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Leisure Care Logo Leisure Care · Office Administration

Business Office Coordinator

United States, Livermore Employment contract 22.00 - 25.00 USD / Hour · Job Posted June 15, 2026
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Job Description

Our hospitality-based care services and superstar employees (like you!) inspire new and creative ways of doing business and serving our residents and their families. Our employees are the heart of Leisure Care communities, working to make our communities feel just like home. Our teams work together to bring premier dining, personalized fitness, and engaging activities to older adults while also making a profound difference in the lives of our residents and their families. We are now seeking a Business Office Coordinator to join our team! The Business Office Coordinator is responsible for keeping accurate financial records for the community and coordinating the community business office in partnership with the General Manager.

Job Responsibility

  • First contact with residents, family members, and other employees visiting the business office, answering questions or concerns
  • Manage resident charges through our eMenu, and Square software programs
  • Handle petty cash transactions ensuring proper documentation and accountability of company funds
  • Assist in preparation of monthly resident invoicing, enveloping, and distributing in an accurate and timely manner
  • Process vendor invoices for accuracy and timely payments to vendors
  • Review vendor past due statements to resolve discrepancies and maintain accurate accounts payable records
  • Ensure accurate maintenance of resident and employee files through timely and organized document management
  • Reviews payroll information for accuracy. Acts as liaison between department heads, General Manager and corporate office regarding payroll matters
  • Facilitate the onboarding process for new employees by preparing and coordinating communications and documentation to ensure a seamless transition into our community

Requirements

  • Attention to detail
  • Excellent organizational skills
  • Must demonstrate the ability to manage frequent interruptions and shifting priorities while maintaining focus and efficiently returning to tasks
  • The ability to communicate well with persons who are aging or have dementia, family members, and all levels of management
  • Knowledge of Microsoft Office products (Word, Excel, Outlook, PowerPoint.)
  • Payroll and benefits administration is required

What we offer

  • Medical, Dental and Vision
  • Early Wage Access (access to earned wages when needed!)
  • 401(k)
  • 10 days vacation & 1 hour sick leave earned for every 30 hours worked
  • Bereavement & Jury Duty Leave
  • 6 Holidays
  • 2 Float Holidays
  • Flexible Spending Accounts (Health and Dependent Care)
  • Meal Discounts
  • Tuition Assistance
  • Short Term Disability
  • Term Life Insurance
  • Term AD&D
  • Critical Illness
  • Hospital Indemnity
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