Business Operations Coordinator Job at Realta Fusion Inc. (Madison)

Business Operations Coordinator

Realta Fusion Inc.

Location:
United States , Madison

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Help power the future—literally. Realta Fusion’s Business Operations Coordinator, you’ll keep our high-energy startup spinning smoothly. One part logistics master, one part communications coordinator, you’ll oversee everything from supply runs to social media analytics. You’ll work with passionate scientists, engineers, and builders who are chasing the dream of clean, abundant energy for everyone on Earth (and beyond). If you’re ready to organize, optimize, and energize, welcome aboard. Realta Fusion is a rapidly growing start-up developing compact magnetic mirror fusion energy systems to address the biggest challenge of our time – tackling global climate change while ensuring a sufficient energy supply for at least ten billion people on (and off) earth. We are building a team with diverse talents dedicated to making fusion energy a real solution to humanity’s most pressing problem.

Job Responsibility:

Operations & Facilities Coordination (50%): Manage office operations including space planning, and facilities coordination
Coordinate internal events, meetings, and company celebrations
Oversee office supplies, equipment inventory, and restocking processes
Support office expansion logistics including vendor scheduling and setup coordination
Maintain IT hardware inventory and track support tickets
Manage software license tracking
Manage Sharepoint updates
Purchasing & Vendor Coordination (25%): Manage the JIRA purchasing queue — submit, track, and close out purchase requests
Gather quotes and create purchase orders for hardware/software, office supplies, and swag
Maintain vendor contact list and support vendor onboarding
Support basic procurement tracking (PO logs, vendor management, and purchasing receipts)
External Affairs Coordination (25%): Managing and meta-tagging photo and video files
Updating external newsletter contact distribution list
Social media monitoring and recurring data/trend analysis
Copy-editing text for internal and external communications
Coordinating branded asset/swag deliveries for conferences and events
Handling recurring subscription service payments and renewals

Requirements:

2-4 years of experience in administrative, operations, or office coordination roles
Excellent organizational and project management skills
Strong attention to detail and comfort managing multiple concurrent priorities
Proficiency with Microsoft 365 and basic Excel/Sheets tracking
Clear and professional written communication and vendor interaction skills
Familiarity with social media platforms (LinkedIn, X/Twitter, YouTube, etc.) and analytics dashboards
Ability to handle confidential and sensitive information with discretion

Nice to have:

Experience with JIRA, SharePoint, or equivalent workflow systems
Comfortable with IT coordination and asset management processes
Basic design or layout familiarity (Canva, Adobe Express, PowerPoint design) for branded materials
Experience tracking marketing metrics or engagement data (Excel/Sheets reporting, dashboards, etc.)
Interest in or familiarity with clean energy, climate tech, or advanced R&D industries

What we offer:

Competitive compensation package, including equity stock options
Comprehensive benefits including health, dental, and vision insurance, plus a 401(k)
Flexible paid time off (PTO) to support work-life balance

Additional Information:

Job Posted:
January 04, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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