Business Administrator Job at Microsoft Corporation (Redmond)

Job Description

Microsoft is seeking a highly organized and proactive Business Administrator to provide operational, logistical, and organizational support to senior leaders and teams within our Analytics organization. The ideal candidate is detail oriented, thrives in a fast moving technical environment, exercises sound judgment, and builds strong, collaborative relationships. This role serves as a trusted operational partner, helping leaders and teams stay focused, aligned, and effective.

Job Responsibility

Calendar Management and Meeting Logistics
Provides complex calendar management and time planning support for leader(s)
Manages community space/conference room calendars
Aligns calendar based on knowledge of leader's preference and operating styles
Ensures preparation of meeting setting
Learns to manage ambiguous situations and develop deep understanding of leader's priorities and business critical areas
Rythm of Business (ROB)
Develops understanding of rhythm of business (ROB), key stakeholders, and interdependencies within the business and recognizes patterns
Helps to execute business cadence (scheduling/meeting logistics) around the ROB of the team and identifies patterns and key stakeholders
Resource and Travel Management
Contributes to and oversees planning, tracking, maintenance, and adjustment of equipment and inventory based on stock requirements and business needs
Processes expense reports with full compliance of Microsoft policy
Participates in discretionary budget tracking (e.g., morale, hardware, supplies) and reporting
Performs vendor and supplier management (e.g., ensuring set up for financial processing, opening purchase orders [POs])
Contribute to budget management in partnership with peers (e.g., Finance, Business Managers)
Space management and planning in alignment with Executive Office and other peer teams
Provides travel arrangements using Microsoft tools (e.g., accommodations, transportation, security, group codes) for manager(s) and/or group
Create itineraries for daily activities and learn to maximize trip itineraries
Follows travel policies and leverages guidance from senior Business Support colleagues as necessary
Team Management Support
Collaborates with Global Talent Acquisition (GTA) to support internal and external recruitment efforts, and partners with hiring managers to ensure a smooth process, under guidance of senior colleagues as needed
Coordinates logistics and provides onboarding support for new employees, vendors, and interns, under the direction of senior team members
Maintains and manages headcount activities, including staff movement/transfers, reporting, offboarding, and transactions within relevant headcount management tools
Contributes to team experience activities
Project Ownership
Executes various projects and tasks and completes project deliverables with little or no supervision
Owns their components of project outcomes end to end with proper accountability
Streamlines processes, provides process improvement suggestions, and adjusts as needed

Requirements

2+ years Administrative, Business Support, and/or customer service experience
Ability to meet Microsoft, customer and/or government security screening requirements
This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter

Nice to have

3+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administrative work
Associate’s/Bachelor’s Degree in Relevant Field OR equivalent experience
1+ year(s) experience reviewing and managing administrative budgets (ie: for events, morale, travel, training)
Familiarity with Office Suite, Employee Central, Procure Web, MyExpense and Cytric Travel

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