CrawlJobs Logo

Business Immigration Coordinator

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , Irvine

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Job offer has expired

Job Description:

We are looking for a Business Immigration Coordinator to join our team in Irvine, California. This is a Contract to permanent position offering an opportunity to contribute to an organization dedicated exclusively to immigration. The ideal candidate will thrive in a dynamic environment, providing essential support and maintaining a welcoming office atmosphere.

Job Responsibility:

  • Welcome and assist visitors by greeting, directing, and announcing them appropriately
  • perform daily administrative duties, including handling packages, immigration mail, and coordinating mass mailings via FedEx
  • maintain office security by monitoring visitor access through logbooks and ensuring security protocols are followed
  • organize and maintain common areas, including light cleaning of the break room and general office upkeep
  • support the team with ad hoc administrative tasks and projects as assigned
  • collaborate with various departments to ensure smooth handling of mail and packages
  • provide assistance in tracking and managing office supplies to ensure availability
  • uphold an organized office environment that reflects the company’s values

Requirements:

  • High school diploma required
  • a college degree is preferred
  • previous experience working as a receptionist or in an office setting is highly desirable
  • familiarity with working in a law firm or a detail-oriented services environment is a plus
  • proficiency in Microsoft Word and Excel is essential
  • strong verbal and written communication skills are required
  • ability to multitask and maintain attention to detail in a fast-paced environment
  • prior experience with administrative or clerical tasks is advantageous

Nice to have:

Familiarity with working in a law firm or a detail-oriented services environment is a plus

What we offer:
  • Medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan

Additional Information:

Job Posted:
April 23, 2026

Work Type:
On-site work
Icon
Robert Half - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Business Immigration Coordinator

Immigration Coordinator II

Bowman has an opportunity for a Part Time Immigration Coordinator II to join our...
Location
Location
United States , Reston
Salary
Salary:
30.00 - 35.00 USD / Hour
bowman.com Logo
Bowman
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Human Resources, Legal Studies, Business Administration, Political Science, International Relations, or related field preferred
  • Two (2+) years of HR, administrative, legal support, or immigration-related experience required
  • Basic working knowledge of U.S. employment-based immigration processes preferred
  • Experience working with HRIS systems (UKG Pro or similar) preferred
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Strong written communication skills for drafting correspondence and documentation
  • Ability to learn and apply immigration laws, regulations, and company policies accurately
Job Responsibility
Job Responsibility
  • Provide administrative and operational support for employment-based immigration matters to ensure compliance with applicable laws and company policies
  • Provide administrative support for U.S. and global employment-based non-immigrant and immigrant visa processes
  • Coordinate with employees, managers, and external immigration counsel to gather required documentation and track case progress
  • Maintain accurate immigration records in HRIS and immigration case management systems
  • Monitor visa expiration reports and assist with timely initiation of extensions, amendments, and employment reverifications (including I‑9 updates)
  • Assist with preparation of visa support letters and required immigration forms
  • Support PERM and permanent residence processes by coordinating documentation and recruitment efforts as directed
  • Track and maintain Public Access Files and other compliance-related documentation
  • Assist with drafting communications and responding to employee inquiries regarding case status and required documentation
  • Help maintain and update immigration policies, procedures, and internal guidance materials
What we offer
What we offer
  • Medical, dental, vision, life, and disability insurance
  • 401(k) retirement savings plan with company match
  • Paid time off, sick leave, and paid holidays
  • Tuition reimbursement and professional development support
  • Discretionary bonuses and other performance-based incentives
  • Employee Assistance Program (EAP), wellness initiatives, and employee discounts
  • Parttime
Read More
Arrow Right

Global Mobility Specialist

As a Global Mobility Specialist, you will be responsible for managing and coordi...
Location
Location
Salary
Salary:
Not provided
jgarecruitment.com Logo
JGA Recruitment Group
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience as a Global Mobility Specialist or in a similar role, managing global mobility programs and assignments
  • In-depth knowledge of global mobility policies, immigration laws, tax regulations, and compliance requirements
  • Strong understanding of international assignment processes, including work permits, visas, and relocation logistics
  • Familiarity with international tax considerations and their impact on globally mobile employees
  • Excellent interpersonal and communication skills to effectively collaborate with employees, managers, and external vendors
  • Strong organizational and project management skills to handle multiple assignments and prioritize work effectively
  • Ability to navigate complex international regulations and work with external legal counsel or immigration specialists
  • Experience in coordinating and managing relocation services, including housing, schooling, and healthcare arrangements
  • Proficiency in using HRIS systems and other relevant HR tools
  • Ability to work independently and collaboratively in a team environment
Job Responsibility
Job Responsibility
  • Manage and coordinate the end-to-end process of global mobility assignments, including relocation, immigration, tax, and compliance
  • Provide guidance and support to employees and managers regarding global mobility policies, processes, and requirements
  • Ensure compliance with immigration laws and regulations in collaboration with external legal counsel or immigration specialists
  • Coordinate and manage work permit and visa applications for international assignments, including supporting documentation and compliance checks
  • Collaborate with HR, payroll, and finance teams to ensure accurate and timely processing of international assignments, including compensation and benefits
  • Provide advice and guidance on international tax obligations and ensure compliance with tax regulations for globally mobile employees
  • Develop and maintain relationships with external vendors, such as relocation providers, immigration firms, and tax consultants
  • Conduct briefings and trainings for employees and managers on global mobility policies, processes, and cultural considerations
  • Support employees and their families during the relocation process, providing assistance with housing, schooling, healthcare, and other relocation-related matters
  • Assist in developing and updating global mobility policies, procedures, and guidelines to ensure alignment with business objectives and compliance with regulations
Read More
Arrow Right

Product Strategy and Business Development Manager

This position will be responsible for developing the overall product strategy fo...
Location
Location
United States , Minneapolis
Salary
Salary:
78000.00 - 156000.00 USD / Year
https://www.allianz.com Logo
Allianz
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 4+ years of experience required including experience leading multiple projects and coordinating with stakeholders and business units
  • Bachelor’s degree or equivalent work experience required
  • Experience in new strategy development and/or project management
  • Must have basic to high proficiency with AI and/or business intelligence
  • You must be legally authorized to work in the U.S. and will not require immigration sponsorship for visa status now or in the future (e.g. H1-B, L-1, TN, etc). If you are currently on CPT/OPT, you are ineligible due to the need for future immigration sponsorship.
Job Responsibility
Job Responsibility
  • Develop business case concepts, strategic roadmaps, and/or go-to-market strategies for at least two business lines, sourcing content from subject-matter experts to ensure full evaluation of all business considerations for Allianz Life
  • Facilitate the product development life cycle to ensure adherence to product development-related controls
  • Provide project leadership for key strategic projects in service of business line strategic roadmaps.
What we offer
What we offer
  • Comprehensive medical and dental plan options
  • Generous time off plan
  • Outstanding 401(k) company match
  • Onsite health center
  • Child development center
  • Fitness facility
  • Convenience store
  • Two cafeterias
  • Employee Resource Groups.
  • Fulltime
Read More
Arrow Right

Immigration Specialist

The Immigration Specialist will oversee all aspects of the US immigration proces...
Location
Location
Salary
Salary:
Not provided
deel.com Logo
Deel
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of business immigration experience, either as a Paralegal or Immigration Specialist
  • 1+ year of experience working in a law firm, corporate, or startup setting
  • Strong writing, logical reasoning, and communication skills
  • Strong client services skills: Experience directly interacting for customers via email, call, and video
  • Experience anticipating clients’ needs and addressing their concerns
  • Experience managing individual pipeline and proven ability to juggle multiple customers and priorities, keeping all customers informed of changes to deadlines
Job Responsibility
Job Responsibility
  • Ensure timely, accurate case completion in alignment with SLAs and internal quality standards
  • Coordinate and schedule calls, consultations, interviews
  • Deliver outstanding client service through clear, professional communication and proactive case management
  • Ensuring and maintaining compliance in their assigned country in accordance with relevant immigration laws and regulations, operational rules and RACI
  • Assessing right-to-work requirements
  • Processing immigration-related administrative tasks such as preparing and submitting immigration applications to the local authorities
  • Liaising with local providers to complete immigration assessments
  • Auditing, maintaining, and updating internal and external mobility-related knowledge in collaboration with stakeholders
  • Providing support to EORs and clients for mobility-related questions or concerns through all available communication channels
  • Managing the entire mobility lifecycle for non nationals including worth authorization check, visa processing, renewals and cancellations
What we offer
What we offer
  • Stock grant opportunities dependent on your role, employment status and location
  • Additional perks and benefits based on your employment status and country
  • The flexibility of remote work, including optional WeWork access
  • Fulltime
Read More
Arrow Right

Global Mobility Manager

At Legora, People Operations are on a journey. We are building scalable, people-...
Location
Location
Sweden , Stockholm
Salary
Salary:
Not provided
legora.com Logo
Legora
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Have hands-on experience in global mobility, international assignments, or cross-border employment
  • Have experience from an international organization, scale-up, or advisory/consulting environment
  • Are comfortable owning both case work and administrative processes end-to-end
  • Communicate clearly and build trust with employees and stakeholders across functions and levels
Job Responsibility
Job Responsibility
  • Manage end-to-end global mobility cases, including relocations, secondments, and short- and long-term international assignments
  • Own the administrative and operational execution of mobility cases, ensuring accuracy, compliance, and a high-quality employee experience
  • Advise People Partners, leaders, and employees on mobility-related questions, providing clear guidance aligned with policies, best practices, and business needs
  • Coordinate and collaborate with external vendors (relocation, immigration, tax advisors) to ensure effective delivery and follow-up
  • Monitor changes in immigration, tax, and social security regulations and assess potential impacts on Legora’s mobility setup
  • Contribute to the ongoing development and improvement of global mobility policies, processes, and guidelines to support a growing organization
  • Maintain mobility data and reporting to support transparency, insights, and informed decision-making
  • Fulltime
Read More
Arrow Right

Recruiting & Immigration Specialist

The Global Mobility Senior Analyst is a seasoned professional role focused on pr...
Location
Location
Costa Rica , Heredia
Salary
Salary:
Not provided
https://www.citi.com/ Logo
Citi
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Excellent team player
  • Good interpersonal skills
  • Good communication skills with employees at all levels
  • Excellent customer service skills
  • Sense of ownership and pro-activity
  • Ability to fully utilize technology resources
  • 5-8 years of experience
  • Minimum two years recruiting experience
  • Experience recruiting temporary and seasonal positions highly preferred
  • Knowledge of behavioral interviewing techniques and effective sourcing strategies
Job Responsibility
Job Responsibility
  • Contributes country-specific insight into mobility initiatives
  • Provides high quality and efficient mobility support to employees and business managers
  • Advises Managers, HR and employees on all mobility programs
  • Counsels on payroll, benefits, taxes, immigration and relocation
  • Prepares cost projections/relocation estimates
  • Conducts expatriate briefing sessions
  • Acts as the primary contact for Expatriate employees
  • Manages the performance of mobility vendors/service providers
  • Coordinates with payroll staff for tax purposes/pension
  • Ensures compliance with taxing authorities’ requirements
What we offer
What we offer
  • Global benefits
  • Equal opportunity employer
  • Fulltime
Read More
Arrow Right

Senior Human Resources Generalist

Robert Half is working with a well-established organization is seeking an experi...
Location
Location
United States , San Carlos
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Human Resources, Business Administration, or a related field preferred
  • 5+ years of progressive HR experience in a generalist or senior HR support role
  • Strong experience with employee relations, HR operations, and HR compliance
  • Experience processing payroll and administering employee benefits programs
  • Familiarity with HRIS systems and HR data management
  • Knowledge of FMLA, LOA administration, and employment law compliance
  • Excellent communication, problem-solving, and interpersonal skills
  • Ability to manage multiple priorities while maintaining accuracy and confidentiality
  • HR certification (PHR, SHRM-CP, or similar) is a plus
Job Responsibility
Job Responsibility
  • Process weekly payroll and collaborate with internal payroll teams to ensure accuracy and timeliness
  • Serve as a senior HR point of contact for employee relations matters, partnering with HR leadership to address and resolve issues effectively
  • Support HR administrative processes including new hire documentation, employment status changes, terminations, and exit interviews
  • Coordinate onboarding processes and ensure all required documentation is completed for new employees
  • Administer employee benefits including enrollments, changes, terminations, and COBRA processes through third-party administrators
  • Manage leaves of absence including FMLA and other leave programs while coordinating required documentation and accommodations
  • Maintain accurate HRIS records and employee personnel files while ensuring data integrity and compliance
  • Support performance management processes including evaluations, salary review cycles, and retention initiatives
  • Coordinate employment verification requests, internal audits, and compliance reporting
  • Track and manage immigration sponsorship documentation and coordinate with immigration counsel when needed
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Intern, Immigration Law

Internship opportunity at Bombardier, a global leader in aviation, focused on im...
Location
Location
Canada , Dorval
Salary
Salary:
Not provided
bombardier.com Logo
Bombardier
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Enrolled in the law program of a Canadian or American university
  • Fluent in French and English, both orally and in writing
  • Intercultural skills and international experience
  • Good sense of organization and strong document management and file management skills
  • Advanced skills in the use of IT tools
  • Can easily write letters and review documents
  • Customer oriented
  • Capacity to work on several files at the same time
  • Demonstrate a high level of initiative and are autonomous
  • Have an eye for detail
Job Responsibility
Job Responsibility
  • Assist in coordinating and preparing applications for Visas, work permits and permanent residence for Canada and the United States
  • Prepare translations, affidavits and other legal documents
  • Prepare various correspondences with governments to respond to inspections and audits
  • Assist business travelers with their business visa application and registration procedures, when required
  • Coordinate the certification, notarization and legalization of required documents with embassies, consulates, bar association
  • etc.
  • Conduct legal research in the field of immigration law, labor law and related matters and prepare PowerPoint presentations
  • Assist in drafting legal opinions
  • Assist in the management of the CIC Employer Portal
  • Assist in managing and updating the database containing all the information related to the expiry date of work permits
What we offer
What we offer
  • Several conferences, including: Meet An Executive, Women Taking Flight
  • Learning more about Bombardier, including: Bombardier Products conference, Visits of the Bombardier sites, Bombardier Academy of Learning
  • Many social/networking opportunities, including: Volunteering, Networking for Success, 5 à 7, Potluck, and much more
  • Fulltime
Read More
Arrow Right