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This is a hands-on, high-impact operational leadership role. You will be responsible for ensuring that the business functions effectively on a daily basis: work is completed, billed, collected and reported; teams are supported with strong processes and systems; and operational obstacles are identified and removed quickly. You will act as the central point of operational control for the office, providing the Managing Director with clear, accurate reporting and insight, while proactively implementing improvements to processes, systems and performance management. This role is ideal for someone who thrives on process, data, control and delivery, and who enjoys creating structure in a fast-paced, growing professional services environment.
Job Responsibility:
Own the day-to-day operational running of the office, ensuring all support functions work together seamlessly
Ensure work is completed on time to enable accurate billing and prompt invoicing
Monitor and actively manage debtor reports, supporting revenue collection and cash flow
Track, manage and report on daily, weekly and monthly KPIs, ensuring performance standards are met
Identify operational bottlenecks and remove obstacles that prevent teams from performing at their best
Design, implement and continuously improve robust, scalable processes across the business
Set up controls, reporting and workflows that create visibility, accountability and consistency
Champion the effective use of systems and software, including identifying opportunities for new tools or automation to improve efficiency
Lead or support system changes, upgrades and process rollouts, ensuring adoption and compliance
Ensure the smooth running of the office, including holiday rotas, capacity planning and cover across departments
Oversee office budgets and expenditure, ensuring cost control and value for money
Coordinate facilities, front-of-house standards, compliance requirements and health & safety
Maintain strong oversight of administration, HR support, IT coordination and general business services
Support, organise and enable business support teams to perform effectively and consistently
Put in place performance monitoring, clear expectations and regular feedback
Foster a positive, high-energy office culture where people feel supported, valued and motivated
Ensure the team experience is considered — from practical support through to initiatives that make the office a great place to work
Act as a trusted operational partner to the Managing Director
Provide clear, timely and accurate management information, dashboards and insights
Respond quickly to ideas and initiatives from the MD, translating them into practical implementation plans
Support strategic projects and business improvements as the firm grows and evolves
Requirements:
Proven experience in a business operations, practice management or central support role, ideally within accountancy or professional services
Strong understanding of billing, cash flow, debtor management and operational KPIs
Demonstrable experience designing, implementing and improving processes and controls
Highly organised with the ability to manage competing priorities while maintaining operational discipline
Strong analytical mindset with confidence using data to drive decisions and improvements
Technically confident, with strong Microsoft Office skills and experience working with practice management or business systems
Energetic, proactive and hands-on — someone who genuinely owns outcomes, not just tasks
Process-driven with a passion for structure, efficiency and continuous improvement
Commercially aware, with a clear understanding of how operations drive revenue and profitability
Confident communicator, able to influence at all levels and bring people with you through change
Resilient, adaptable and comfortable working in a growing, evolving business
Professional, trusted and responsive, with the credibility to act as the operational right-hand to the MD
What we offer:
23 days holiday plus bank holidays, plus an additional day for your birthday
Company pension scheme
Death in service cover
Agile working and some remote working (post-probation)