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The AI Platform Org in CoreAI is looking for an experienced Business Administrator to be responsible for providing excellent administrative and project support. Candidates must have excellent organizational, interpersonal and communication skills along with the ability to work independently and professionally with all levels in the organization. You must be resourceful and able to deal with ambiguity, possess solid project management and problem-solving skills, be able to work effectively under pressure and within short time constraints, prioritize while multi-tasking, and be flexible in the performance of the job responsibilities.
Job Responsibility:
Partnering and cross-collaborating with AI Platform Administrative team as well as many parts of the CoreAI organization
Partnering with HR, Staffing, and Finance as well as facilities for space management
Managing headcount, tracking open positions, creating requisitions, onboarding new hires, and keeping up to date with Headcount related tools
Maintaining distribution lists
Managing space allocation, anticipating possible compression issues, scheduling individual moves, and assisting with group moves for team members
Purchasing equipment for new hires and refreshes
Track assets, updating custodians, cost centers, PC Recycled assets, and equipment transfers
Reviewing operating budget and spend, identifying near-overages and issues
Partnering with Finance to ensure no reporting discrepancies
Acting as interim approver on all team expense reports, ensuring coding accuracy
Organizing and planning off-sites and morale events and also cross-collaborating, planning, and support on team and org events including All-Hands Meetings, morale events, and others as needed
Understand the rhythm of the business and ship cycles in order to most effectively plan events and meetings, anticipate spend, and provide support based on the business needs at the time
Requirements:
2+ years Administrative and/or Business Support experience
Ability to meet Microsoft, customer and/or government security screening requirements
Microsoft Cloud Background Check upon hire/transfer and every two years thereafter
Nice to have:
Minimum of 4 years of demonstrated successful Business Administrative experience in a fast-paced administrative capacity
High level calendaring experience
Excellent verbal and written communication skills
Detail-oriented with excellent problem-solving and troubleshooting skills
Excellent cross-team collaboration skills
Ability to be flexible and work quickly and efficiently in a fast-paced environment
Ability to react with appropriate urgency to situations and requests
Must be able to maintain confidentiality and use discretion and judgment at all times
Exercise sound judgment, tact, diplomacy, integrity and professionalism in all communications
Proficiency in: Microsoft Outlook, Excel, Word and experience in Employee Central, TA Hub, HR Insights, MSS, Informa, and MS Space preferred
Ability to lift and move standard office equipment