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Business Administration Specialist

rittenhousevillages.com Logo

Rittenhouse Village At Michigan City

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Location:
United States , Dallas

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

75000.00 - 85000.00 USD / Year
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Job Description:

As the Business Administration Specialist, your role includes collaborating with leaders at all levels to enhance performance across communities by analyzing, tracking, and improving key business office functions and operational processes. You’ll lead and support community business office activities (HR, hiring support, audits, training, financial reviews, collections), serve as a resource to Executive Directors and Business Office Managers, and help ensure orderly, efficient, and compliant operations across the Management Company Business Unit.

Job Responsibility:

  • Collaborate with management to identify and deliver required administrative support to communities, including hiring support, HR audits, compliance, training new Executive Directors and Business Office Managers, financial reviews, and collections
  • Partner with community leaders to implement policies, develop improvements, and drive standard work across business office functions
  • Serve as a resource to Executive Directors and Business Office Managers for training, ad hoc analyses, and problem-solving
  • Identify deficiencies and recommend action plans, immediate process changes, and training/development solutions
  • Draft and distribute regional/market presentations to stakeholders and, as needed, to regulatory/government agencies
  • Maintain the organization’s administrative policies and procedures manual
  • Track audits to help ensure compliance with applicable health, building, regulatory, and safety licensing requirements
  • Organize and coordinate inter- and intradepartmental operations as assigned
  • Provide guidance to Business Office teams and evaluate performance
  • resolve issues promptly
  • Collaborate on annual administrative budgets and monitor spend
  • support collections and financial reviews
  • Perform other related duties as assigned to support consistent, effective operations across communities

Requirements:

  • Bachelor’s Degree in Human Resources, Business Administration, or related field preferred
  • Minimum five (5) years of leadership experience in Operations, Financial Planning, and/or Human Resources
  • or equivalent combination of education and experience
  • Valid driver’s license required
  • Extremely proficient with Microsoft Office Suite
  • ability to learn organization-specific systems, recordkeeping, and protocols
  • Strong written and verbal communication skills
  • able to present clearly to diverse audiences and write routine reports/correspondence
  • Excellent mathematical/analytical skills (rates, ratios, percentages
  • ability to draw/interpret graphs
  • analyze statistical data)
  • Demonstrated proactive thinking, sound judgment, and problem-solving ability
  • able to work under pressure and meet deadlines
  • Highly organized with above-average prioritization skills
  • able to work independently with minimal supervision in a fast-paced environment
  • Team-oriented with relationship-building skills and the ability to give/receive direction and feedback
  • Ability to travel as business needs require [e.g., 30–40% as indicated for this role]
What we offer:
  • Comprehensive benefits package – medical, dental, vision, PTO, 401(k) and more for eligible positions
  • Competitive wages
  • Early access to earned wages before payday!
  • Flexible scheduling options with full-time and part-time hours
  • Paid time off and Holidays (full-time)
  • Comprehensive benefit package including health, dental, vision, life and disability insurances (full-time)
  • 401(K) with employer match
  • Paid training
  • Opportunities for growth and advancement
  • Meals and uniforms
  • Employee Assistance Program

Additional Information:

Job Posted:
January 04, 2026

Employment Type:
Fulltime
Work Type:
Remote work
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