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Microsoft Corporation Logo Microsoft Corporation · IT - Administration

Business Operations Co-Ordinator

Australia, Sydney · Job Posted May 31, 2026
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Job Description

The Business Operations Co-Ordinator provides critical support to the Business Operations team, ensuring smooth execution of procurement activities, financial governance, contracts administration, and operational reporting. This role is ideal for someone highly organised, detail‑driven, and confident working with multiple stakeholders across procurement, finance, legal, and vendor management. The successful candidate will manage purchase orders, review quotes and contracts, maintain governance standards, and support key reporting and quality assurance processes.

Job Responsibility

  • Create, process, and manage Purchase Orders (POs) in alignment with procurement policies
  • Track PO lifecycle through to completion, ensuring timely approvals and processing
  • Liaise with suppliers and internal teams to resolve PO issues or delays
  • Co-ordinate routing of contracts, SOWs, and amendments for internal review and approval across Legal, Procurement, Finance, and Business stakeholders
  • Ensure all documents follow correct governance workflows and meet compliance requirements
  • Maintain version control and audit readiness for all contract-related materials
  • Review supplier quotes and contracts to extract key details (scope, pricing, terms, renewal dates, deliverables)
  • Validate alignment between quotes, contract terms, and PO requirements
  • Identify inconsistencies or risks and escalate to appropriate teams for clarification
  • Compiling, formatting, and presenting operational and financial reports
  • Create dashboards, trackers, and performance metrics for suppliers and internal operations
  • Review, validate, and reconcile supplier invoices against POs, quotes, contracts, and delivery status
  • Flag inaccuracies and co-ordinate issue resolution with vendors, Finance, and Business stakeholders
  • Maintain structured logs and records for PO status, contract approvals, invoice audits, and reporting cycles
  • Ensure all documentation meets audit requirements and is consistently up‑to‑date
  • Work closely with Business Operation Managers, Finance, Legal, Procurement, and external suppliers
  • Facilitate smooth communication and follow-ups across teams to ensure timely approvals and accurate documentation
  • Use Excel for data analysis (pivot tables, formulas, VLOOKUP/XLOOKUP, charts)
  • Use Word for drafting SOPs, summaries, workflows, and formal communications
  • Use PO, invoice processing, and document routing systems (e.g., SAP, Coupa, Ariba, or similar)

Requirements

  • High School Diploma, GED, TAFE or equivalent with at least 2 yrs industry work experience
  • Strong proficiency in Microsoft Excel (pivot tables, formulas, charts) and Word (templates, formatting)
  • Indepth knowledge and experience with PO systems and processing, invoice processing tools, and procurement platforms
  • High attention to detail and strong organisational abilities
  • Indepth understanding and ability to extract, interpret, and verify details from quotes, contracts, and invoices
  • Strong stakeholder management and communication skills
  • Ability to work both independently and collaboratively across multidisciplinary teams
  • Ability to meet Microsoft, customer and/or government security screening requirements
  • Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter
  • Citizenship Verification: This position requires verification of Australian Citizenship to meet federal government security requirements, including verification of an Australian Passport
  • NV1/2, PV Clearance Assessment: This position may require an enhanced background check conducted through the Australian Government Security Vetting Agency

Nice to have

  • Prior indepth experience in business operations, purchase order processing, procurement, vendor management, finance administration, and contracts administration
  • Familiarity with contract governance workflows or approval routing systems
  • Experience working with Legal, Finance, and Procurement functions
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