Business Operations Assistant

• Welcome visitors and serve as a courteous first point of contact for clients, creating a positive and helpful office experience
• Answer incoming calls and email inquiries, route messages appropriately, and provide timely responses to routine questions
• Perform a range of clerical and administrative duties, including filing, document preparation, and general office coordination
• Scan, organize, and maintain digital and paper records to support accurate and accessible document management
• Assist with accounts payable activities by reviewing invoices, tracking submissions, and supporting payment processing tasks
• Enter, update, and maintain office data with a high level of accuracy to ensure reliable records and reporting
• Support client-facing communications with a friendly, outgoing approach that reflects the organization's service standards
• Use office technology and business software effectively to complete daily assignments and keep workflows moving smoothly.

• Prior experience in an office support, receptionist, or administrative assistant role
• Hands-on exposure to accounts payable processes and related recordkeeping
• Strong verbal and written communication skills with the ability to interact effectively with clients and colleagues
• Comfortable using office technology, email systems, scanning equipment, and general business software
• Ability to manage data accurately and maintain organized files and documentation
• Friendly and detail-oriented demeanor suited for a client-facing environment
• High level of reliability, attention to detail, and consistency in day-to-day work.

Bilingual Spanish language skills are preferred.

• Medical
• vision
• dental
• life and disability insurance
• company 401(k) plan