Business Administration Support

Role:Business Administration Support Accountabilities: Independently perform administrative support activities.; SERP Timewriting and SAP TMS/ Expenses 1st line support general/ basic issues/ “how-to” questions, monitor/report compliance for staff.; Usage and administration of departmental credit cards for defined low value/ low risk procurement; Staff on boarding/ off boarding & maintenance of on-/off boarding pack; Keep functional email distribution lists up to date; Create and update organograms.; Assistance with booking trips and visas as needed.; Management of on- and off-site workshops/conferences, meetings, events including researching venues, negotiating with third parties, costing activities, full administrative responsibility before, during and after the event.; Coaching technical staff with administrative tasks including use of the available self-help tools (e.g. Concur, HR Online).; Office Administration: Provide general admin support where applicable, i.e complex/large scanning, printing, reproduction, binding, typing. Liaise with SRE on stationery, office machines, pigeonholes, cabinets & trolleys ...; Additional activities for the GM including email & calendar management, expense creation/ verification/ supporting documentation.; Additional administrative/ hybrid activities which are location or business unit specific including for example HSE administration and Quality System administration.; Following Code of Conduct. Complying with processes and procedures while safeguarding relations with staff.; Minimum experience and qualifications: Graduate with 5-10 years of relevant administrative experience.; Professional Skills: Proficient in standard office software; including Excel, Word, PowerPoint, Outlook. SAP tool.; Strong understanding of internal business controls, with experience executing Manual of Authorities and ensuring compliance.; Ability to deal with senior staff and to handle sensitive information.; Soft Skills: Demonstrated evidence of Enterprise first values and behaviors.; Team Player; Strong communication skills in English; proficiency in the local language (Kannada) is an added advantage.; Able to adapt quickly to changing priorities and manage multiple tasks efficiently.; Effective organizational skills.; Committed to continuous improvement and promoting best practices across teams; Resilience and personal effectiveness; Quality and customer focus; Analyzing and Problem-Solving Abilities