Business Administrator I Job at University of Rochester (Rochester)

Executive Business Administrator

Microsoft Cloud Operations and Innovation (CO&I) is the team behind the cloud. ...

Location

United States , Redmond

Salary:

31.49 - 51.97 USD / Hour

Microsoft Corporation

Expiration Date

Until further notice

Requirements

5+ years Administrative, Executive Business Support in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
Ability to meet Microsoft, customer and/or government security screening requirements
Pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter

Job Responsibility

Lead and develop a team of Executive Assistants supporting the AMERS LT, creating a strong, inclusive, and high-performing team culture
Set clear standards for excellence across the EA community
coach, mentor, and support growth and development
Foster a culture of trust, collaboration, and accountability
Lead with empathy and professionalism
Provide proactive, strategic calendar management for the CVP
Anticipate needs, manage competing priorities, and make high-quality decisions in real time
Ensure alignment across the Executive Office, Chief of Staff, Business Managers, and LT
Maintain strict confidentiality and discretion
Partner closely with the Chief of Staff and LT to ensure seamless coordination

Fulltime

Executive Business Administrator

We’re shaping a Frontier Marketing organization that learns faster, activates sm...

Location

United States , Redmond

Salary:

31.49 - 51.97 USD / Hour

Microsoft Corporation

Expiration Date

Until further notice

Requirements

5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience
2+ years experience serving as mentor to others
3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
Proficiency in MOS (Microsoft Office Suite), particularly Outlook, Excel, PowerPoint, and Teams
Calendaring expertise, including managing complex schedules across senior leaders and time zones
Highly detail‑oriented with the ability to anticipate needs and think several steps ahead
Proven ability to act with a strong sense of urgency, balancing speed with accuracy
Self‑motivated and proactive, with a track record of independently driving tasks and seeing them through to completion
Direct, confident communicator who can move work forward, remove barriers, and help drive the processes needed to support business momentum

Job Responsibility

Own strategic calendar management, aligning leader time with business priorities
Anticipate conflicts, proactively adjust schedules, and drive effective time allocation
Ensure leaders are well-prepared with agendas, briefing materials, and logistics
Serve as a trusted partner and representative of leadership with internal and external stakeholders
Facilitate cross-organizational communication and information flow
Partner closely with Chiefs of Staff, Business Managers, HR, and key stakeholders to enable decision-making
Support and execute team and leadership rhythms, including staff meetings, reviews, and planning cadences
Track follow-ups and action items to ensure alignment and execution across teams
Continuously improve processes and operational efficiency
Build strong partnerships across teams to support organizational initiatives

Fulltime

Executive Business Administrator

The Global Marketing Engines and Experiences team is seeking an Executive Busine...

Location

United States , Redmond

Salary:

31.49 - 51.97 USD / Hour

Microsoft Corporation

Expiration Date

Until further notice

Requirements

5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience
2+ years experience serving as mentor to others
3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
Proficiency in MOS (Microsoft Office Suite), particularly Outlook, Excel, PowerPoint, and Teams
Calendaring expertise, including managing complex schedules across senior leaders and time zones
Highly detail‑oriented with the ability to anticipate needs and think several steps ahead
Proven ability to act with a strong sense of urgency, balancing speed with accuracy
Self‑motivated and proactive, with a track record of independently driving tasks and seeing them through to completion
Direct, confident communicator who can move work forward, remove barriers, and help drive the processes needed to support business momentum

Job Responsibility

Executive Calendar & Time Management: Own strategic calendar management, aligning leader time with business priorities
Anticipate conflicts, proactively adjust schedules, and drive effective time allocation
Ensure leaders are well-prepared with agendas, briefing materials, and logistics
Executive & Stakeholder Engagement: Serve as a trusted partner and representative of leadership with internal and external stakeholders
Facilitate cross-organizational communication and information flow
Partner closely with Chiefs of Staff, Business Managers, HR, and key stakeholders to enable decision-making
Operational Excellence & Rhythm of Business (ROB): Support and execute team and leadership rhythms, including staff meetings, reviews, and planning cadences
Track follow-ups and action items to ensure alignment and execution across teams
Continuously improve processes and operational efficiency
Cross-Functional Collaboration: Build strong partnerships across teams to support organizational initiatives

What we offer

Certain roles may be eligible for benefits and other compensation

Fulltime

Executive Business Administrator

Microsoft is seeking Executive Business Administrators to support various leader...

Location

United States , Redmond

Salary:

33.89 - 67.16 USD / Hour

Microsoft Corporation

Expiration Date

Until further notice

Requirements

7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience
4+ years experience serving as mentor or direct/indirect (e.g., team leader) supervisor to others
5+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)

Job Responsibility

Calendar Management and Meeting Logistics
Cross-Functional Collaboration and Communication
Discipline Growth and Development
Event Coordination and Logistics
Leadership
Project Ownership
Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management)
Rhythm of Business (ROB)
Space Management and Planning
Team Management Support (Headcount Management, Recruitment, Onboarding/Offboarding)

Fulltime

New

Executive Business Administrator

With more than 45,000 employees and partners worldwide, the Customer Experience ...

Location

United States , Redmond

Salary:

31.49 - 51.97 USD / Hour

Microsoft Corporation

Expiration Date

Until further notice

Requirements

5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management

Job Responsibility

Manage and maintain complex calendar to ensure accurate scheduling and time management for the executive
Coordinate domestic and international travel, including on-the-ground logistics
Prepare Expense Reports in a compliant and timely manner
Work closely with the Business Manager on aligning Rhythm of the Business processes and operations with Leaders calendar and ensure tight coordination of commitments
Coordinate scheduling and logistics for Leadership Teams staff meetings, All Hands, events and offsites, including venue selection, meeting details, and material preparation
Build an understanding of what is critical to the business, allowing you to make the appropriate decisions which impact the Leaders' time
Oversee all aspects of the administrative tools such as MSExpense, MyOrder, and Employee Central to oversee and act as the information champion for such data
Support the budgeting and HC management process including opening POs, etc.

Fulltime

Executive Business Administrator

Microsoft Monetization Ads is seeking a highly organized, proactive, and strateg...

Location

United States , Mountain View

Salary:

31.49 - 59.33 USD / Hour

Microsoft Corporation

Expiration Date

Until further notice

Requirements

5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience
Proven administrative, business support, or customer service experience in a fast-paced, high-performing environment
Demonstrated expertise in complex calendar management using Microsoft Outlook, including prioritization and decision-making on behalf of senior leaders
Solid planning, organizational, and time management skills, with a proactive mindset and a willingness to learn and adapt
Excellent written and verbal communication skills, with the ability to interact effectively across all levels of the organization
Collaborative team player who values diversity and can effectively navigate different working styles, personalities, and global stakeholder dynamics
Ability to prioritize competing demands, drive tasks to completion, and demonstrate initiative while maintaining the highest level of confidentiality and professionalism
Exceptional attention to detail, with the ability to manage complex schedules, track multiple workstreams, and respond with urgency in time-sensitive situations
Solid judgment and problem-solving skills, with the ability to operate effectively in ambiguous situations and maintain composure under pressure

Job Responsibility

Executive Calendar & Prioritization: Proactively manage a complex, fast-paced calendar for a CVP-level engineering leader. Exercise sound judgment to prioritize meeting requests, align scheduling with business objectives, and ensure effective time allocation across leadership, customer, and team engagements
Rhythm of Business (ROB) Leadership: Partner closely with the Business Manager to manage and optimize the organization’s Rhythm of Business, including staff meetings, directs, Town Halls, and leadership offsites. Assist in agenda planning, content coordination, follow-ups, and continuous improvement of meeting effectiveness and communication flow
Organizational & Team Operations: Provide end-to-end operational support for a global organization of 500+ FTEs. Working closely with the team business manager on headcount tracking, onboarding and offboarding processes, distribution groups, and organizational communications. Support budgeting processes (e.g., morale, travel, and discretionary spend) and help ensure alignment with organizational priorities
Events, Offsites & Engagement: Partner on logistics and execution of high-impact events, including leadership offsites, team meetings, hackathons, and morale initiatives. Coordinate end-to-end planning (agenda support, attendee tracking, logistics, communications, and follow-ups) to drive engagement and a solid team culture
Space & Workplace Experience: Oversee space planning and office logistics, including new hire setup, seating coordination, and facilities requests. Manage procurement of equipment, supplies, and services to ensure a seamless and productive work environment
Stakeholder Partnership & Communication: Build and maintain solid relationships with executives, leaders, and cross-functional partners. Collaborate effectively with diverse stakeholders and administrative peers across regions, demonstrating professionalism, solid communication, and the ability to influence and align
Confidentiality & Executive Support Excellence: Handle sensitive information with the highest level of discretion and integrity. Anticipate executive needs, demonstrate proactive problem-solving, and consistently deliver high-quality support with solid attention to detail and follow-through
Administrative Community & Continuous Improvement: Actively contribute to the broader administrative community by sharing best practices, driving process improvements, and supporting cross-team initiatives to enhance operational excellence at scale

What we offer

Certain roles may be eligible for benefits and other compensation
Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay

Fulltime