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Business Office Manager

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Dewolfe Place

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Location:
United States , Altoona

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

17.00 - 21.00 USD / Hour
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Job Description:

The Business Office Manager is responsible for the direct management and supervision of the business office at a community. Coordinates and oversees all human resources, payroll, billing, and operational processes within the department.

Job Responsibility:

  • Prepares and submits necessary documentation for resident move-ins, move-outs, transfers, recurring billing changes and ancillary charges
  • Oversees cash controls including the depositing and posting of cash receipts
  • Maintains daily cashbooks for operational accounts and prepare monthly bank reconciliation
  • Monitors and oversees the processing of accounts payable
  • Ensures department manager’s complete appropriate assignment of departmental expenses and supporting documentation is executed and maintained
  • Prepares and enters journal entries and maintains appropriate sub schedules for Balance Sheet accounts
  • Reviews and distributes the monthly financial statements
  • Prepares Management reports as requested
  • Maintains team members, residents, vendor, and financial accounting files in accordance with established policies and requirements
  • Interfaces with residents on billing/collection issues
  • Oversees preparation and maintenance of resident files, records, and reports
  • Creates set-up and oversight for Health Center resident’s/patient’s private accounts and prepares necessary reports to adhere to State, Local and Federal guidelines
  • Effectively and efficiently develops, facilitates and implements all phases of the recruitment process ensuring top talent is recruited and hired
  • Collaborates with Department Heads to ensure staffing needs are met
  • Proactively initiates recruiting for all Departments while ensuring timely and robust job postings are attracting viable candidates
  • Communicates regularly with ED and Department Heads on the status of recruitment efforts
  • Ensures thorough reference checks prior to offer ensuring appropriate vetting
  • Initiates all required background checks post offer
  • Upon offer acceptance, initiates electronic onboarding ensuring the new hire completes the information timely
  • Ensures the new hire materials/forms and documents are professional and appropriate meeting Discovery and regulatory requirements
  • Ensures all new hires complete required new hire documentation and training timely and according to regulatory requirements
  • Conducts a professional and thorough orientation with new hires, ensuring a smooth transition into the community and department
  • Initiates online learning portal classes for the new hire ensuring the new hire understands how to access and completes the training timely
  • Monitors and follows up on all PPD testing requirements, all license renewals, background checks and I-9s
  • Ensures the new hire is set up in the HRis is set up correctly, appropriately and timely for first check
  • Responds timely to all active and termed Team Member questions
  • Provides Human Resource policy guidance to both Team Members and leadership. Ensures Human Resource related policies are consistently followed
  • Collaborates with Regional HR Director regarding performance management problems (Disciplinary Actions). Ensures ED and Regional HR Director are apprised of serious allegations and concerns such as discrimination and harassment
  • Strictly maintains confidentiality related to employment matters
  • Ensures Team Member Appreciation activities are carried out consistently and maintains a pulse on Team Member feedback/opinions
  • Runs Team Member reports monthly and monitors status of current Team Members. Ensure appropriate documentation is submitted by Department Head for all changes
  • Ensures documented approvals are submitted by Department Heads on change forms. Updates and maintains accurate Team Member information in the HRis
  • Ensures Department Heads have reviewed and updated their Team Members’ hours each payroll and pulls applicable payroll reports/files and forwards to Payroll Partner timely
  • Provides anniversary reports to Department Heads on a monthly basis and ensures reviews are issued timely
  • May support Team Member concerns and effectively resolves/de-escalates matters. Elevates to ED and Regional HR where appropriate
  • Ensures a safe and secure work environment for team members and leads the Safety Committee
  • Ensures Team Member injuries are documented and forwarded to W/C partner timely. Monitors status of injury/light duty and ensures appropriate medical documentation is submitted timely
  • Conducts Exit Interviews and prepares monthly/quarterly summary for ED
  • Responds to Unemployment claim detail requests and submits required documentation timely
  • Contributes and assists with the compilation of information for weekly reports
  • Performs other duties as assigned by the Supervisor
  • Ensure controls are in place for corporate policies (related to SOX), and ensure all documentation and policies are reviewed and submitted
  • Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees
  • planning, assigning, and directing work
  • appraising performance
  • rewarding and disciplining employees

Requirements:

  • Bachelor’s degree in accounting with one year experience as an Accountant, or related degree preferred
  • Associate’s degree in accounting with two to three years related experience
What we offer:
  • medical
  • dental
  • vision
  • life and disability insurances
  • paid time off
  • paid holidays
  • 401(k) plan with company match
  • Employee Assistance Program
  • accident insurance policies

Additional Information:

Job Posted:
January 06, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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