Business Operations Administrator Job at 360 Resourcing Solutions (Edinburgh)

Business Operations Administrator

This role plays a pivotal part in orchestrating all internal and external events...

Location

United States , Tampa

Salary:

Not provided

Aero Simulation, Inc. (ASI)

Expiration Date

Until further notice

Requirements

Minimum one year experience in a general office/administrative support environment, with HR or finance background preferred
Must possess superior customer service skills with excellent interpersonal skills that can communicate effectively with various levels of the organization
Must have strong working knowledge of the Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, Visio, Teams) with intermediate to advanced working knowledge of Microsoft Excel (preferred)
Must be extremely detail oriented, well organized and able to prioritize multiple tasks in a fast-paced environment
Must manage time efficiently with the ability to effectively balance multiple events at different stages
Must reliably and consistent attendance, follow instructions, respond to management direction
Must have the proven ability to maintain confidentiality and appropriately handle sensitive information with tact and discretion
Must be personable, upbeat, and professional communication style
Professional demeanor and appearance
General knowledge of Human Resources operations/procedures (preferred)

Job Responsibility

Serve as the primary contact for guests, providing a warm welcome and managing security protocols
Operate the front desk phone, routing calls and messages efficiently
Oversee the scheduling of conference rooms and event calendars
Handle incoming mail and manage express mail services
Procure, stock, and distribute office supplies
Draft, compose, and oversee various written materials
Maintain and report data in designated computer systems
Function as a Notary
Lead and support varied special projects
Ensure work area and common areas are clean, organized and presentable

What we offer

Employee Stock Ownership Plan (ESOP)
Flexible work environment
Generous paid time off
Professional development opportunities
Industry competitive compensation
Medical insurance
Dental insurance
401k

Fulltime

Business Operations Administrator

Business Operations Administrator will be handling communications through emails...

Location

United Kingdom , Dundee

Salary:

24570.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experience within administration
Competent in the use of Microsoft Office such as Excel Word and email
Excellent attention to detail
Willing to learn the regulations needed for the role such as GDPR and gaining awareness of industry changes

Job Responsibility

Monitor the quality of output as per specified requirements and deadlines
Ensuring correspondences are issued correctly
Handling communications through emails and telephone calls across the business and to our clients/customers
Creating checking and filling our documents making sure they are accurate

What we offer

Staff benefits designed to suit you – from discounts on retail shopping travel and socialising to health & wellbeing
24 days of annual leave plus all bank holidays
Cycle to work scheme
Pension Contribution
Great life work balance
Simple and Achievable Bonus Scheme
Friendly Office Work Environment

Fulltime

Business Operations Administrator

Business Operations Administrator role in a thriving family-owned business based...

Location

United Kingdom , Newcastle Upon Tyne

Salary:

23250.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong attention to detail
Proficiency in Microsoft Suite
Experience with Sage 50 is desirable
Flexible and adaptable approach to work
Previous experience in sales administration or order dispatch is a plus

Job Responsibility

Processing customer orders from start to finish
Liaising with customers and suppliers
Raising purchase orders and handling inquiries
Managing filing and general office duties
Picking and labelling products for dispatch
Checking deliveries against notes and updating stock records

What we offer

Free onsite parking
Onsite shower facilities
20 days of annual leave plus bank holidays
Christmas shutdown
Company pension plan
Office dog

Fulltime

New

Business Operations - Executive Administration

The Mission Integration Administrative Lead provides senior-level administrative...

Location

United States , El Segundo

Salary:

90000.00 - 110000.00 USD / Year

Tecolote Research

Expiration Date

Until further notice

Requirements

Minimum of 10 years of administrative, executive support, staff support, or mission support experience
Demonstrated experience supporting Department of Defense, United States Air Force, or United States Space Force organizations
Experience utilizing TMT and/or ETMS for task management and executive action tracking
Experience processing travel through the Defense Travel System (DTS)
Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint
Strong organizational, communication, and customer service skills
Experience coordinating actions among multiple stakeholders while managing competing priorities and deadlines
Ability to work independently with minimal supervision in a fast-paced operational environment
Bachelor’s Degree (BA/BS) from an accredited institution
Active Secret Security Clearance

Job Responsibility

Serve as the lead administrative professional supporting Mission Integration leadership and staff
Manage, track, and coordinate organizational actions utilizing TMT and ETMS, ensuring timely responses and closure of taskers
Monitor task status, suspense dates, and action officer inputs
provide regular status updates and executive-level reports
Coordinate leadership calendars, meetings, conferences, and special events
Prepare, review, and maintain correspondence, reports, briefing materials, meeting minutes, and executive communications
Coordinate and process official travel arrangements through DTS, including authorizations, vouchers, and travel reconciliation
Develop and maintain tracking systems, dashboards, and metrics to support organizational performance and leadership decision-making
Facilitate internal and external communications across government, military, and contractor organizations
Support staff synchronization efforts, meeting preparation, agenda development, and action item tracking

What we offer

Health & Welfare
Company Paid
Major Medical Insurance for employees and family members
Dental Insurance for employees and family members
Vision Insurance for employees (employee-paid for family members)
Group Life Insurance
Accidental Death and Dismemberment Insurance
Travel Accident Insurance
Long-Term Disability
Voluntary

Fulltime

New

Business Operations Analyst

Cella by Randstad Digital is partnering with a premier, global organization to i...

Location

Canada , Toronto

Salary:

39.00 - 41.00 USD / Hour

Randstad

Expiration Date

August 08, 2026

Requirements

3+ years of professional experience in operations, finance, corporate administration, or project management
Proven ability to manage complex, end-to-end processes and program manage effectively across multiple stakeholder groups
Experience with Salesforce and managing technology platform integrations
Exceptional organizational, communication, and relationship-building skills
A strategic problem-solver who is highly adaptable, eager to learn, and focused on delivering impactful business results

Job Responsibility

Oversee the onboarding of vendors and management of Statements of Work (SOWs), ensuring strict compliance with corporate policies
Support budget management, reviews, vendor invoicing, Purchase Orders (POs), invoice processing, and financial reconciliations
Build and maintain comprehensive reporting dashboards using enterprise tools to track performance
Manage the existing business technology stack and ensure all system integrations function properly
Partner with sales, IT, finance, and other internal teams to align on strategic project plans and track implementation
Apply creative thinking and strategic problem-solving to identify process bottlenecks and implement scalable efficiencies

What we offer

Impactful Work: Take full ownership of complex, end-to-end projects and drive meaningful operational efficiencies
Collaborative Environment: Work cross-functionally with diverse internal teams, including Sales, IT, and Finance
Professional Growth: Expand your strategic thinking and program management capabilities within a supportive, forward-thinking corporate culture
Competitive Representation: Partnering with Cella means you have dedicated talent experts advocating for your career advancement

Accounting And Business Operations Manager

Location

United States , Phoenix

Salary:

Not provided

Real Time Consulting

Expiration Date

Until further notice

Requirements

Bachelor's degree in Accounting
10+ Years relevant and proven work experience in a corporate environment in an Accounting Manager role with same level of responsibilities
Strong understanding of accounting, finance, and management principles
Experienced knowledge of audit preparation and document retention requirements
5+ years of Payroll processing
Strong experience with evaluating, developing, and improving department controls, systems, and procedures that increase accuracy and efficiency
Knowledge of QuickBooks a big PLUS
Experience in writing and assessing Policies and Procedures for Accounting
Intermediate user of MS Word, MS Outlook
Advanced user of MS Excel (pivot tables, linking, charting)

Job Responsibility

Collaborate and oversight with the CFO on the Financial aspects of the company and the accompanying Business Operations activities and functions
Managing and conducting efforts supporting month end & year-end close preparations
Review and/or preparation forecasts, analysis, project proforma and actual to budget comparisons
Maintaining accurate and complete financial records and participating in reconciliations and audits
Overseeing the daily activities of the accounting department and ensuring that all major projects, month-end, and year-end reports are completed accurately and on time
Qtly tax filings reconciliations and out of state filing and payment audits (collaborate with the PR company who completes them)
Worker's Compensation Insurance plan administration – renewals and annual Audits
Oversight and audit the AP and cost processes and activities
Investigate and resolve discrepancies in all expense accounts under tight deadlines
Identify any process and procedure inefficiency and collaborate on solution implementations

What we offer

2 weeks PTO
8 Holidays
Insurance Benefits =>Health 90%/ Dental 100%/ Vision 100%
401K plan
flexible schedule
professional office environment
casual attire

Fulltime

New

Senior Associate Business Operations Specialist

The Senior Associate Business Operations Specialist is a developing subject matt...

Location

Singapore , Singapore

Salary:

Not provided

NTT DATA

Expiration Date

Until further notice

Requirements

Understanding of business and/or operational processes and policies
Ability to produce a high quality of work
Communication skills, including the ability to be influential and persuasive with stakeholders
Ability to establish and maintain good working with senior level stakeholders
A high degree of accuracy and attention to detail
Good planning and organization skills
Good problem analysis and solving skills
Ability to multitask and work independently
Demonstrate high ethics and adherence to company values
Displays good analytical and reasoning skills

Job Responsibility

Manages day-to-day business operations of a business area(s)
Optimizes operational processes and procedures for maximum efficiency while maintaining quality standards
Assists with the implementation of new processes, policy and procedures within a business area(s)
Identifies ways to improve stakeholder experiences
Interacts with various stakeholders such as vendors and other internal stakeholders to resolve queries
Tracks and reports on business operational performance across business area(s)
Maintains policy and procedure documents
Manages ad hoc business operations type projects or programs
Drives increased data quality and solving challenging operational business goals
Spends time developing improvement plans to solve business problems

Fulltime

New

Business Operations And Data Analyst

The Division of Behavioral Health and Recovery (DBHR) is seeking to hire a Busin...

Location

United States , Chicago

Salary:

6820.00 - 9875.00 USD / Month ▼

Illinois Department of Public Health (IDPH)

Expiration Date

June 26, 2026

Requirements

Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, supplemented by a master's degree in business or public administration, with coursework in areas such as economic theory, accounting and finance, organizational theory, and operations research
Requires three (3) years progressively responsible professional experience in management operations analysis
Requires the ability to travel in the performance of job duties
Requires the ability to utilize Microsoft Office Suite such as Excel, Access, and PowerPoint in the development of reports, etc.
Requires the ability to utilize office equipment, including personal computers and basic computer skills

Job Responsibility

Serves as a Business Operations and Data Analyst in a lead project role for state and federal data matters by conducting operations, analytical and statistical reviews of Substance Use Disorder (SUD) grant, contract and service data to support Division of Behavioral Health (DBHR) management in decision making
Based on grant and data-driven project goals and objectives, develops and implements electronic work plans to manage routine and ad-hoc data-related projects and resources, as well as documents the unit's processes and procedures
Coordinates and supports, both onsite and remote, DBHR end-user office hardware and software needs, including training and problem resolution
Performs routine and ad-hoc quality control tests and generates corresponding management operation and evaluation communication, reports, visualizations and presentations to ensure the integrity and validity of data from, but not limited to, DBHR's client and service reporting system, licensing, and contract management systems
Monitors and develops procedures and processes to improve and maximize DBHR and contractual reporting/dashboard systems
Initiates and designs new or revised data collection techniques and forms, including tracking logs
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

What we offer

A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick days annually
10-25 days of Paid Vacation time annually
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules
12 Weeks Paid Parental Leave
Deferred Compensation Program
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)

Fulltime

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