Business Operations Specialist

Manage all aspects of vendor scheduling, including configuring the online scheduling tool, conducting stakeholder outreach, preparing read-ahead materials, and formatting Microsoft Teams invitations. Utilize AI tools to create pre- and post-meeting materials, including Snapshots and After-Action Recap Reports. Review vendor capability submissions and assign the appropriate Subject Matter Experts. Assist in tracking and reporting key performance indicators, while conducting basic data analysis to identify trends and provide insights for process improvements. Manage the group email inbox and deliver concierge-level service by promptly addressing stakeholder inquiries and requests. Support market research initiatives by developing Requests for Information (RFIs) and executing targeted outreach efforts to maximize stakeholder visibility. Organize and maintain file repositories, ensuring information accuracy and up-to-date documentation.