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This is an exciting opportunity to drive operational excellence, support strategic initiatives, and directly contribute to the efficiency and effectiveness of executive functions. Join a dynamic team where your analytical skills and operational expertise will empower leadership and shape future business directions. We are seeking a highly motivated and detail-oriented individual to join a pivotal operations team.
Job Responsibility:
Facilitate seamless communication channels across various business units and project teams
Manage and organize critical project communications, data, and business metrics, tracking key milestones and deliverables
Analyze and review contractual documents, cost proposals, and supplements
Develop, document, and continuously improve business processes
Structure and organize projects with clear work breakdown frameworks
Monitor and manage project budgets, tracking expenditures and ensuring financial controls
Support the running of organizational rhythms and business reviews
Prepare essential meeting materials and manage follow-up actions
Oversee budgets, assets, presentation materials, and operational frameworks
Contribute to future-year strategy planning initiatives
Communication support aligned with COO milestones, tracking deliverables, and executing ROB and ROC activities
Support regular meetings such as weekly leadership team meetings, monthly culture v-team sessions, and Town Halls, alongside initiatives like AI Acceleration and Listening Circles
Budget inquiries and forecasting support
Managing culture initiatives, organizational assets, and event support for leadership offsites and executive visits
Requirements:
Bachelor’s degree in business management, economics, finance, accounting, or a relevant field
2-4 years of professional experience in an operational or analytical role
2-4 years of experience with Project Management
2-4 years of experience in Business Operations
2-4 years of experience in Organizational Communications
Exceptional verbal and written communication skills, with a keen eye for detail
Demonstrated customer service and strong interpersonal skills
Ability to work independently and manage time effectively across multiple priorities
Solid understanding of business and management principles, including strategic planning, resource allocation, and production methods
Aptitude for applying accounting and mathematical principles as needed
Proven ability to analyze business trends and project future revenues and expenses
Proficiency with spreadsheet software and data analysis tools
Comfortable using AI tools for faster analysis and insights
Prepared to discuss examples of coordinating business rhythms, analytics, project tracking, and executive-level operations during the interview process
Nice to have:
Experience operating within an executive office or corporate environment
Demonstrated career progression from a coordinator to higher-scope operations roles
Experience handling business rhythms, operations, and stakeholder support at scale
Strong analytical capabilities and comfort with various data analysis and project tracking tools
Previous experience with enterprise application systems