Business Office Specialist

• Inputs patient visit data from paper visit verification into the billing system to ensure accurate and timely billing and payroll processes
• Input/generation of client data into HomeCare HomeBase with attention to detail and high level of accuracy for admissions and recertifications
• Maintains tracking system for physicians' orders to maintain compliance in the billing processes
• Notifies Director of Operations or designee as needed when documentation is delinquent from staff
• Copies and distributes completed admission and patient information and all signed orders to appropriate staff
• Responsible for pulling medical records and printing claims for billing review each billing cycle
• Assists with checking of billing frequencies and orders every billing period
• Assembles and organizes forms for admission packets, discharge packets, and post-hospital admission packets
• Assembles new admission charts to import to EMR
• Maintains security of patient records in locked files
• Maintains filing of medical records, physicians' orders, lab reports, progress notes, and clinical notes on active and discharged patients in EMR
• Conducts clerical audit on discharged charts and processes according to company policy
• Tracks and maintains log of Medicaid and funding source records and orders
• Performs verification and ongoing monitoring of Medicaid authorizations, approvals, and visits as directed
• Assists the Clinical Manager or designee with payor follow-ups, as needed
• Maintains office and medical supply inventory
• Maintains ongoing scheduling of patient visits
• Performs general office duties including, but not limited to, answering the telephones, greeting visitors, and handling the incoming/outgoing mail
• Performs other duties as assigned

• High school diploma or equivalent
• Two (2+) years' general office experience, with one (1+) of those years having experience data entry or word processing functions
• Working knowledge of office practices and procedures
• Strong computer/data entry and software skills

Knowledge of medical terminology