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This is an exciting new role opportunity for someone to work in a challenging and fast learning environment as a Business Support Assistant with PA elements to the role. You will be involved in a variety of tasks supporting the business across different departments. The role will include training on Adsyst processes and procedures and any other essential areas that will aid our management team, this will include some time spent at our head office in Yateley, Hampshire. This pivotal role will be to ensure the Senior Engineering Delivery Manager’s day-to-day operations run smoothly, enabling him to focus on strategic initiatives and prioritise tasks. This role will provide a key link between the Project Managers and the Senior Engineering Delivery Manager. We are looking for someone who is proactive, organised, concise, has good attention to detail and excellent writing proficiency/literacy skills, enabling them to assist with a variety of demands from the business.
Job Responsibility
Provide efficient PA support to the Senior Engineering Delivery Manager assisting them to fulfil their responsibilities and activities of their role
Managing diaries and task lists, including appointments and meetings, provide administrative support, such as planning and scheduling events, and handling correspondence
Completing and submitting Senior Engineering Delivery Managers timesheets on a weekly basis
Assisting with Project Support on an administrative basis
Logging and keeping track of office uniform and PPE
On boarding processes for new joiner
Assigning visitors ID badges and signing them in & out of the building
Full Management of the London Stores room
Monitoring of the London office Credit card and logging all activities
Monitoring allocation of access to Company vans between employees
Ordering all essential office stationary / stock ie, tea, coffee, sugar, milk etc on a daily basis
Looking after the London office car parking rota and updating the portal
Assisting the wider team when required with administration activities such as answering phones and taking messages
Any other adhoc duties
Requirements
Minimum qualification A-Levels in English and IT
Previous experience within a Personal Assistant or Executive Assistant role, supporting at executive level
Confident individual who can demonstrate strong communication and customer service skills and will have the ability to build relationships quickly
The ability to thrive both independently and as part of a team
Good IT literate in Word, Excel, PowerPoint and Outlook
Proactive and a flexible team player who enjoys working in a fast-paced environment and you will take a methodical approach to tasks, ensuring attention to detail
Excellent verbal and written communication
Excellent Time Management and Organisation
Clean UK Driving License
Must be eligible to work in the UK
What we offer
Auto enrolment pension scheme (including Salary Sacrifice/Exchange for Pension Payments if desired)
25 days holiday (rising to 30 days after 5 years service)
Private Health Scheme (after 1 year service)
Sick pay (after 6 months service)
Death in Service Plan (after 5 years service)
Access to our Wellbeing programme operated through COGG
Access to 24/7 365 days confidential employee counselling service, free for employees and their families
Access to our Training Hub (various training courses available)
Annual Personal development and salary reviews
Free parking at all our offices (Subject to availability & any company parking policies or parking rotas that may be in effect)
Access to company vans or pool cars (company car scheme also available)
Access to Perkbox
Free social events, team building days and Christmas party weekend break (partners included)