Business Centre & Facilities Coordinator Job at Office Angels (Newcastle Upon Tyne)

Business Centre & Facilities Coordinator

Business Centre & Facilities Coordinator role in property and facilities managem...

Location

United Kingdom , Gateshead

Salary:

28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

2+ years in a self-managed, front-of-house, or customer service role, ideally with facilities exposure
Understanding of property management and H&S legislation (IOSH Managing Safely desirable)
Strong organisational, planning, and multitasking skills
Excellent verbal and written communication, with tact, diplomacy, and confidentiality
Proactive, accountable, and able to work independently
Confident, professional, and customer-focused personality
IT literate (Microsoft Office Suite, Outlook, Safety Culture - iAuditor or equivalent)
Familiarity with social media platforms (LinkedIn, Instagram, Facebook) advantageous
Knowledge of facility maintenance and safety procedures

Job Responsibility

Provide guidance to contractors, tenants, staff, and visitors
Manage calls and emails efficiently
Respond to helpdesk inquiries and urgent maintenance requests
Support the Senior Facilities Manager with admin tasks across multiple properties
Coordinate contractors, site inductions, and meetings
Support tenant engagement and events, including newsletters and community-building activities
Conduct daily property walkthroughs to ensure cleanliness, safety, and functionality
Assist with H&S compliance, emergency procedures, fire risk assessments, and safety audits
Support service charge budgets, reconciliations, and expenditure monitoring
Report operational matters to the Senior Building Manager

What we offer

Free on-site parking
25 days annual leave + birthday leave
Volunteering days
Cycle to work scheme
Eye care vouchers
Pension contributions
Health & well-being support
Dental plan
Discounted gym membership
Technology discounts

Fulltime

Business Centre Manager

Are you ready to take on an exciting challenge in the heart of a thriving busine...

Location

United Kingdom , Hook

Salary:

30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong leadership and interpersonal skills
Exceptional customer service mindset
Experience in facilities management or a similar role
Proficient in financial administration and invoicing
Familiarity with social media management
Ability to multitask in a fast-paced environment

Job Responsibility

Customer Service Excellence: Provide top-notch support to all licensees, ensuring their needs are met for a productive and successful business environment
Vendor Management: Monitor and manage supplier and contractor renewals, including but not limited to Buildings Insurance, Energy providers, and refuse collection. Collaborate with the Finance Director to secure the best prices
Building Oversight: Ensure that all building services, such as Emergency Lighting, Alarms, and Boiler maintenance, are performed timely and efficiently
Marketing Management: Oversee the marketing of lettable space, including liaising with commercial agents, arranging viewings, local advertising, promotions, and contract negotiations
Social Media Presence: Manage and enhance our social media platforms and website to keep our brand vibrant and engaging
Client Onboarding: Ensure a seamless move-in process for new clients, addressing all expectations from furniture to telephony requirements
Internal Coordination: Handle any internal office moves with precision and care
Contractor Relations: Develop and maintain strong working relationships with contractors to ensure efficient and cost-effective maintenance services
Financial Administration: Raise monthly client invoices and manage supplier invoices, alongside bank and accounting reconciliations using Sage 50
Health & Safety Compliance: Collaborate with Health & Safety Officers to ensure the building complies with all regulations and standards for H&S and Fire Risk Assessment

What we offer

Be part of a vibrant community that values innovation and collaboration
Enjoy a competitive salary of £30,000 and the opportunity for personal and professional growth
Work in a supportive environment where your contributions are recognised and appreciated

Fulltime

Facilities Administrative Assistant

Location

Canada , Calgary

Salary:

24.33 USD / Hour

Randstad

Expiration Date

August 03, 2026

Requirements

Postsecondary diploma or an equivalent combination of applicable education and related administrative experience
Administrative Certificate or specialized education in business administration considered a strong asset
Previous call centre experience or public-facing customer service support experience highly preferred
Possession of a Facilities Management Professional (FMP) designation, or a strong willingness to obtain it
Basic functional knowledge of general building operations, trade terminology, and physical assets
Exceptional interpersonal skills combined with stellar written and verbal communication abilities
Outstanding phone etiquette and proven track record of delivering high-quality customer service support
Advanced proficiency in the Microsoft Office Suite and overall tech-savviness with complex databases
Superior organizational and time management skills, with the ability to prioritize multiple urgent tasks simultaneously
Demonstrated problem-solving capabilities, adaptability, and proactive growth mindset

Job Responsibility

Manage all incoming Archibus and CMMS database work requests, including data entry, setting operational priorities, tracking time/costs, and providing real-time updates
Provide technical in-house training and continuous support for internal software users
Deliver superior customer service support via the dedicated department phone helpline and email inbox during regular business hours
Promptly dispatch emergency maintenance work requests directly to tradespersons and technical engineering teams
Perform diverse office administration duties, including financial requisition entries, purchase orders, and preliminary invoice processing
Support corporate document management practices by serving as a designated SharePoint administrator
Assist with operational project coordination, including developing schedules, updating action logs, and adjusting governance documents
Participate actively in departmental committees, team-building initiatives, and special operational projects

What we offer

Competitive compensation rate established at $24.33 per hour
Dynamic hybrid work environment offering an excellent balance between remote work and an engaging on-site office concept
Valuable exposure to large-scale infrastructure operations and integrated contractor frameworks
Opportunities to develop highly sought-after technical skills in facilities systems and database management
Continuous learning environment with supportive professional mentorship and peer guidance
Access to an international talent solutions leader

Client Services Specialist

We’re looking for a polished and personable Client Services Specialist to join t...

Location

United Kingdom , Liverpool

Salary:

29754.00 GBP / Year

14forty

Expiration Date

Until further notice

Requirements

Share our Rapport values: Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall and Stronger Together
Have a positive, outgoing personality and be able to easily build rapport with key stakeholders
Be proactive, flexible and adaptable, with great attention to detail and ambition to learn and grow
Display excellent personal presentation and interpersonal skills
Be computer literate, with excellent communication skills, verbal and written, with a professional telephone and email etiquette
Demonstrate the ability to work independently and manage own workload.

Job Responsibility

Switchboard / Call Services: Provide a warm, courteous and prompt service to all internal and external clients
Anticipate client needs, follow up with clients and ensure that client expectations are met and where possible exceeded
Handle all incoming enquiries for any of the Call Services
Meeting Room Reservations, Events & Central Bookings: Build relationships with clients, PA’s and bookers across all sites
Manage and administer meeting room reservations, ensuring accurate scheduling, appropriate room allocation, and efficient utilisation of available space
Fully support and assist the booker with all room bookings and events
Oversee the end-to-end coordination of meeting room bookings, from initial enquiry through to completion, ensuring compliance with agreed service level agreements
Ensure meeting rooms are prepared in accordance with booking requirements, including room configuration, capacity, audio-visual and video conferencing arrangements
Monitor meeting room availability, identify and resolve booking conflicts, and propose suitable alternative solutions where necessary
Exceed client and guest expectations and actively promote a client-centred environment by carrying out regular checks of meeting room reservations in accordance with the agreed SLA’s

What we offer

Enjoy exclusive travel and grocery discounts, plus life assurance and cash rewards
Benefit from a contributory pension scheme for a stable financial tomorrow
Access wellness programs, an Employee Assistance Program, and digital GP services for holistic support
Unlock endless learning and development opportunities to elevate your career
Shine a spotlight on outstanding peers with WOW Awards for their exceptional contributions
Take one paid day off annually to support a cause you’re passionate about

Fulltime

Clinical Nurse Manager 2 - Oncology Day Unit/ Infusions Suite

Purpose of the Role: The CNM2 is responsible for the operational management, cli...

Location

Ireland , Dublin

Salary:

Not provided

Blackrock Health Hermitage Clinic

Expiration Date

Until further notice

Requirements

Registered General Nurse with active registration on the Nursing and Midwifery Board of Ireland (NMBI)
Minimum of 5 years post-registration experience
Minimum of 2 years oncology nursing experience
Level 8 Oncology /Management essential
Evidence of personal professional development
Significant experience in oncology nursing and systemic anti-cancer therapy delivery
Experience in staff management and leadership
Experience in quality improvement and clinical governance
Experience managing complex clinical environments and patient pathways

Job Responsibility

Provide visible clinical leadership and support to nursing and multidisciplinary teams
Ensure the delivery of safe, high quality, evidence-based oncology care
Maintain oversight of chemotherapy, immunotherapy, blood product administration, and other oncology treatments delivered within the unit
Promote excellence in patient experience and person-centred care
Ensure compliance with national and hospital oncology standards, policies, and guidelines
Act as a clinical resource and expert practitioner for oncology nursing staff
Manage the day-to-day operations of the Oncology Day Unit and Infusion Suite
Ensure effective patient flow and optimal utilisation of treatment capacity
Coordinate staffing resources to meet patient and service requirements
Monitor activity levels, capacity, waiting lists, and service demands

What we offer

Competitive salary
Pension
Discounted café
Sports and Social club
Employee Assistance Programme
Discounted onsite pharmacy

Fulltime

HR Transformation Project Manager

HR Transformation Project Manager; Belfast; 18-month contract; £27.24ph Paye (£3...

Location

United Kingdom , Belfast

Salary:

27.24 GBP / Hour

Morson Talent

Expiration Date

Until further notice

Requirements

Post Graduate Qualification in HR or similar relevant field
Demonstrated project management capabilities, preferably within an HR context
A basic understanding of Time & Attendance principles and how these processes impact payroll
Ability to organise and validate local roles and responsibilities in the team and liaise with global counterparts
Strong communication skills to manage expectations across the entire organisation, providing regular status reports to key stakeholders
Ability to develop detailed project plans, monitor progress against defined milestones, proactively identify project risks, and develop robust contingency plans
Experience in change management and partnering with Communications for new HRIS tools (full product of MyPulse and MyHR)
Experience being the focal point for specific local implementations and dedicated reporting within MyPulse, and standard run-mode reporting from the payroll system (e.g., attendance hours)

Job Responsibility

System Launch & Ownership: Be the _business owner_ and focal point for the full implementation of MyPulse (HR tool), focusing heavily on Compensations and HCM modules
Time & Attendance Revolution: Support and manage the local setup of a new clocking system, including liaising with local Facility Management, IM/IT, and security to manage the full implementation of all clocking machines/time and attendance solution across a manufacturing multi-site organisation
Legacy Decommissioning: Manage the complete decommissioning of the current time and attendance solution including historical data management and change management once the new clocking solution is live
Strategic Planning & Process: Collaborate with stakeholders to define goals, deliverables, and success criteria
Establish local processes that rigorously implement and follow national/global guidelines for areas like performance & goals and bonus schemes
Global Alignment: Serve as the local liaison, coordinating key project elements within HR centres of expertise both within the UK and transnationally
Reporting Excellence: Be the focal point for specific local implementations and dedicated reportings within myPulse, and standard run-mode reporting from the payroll system (e.g., attendance hours)
Manage expectations across the entire organisation, providing regular status reports to key stakeholders
Partner with Communications to ensure smooth change management information and communication for all employees, managers, and HR colleagues in the use of new HRIS tools (full product of MyPulse and MyHR)

UK Welfare Manager

UK RESIDENTIAL WELFARE MANAGER Title: Welfare Manager (Residential) Job Type: ...

Location

United Kingdom , Edinburgh

Salary:

Not provided

Move Language Ahead

Expiration Date

Until further notice

Requirements

Must have a UK passport/right to work in the UK, and a valid DBS (England & Wales) or PVG (Scotland). If you’re based outside the UK, also a Criminal Record Check form your country of residence
Proven suitability to work with students under 18: at least 2 references
Be proficient in the use of IT
Summer School experience in the UK or in Ireland
Prior work experience as a manager
First Aid certification or willingness to obtain
Previous experience in a welfare, pastoral care, safeguarding, or student support role
Practical experience of safeguarding and child protection
Volunteering experience
Involvement in active groups (e.g. scouts, trekking, sports, etc)

Job Responsibility

Responsible for the care, safeguarding and welfare of students
Responsible for all aspects of the ESL summer camp programming, including off-campus excursions and on-campus activities
Represent MLA values
Reports to Centre Director and Operations Manager
Complete all required, paid training/induction meetings prior to and during the programme
Review itineraries and become knowledgeable with all aspects of the programme
Complete risk assessments
Lead the delivery of high-quality welfare and pastoral support for all junior students
Act as a primary point of contact for student welfare concerns, including homesickness, wellbeing issues, and behavioural matters
Ensure students feel safe, supported, and respected throughout their stay

What we offer

Paid training and induction
Work as part of a strong team and gain experience
Opportunities for professional development e.g. appraisals, opportunities for promotion
Complimentary room and full board as part of the compensation package

Fulltime

Assistant Centre Manager

Are you available immediately and ready to take the next step in your workplace ...

Location

United Kingdom , City Of London

Salary:

35000.00 - 40000.00 GBP / Year ▼

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a similar role (hospitality, serviced offices, facilities, retail or similar)
A naturally personable, professional and confident communicator
Hands-on, proactive attitude with a strong customer-first mindset
Organised, adaptable and comfortable juggling a varied workload
Eager to develop leadership skills and progress within a workplace management role

Job Responsibility

Supporting the Centre Manager with the daily operation of a busy business centre
Acting as a key point of contact for clients, delivering a first-class customer experience
Supervising and supporting the on-site team, leading by example on the floor
Ensuring the centre is impeccably presented and service standards are consistently met
Assisting with client onboarding, office setups, moves and changes
Coordinating meeting rooms, events and client engagement activities

What we offer

Prime Central London location within a modern, high-end office environment
Clear progression opportunities within a growing, multi-site organisation
Friendly, collaborative and supportive on-site team
Health and wellbeing support, including gym access and employee assistance programme
Office Angels Boost Benefits - free wellbeing seminars, retail discounts and vouchers

Fulltime

Select Country

Business Centre & Facilities Coordinator

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Business Centre & Facilities Coordinator

Business Centre & Facilities Coordinator

Business Centre Manager

Facilities Administrative Assistant

Client Services Specialist

Clinical Nurse Manager 2 - Oncology Day Unit/ Infusions Suite

HR Transformation Project Manager

UK Welfare Manager

Assistant Centre Manager

Our AI answers in your language