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JLL Logo JLL · Office Administration

Business Support, Administrative Assistant

United Arab Emirates, Dubai · Job Posted February 21, 2026
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Job Description

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Responsibility

  • Reporting directly to the Furniture Solutions department Director
  • You will be the link between the purchase orders sent to suppliers and the logistics partner
  • Your main tasks will be to ensure the administrative processing of sales orders and to make sure that they are complete and comply with our internal procedures
  • Amongst others, this includes managing, registering, and tracking orders, as well as communicating with the customers (from order entry to delivery, billing, and payment of invoices)
  • placing purchase orders and ensuring the supplier has received them
  • Verification of all manufacturer order confirmations
  • Meeting with project managers and coordination with the logistics to all project details are captured to ensure smooth running of delivery and installation
  • Financial closing of orders
  • Register purchase orders
  • Prepare delivery receipts, logistics books and procurement trackers
  • Onsite presents for project delivery and installation to ensure projects are running smoothly where required
  • Update statistics and team sales reports
  • if required, follow up on the validation of purchase orders & supplier invoices
  • Customer invoicing
  • Onboarding new suppliers and ensuring they comply to JLL standards

Requirements

  • Organised and thorough
  • Flexible and multi-disciplinary
  • Team spirit
  • Be proactive
  • Autonomous and able to take initiatives
  • Have a keen sense of customer satisfaction
  • Perfect knowledge of the Office package
  • Good command of the English language (read, spoken, written)
  • The command of Navision is a plus
  • Knowledge of the Furniture Industry with a minimum of 1 year experience is a plus

Nice to have

  • The command of Navision is a plus
  • Knowledge of the Furniture Industry with a minimum of 1 year experience is a plus
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