, taking queries from the Operatives, Contracts Managers and the client/customer seeing this through to completion/resolution
Providing reception and room booking services
Being involved with weekly operational team meetings, as required

What we offer

Company profit share scheme
Enhanced pension or savings scheme
31 days annual leave (inc. Public Holidays) plus buy or sell annual leave
Annual pay reviews
Life Insurance
Enhanced maternity/paternity pay
Training & development opportunities
Health and wellbeing support via Lighthouse Charity

Fulltime

Business Support Assistant

This is an exciting new role opportunity for someone to work in a challenging an...

Location

United Kingdom , Woodford Green

Salary:

27000.00 - 30000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Minimum qualification A-Levels in English and IT
Previous experience within a Personal Assistant or Executive Assistant role, supporting at executive level
Confident individual who can demonstrate strong communication and customer service skills and will have the ability to build relationships quickly
The ability to thrive both independently and as part of a team
Good IT literate in Word, Excel, PowerPoint and Outlook
Proactive and a flexible team player who enjoys working in a fast-paced environment and you will take a methodical approach to tasks, ensuring attention to detail
Excellent verbal and written communication
Excellent Time Management and Organisation
Clean UK Driving License
Must be eligible to work in the UK

Job Responsibility

Provide efficient PA support to the Senior Engineering Delivery Manager assisting them to fulfil their responsibilities and activities of their role
Managing diaries and task lists, including appointments and meetings, provide administrative support, such as planning and scheduling events, and handling correspondence
Completing and submitting Senior Engineering Delivery Managers timesheets on a weekly basis
Assisting with Project Support on an administrative basis
Logging and keeping track of office uniform and PPE
On boarding processes for new joiner
Assigning visitors ID badges and signing them in & out of the building
Full Management of the London Stores room
Monitoring of the London office Credit card and logging all activities
Monitoring allocation of access to Company vans between employees

What we offer

Auto enrolment pension scheme (including Salary Sacrifice/Exchange for Pension Payments if desired)
25 days holiday (rising to 30 days after 5 years service)
Private Health Scheme (after 1 year service)
Sick pay (after 6 months service)
Death in Service Plan (after 5 years service)
Access to our Wellbeing programme operated through COGG
Access to 24/7 365 days confidential employee counselling service, free for employees and their families
Access to our Training Hub (various training courses available)
Annual Personal development and salary reviews
Free parking at all our offices (Subject to availability & any company parking policies or parking rotas that may be in effect)

Fulltime

Business Support Assistant

We’re Quickline, and we believe everyone deserves great internet. Whoever you ar...

Location

United Kingdom , Willerby

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Highly organised and dependable, with a natural ability to bring structure to busy schedules
Confident managing diaries, inboxes and competing priorities in a changing environment
Known for a strong eye for detail and pride in delivering high-quality documents, presentations and reports
Proactive and forward-thinking, anticipating needs and offering support without being asked
Comfortable staying calm under pressure in a fast-moving, ever-changing environment
You must have the right to work in the UK

Job Responsibility

Support the management of multiple diaries and inboxes, ensuring priorities are clear, conflicts are resolved and schedules run smoothly
Provide day-to-day administrative support, producing high-quality presentations, documents and reports
Raise purchase orders, process expenses and support general administrative processes
Provide facilities support when required, including office coordination, supplier liaison and issue escalation
Work closely with the Executive Assistant, supporting additional duties as and when required

What we offer

Pension – 5% employer / 5% employee contribution
Health Cashback Scheme – Can claim back prescription, GP and optician charges, therapy allowance, private outpatient consultations, EAP, 24/7 remote GP service, member discounts
25 days annual leave + bank holidays, your birthday, house move and wedding day off
Option to buy or sell up to 5 additional days annual leave
Enhanced Paternity/Maternity/Adoption leave
High Street Shopping Discount Scheme - Holidays, food and drink, insurance, sport, tech, high street, Ikea, M&S, cinema etc.
Free Parking on site
Regular ‘Lunch & Learns’
Social Events – Summer and End of Year parties etc.
Customer Obsessed Awards - Regular opportunities to win

Fulltime

Document Controller / Business Support Assistant

This dual-purpose role is to deliver effective management of project documents a...

Location

United Kingdom , South Mimms

Salary:

Not provided

Egis in the UK

Expiration Date

Until further notice

Requirements

Experience working on large complex construction projects or similar
PFI experience advantageous but not essential
Excellent document management skills including experience of using different industry standard and/or bespoke document management software packages including Business Collaborator or other similar packages
Knowledge of administration of Quality Management Systems
Knowledge of administration of IT security policy
Proficient use of MS office including Word, Excel and PowerPoint
Attention to detail including being highly diligent, organized, proactive and able to work on own initiative
Excellent team working skills, ability to build effective relationships at all levels
Good interpersonal and communication skills
Determination to see tasks through to completion, with excellent planning and organisational skills

Job Responsibility

Deliver effective management of project documents and records ensuring they are compliant with all contractual, legal, and Integrated Management System (IMS) requirements
Provide essential business support to the wider team including administrative and general office management activities
Maintain document registers, version control and the timely submission of documents to our client and other relevant stakeholders
Maintain document logs including performance reports for certain workflows including Technical Queries and the Schedule of Submissions
Ensure documents comply with legal, contractual and quality management standards for auditing purposes
Provide support during certified management system surveillance and recertification audits including PAS 99, ISO 44001, ISO 55001, ISO 27001 and PAS 2080
Ensure all submissions follow the correct process and contractual workflow including formal correspondence, review procedure submissions for design and non-design submissions, technical queries and waivers
Manage and update the Schedule of Submissions
Ensure electronic documents are stored securely in the EDRMS and access is restricted for confidential files
Ensure retention periods comply with contractual requirements of Schedule 15

Executive assistant & Business Operation support

GM China’s Design organization is seeking a Design Business Operation & Administ...

Location

China , Shanghai

Salary:

Not provided

General Motors

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business, Finance, Engineering, Design/Business Management, or equivalent experience
3+ years of experience in administrative or executive support (e.g., supporting leaders or teams with scheduling, meeting support, documentation, and travel/expense coordination) is strongly preferred
Fluency in English (written and spoken)
ability to work proactively and take ownership with high flexibility
Strong team player with effective communication and stakeholder management skills
Proven ability to develop creative and innovative solutions to complex problems with significant impact on future products
Excellent organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment
Strong proficiency with productivity tools (e.g., Outlook, Excel, PowerPoint, collaboration platforms)

Job Responsibility

Own day to day operations for the GM China Design studio
Manage design safety policies and on-site execution in the design center
Manage security assets and data in alignment with GM standards
Partner and coordinate with GM global teams to support leadership and align on standards and best practices
Provide calendar and schedule management for design leadership (meetings, reviews, travel time, key events)
Organize and support design reviews, leadership meetings, and workshops (invitations, room/VC booking)
Coordinate travel arrangements and expense processing for design leaders and visitors in line with GM policies
Maintain documentation and records (policies, operating procedures, org charts, contact lists, training records) for the design studio
Support hiring and onboarding logistics (onboarding/offboarded checklists, system/access requests)
Act as a central point of contact for internal and external inquiries related to the design studio, redirecting or escalating as appropriate

Fulltime

Business Support, Administrative Assistant

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies...

Location

United Arab Emirates , Dubai

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Organised and thorough
Flexible and multi-disciplinary
Team spirit
Be proactive
Autonomous and able to take initiatives
Have a keen sense of customer satisfaction
Perfect knowledge of the Office package
Good command of the English language (read, spoken, written)
The command of Navision is a plus
Knowledge of the Furniture Industry with a minimum of 1 year experience is a plus

Job Responsibility

Reporting directly to the Furniture Solutions department Director
You will be the link between the purchase orders sent to suppliers and the logistics partner
Your main tasks will be to ensure the administrative processing of sales orders and to make sure that they are complete and comply with our internal procedures
Amongst others, this includes managing, registering, and tracking orders, as well as communicating with the customers (from order entry to delivery, billing, and payment of invoices)
placing purchase orders and ensuring the supplier has received them
Verification of all manufacturer order confirmations
Meeting with project managers and coordination with the logistics to all project details are captured to ensure smooth running of delivery and installation
Financial closing of orders
Register purchase orders
Prepare delivery receipts, logistics books and procurement trackers

Fulltime

Business Support Admin Assistant

The Special Missions (SpM) Business Support Admin Assistant reports to the Speci...

Location

United Kingdom , Doncaster

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Previous admin experience
Can work well under pressure in a fast-paced environment
Have a can-do attitude
Previous finance experience is desired
Applicants must be able to demonstrate the Right to Work in the UK
A driving license is preferred

Job Responsibility

Assisting with day-to-day SpM financial issues
Organising meetings
Managing Excel financial databases and records
Preparing customer invoices, quotes, and associated documents
Preparing customer reports and statistics
Answering the telephone, managing calls, and taking messages
Flight hours verification for billing
Booking and monitoring HOTAC, Transport
Processing new starters and leavers including sending joining instructions
Tracking purchases, equipment signed out to crew, and uniform ordering

What we offer

25 days holiday per year from day one plus bank holidays
5% matched Pension scheme
Group Life Insurance
Health and Wellbeing benefits including Private Health Care and an EAP

Fulltime

Business Development & Client Support Assistant

Join Our Team as a Commercial & Client Support Assistant! Are you ready to embar...

Location

United Kingdom , Elephant & Castle

Salary:

32240.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Developing a sales pipeline and build a comprehensive lead database
Surveying, preparing and writing bids and re-tenders for new and existing clients
Maintaining and enhancing Sales Reference Library
Managing accounts for select customers
Assisting with client costings and annual London Living Wage increases
Collaborating on ESG and carbon performance data
Engaging in social media and marketing initiatives

Job Responsibility

Developing a sales pipeline and build a comprehensive lead database
Surveying, preparing and writing bids and re-tenders for new and existing clients
Maintaining and enhancing Sales Reference Library
Managing accounts for select customers
Assisting with client costings and annual London Living Wage increases
Collaborating on ESG and carbon performance data
Engaging in social media and marketing initiatives

What we offer

Early Finish on Fridays but still being paid for that hour
1% commission for new business generated from self-sourced leads (subject to criteria)
Potential Christmas bonus (Director discretion)
Phone, tablet, and travel allowances
Employer pension contributions

Fulltime

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Business Support Assistant

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